Official UK procurement notice
Three Year Contract for Servicing, Maintenance and Reactive Repairs for Fire Detection Systems and Emergency Lighting
Authority: Link Group Ltd·Consortium: 4 public authorities
What is being bought
Published requirement descriptionLink Group are seeking a single contractor to provide a planned preventative maintenance regime service, ensuring all existing properties are compliant with current and future regulations for the following systems:
- Dry Risers
- Wet Risers
- Emergency Lighting Systems
- Fire Alarms and Detector Systems
- Fire Extinguishers and Fire Blankets
- Smoke Vent Systems
- Sprinkler Systems
- Fire Hydrants
- Intruder Alarms
- Mist Systems
- Recurrence: 2027 at the earliest if the optional 12 month extensions are not applied
CPV: Emergency lighting equipment · Fire blankets · Fire extinguishers · Fire hydrants · Fire suppression foam or similar compounds · Fire suppression system · Fire-alarm system installation work · Fire-alarm systems · Fire-detection systems · Fire-prevention installation works · Fire-prevention services · Installation services of electrical and mechanical equipment · +10 more
The lotProcurement structure
single lot · value publishedLot #1Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the…RenewalPublished value£1,850,000
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
NICEIC or SELECT membership
- Economic & financial standing
Bidders will be required to have a minimum 'general' yearly turnover of 740000 GBP for the last two years or have an average yearly
turnover of a minimum of 740000 GBP for the last two years.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set
up or started trading.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded
contract, the types and levels of insurances indicated below:
Employer's (Compulsory) Liability Insurance - 5,000,000 GBP
Public Liability Insurance - 5,000,000 GBP
- Technical & professional ability
Bidders must be able to provide two examples of similar Servicing, Maintenance and Reactive Repairs services similar to the requirements of Link Group undertaken during the last three years that demonstrate that they have the relevant experience to deliver the services/supplies for the following services;
- Dry Risers
- Wet Risers
- Emergency Lighting Systems
- Fire Alarms and Detector Systems
- Fire Extinguishers and Fire Blankets
- Smoke Vent Systems
- Sprinkler Systems
- Fire Hydrants
- Intruder Alarms
- Mist Systems
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2027 at the earliest if the optional 12 month extensions are not applied
- First published
- 7 Jan 2025, 16:50 GMT
- Last source update
- 3 Feb 2025, 14:09 GMT
- Award evaluation window
- 6 Feb 2025 – …
- FTS notice number
2025/S 000-003477- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ce03Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The Contract Performance Conditions are described within Tender Document A 'ITT and Quality Questionnaire' and Tender Document B 'Price Schedule' provided with the Contract Notice
Publisher note: SPD, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 – Unacceptable’ against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Link Group will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=785934. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:785934) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=785934
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 13 Feb 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 6 Feb 2025, 12:00 GMT
Timeline
3 Feb 2025 → 7 May 2025 · 4 dates- Notice published3 Feb 2025, 14:09 GMT
- Bids opened6 Feb 2025, 12:00 GMT
- Submission deadline13 Feb 2025, 12:00 GMT
- Bids must remain valid until7 May 2025, 23:59 BST
Notice history
1 event · 2 releases on Find a Tender- Deadline moved to 13 Feb 2025, 12:00 GMT3 Feb 2025, 14:09 GMT+7 days · was 6 Feb 2025, 12:00 GMT
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 6 Feb 2025 | 13 Feb 2025 | +7 d |
| — | Bid validityMinimum time frame during which the tenderer must maintain the tender · IV.2.6 | 7 May 2025 | 14 May 2025 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 6 Feb 2025 | 13 Feb 2025 | +7 d |
| — | DeadlineTime limit · IV.2.2 | 6 Feb 2025 | 13 Feb 2025 | +7 d |
| — | Bid validityMinimum time frame during which the tenderer must maintain the tender · IV.2.6 | 7 May 2025 | 14 May 2025 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 6 Feb 2025 | 13 Feb 2025 | +7 d |
To allow bidders additional time to take account of the TUPE information provided by the incumbent contractor and incorporate within their tender offer.
To allow bidders additional time to take account of the TUPE information provided by the incumbent contractor and incorporate within their tender offer.
Contracting authority & participating public bodies
4 public bodies on the noticeConsortium members and other public bodies
- Horizon Housing Association LimitedContracting authority
- Larkfield Housing AssociationContracting authority
- West Highland Housing AssociationContracting authority
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of Peace CourtReview body
Process and specification contact points (1)
- A.D.A Construction ConsultantsProcess contact point
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.