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Official procurement procedure

The University of Cumbria HR system

Software package and information systems
North West (UKD)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: THE UNIVERSITY OF CUMBRIA: "The University of Cumbria HR system". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityTHE UNIVERSITY OF CUMBRIAScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: THE UNIVERSITY OF CUMBRIA
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for THE UNIVERSITY OF CUMBRIA. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
1.7Bids / Report
78.6% of reports have one bid
Supplier ConcentrationHigh Concentration
T&M Fire Solutions LtdTop vendor: 67.2% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 68 active published awards; 14 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
T&M Fire Solutions Ltd1 win£220,000
Inspectas Compliance Ltd1 win£107,417
Procedure terms
Contracting AuthorityTHE UNIVERSITY OF CUMBRIA
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published20 Aug 2024, 11:56 BST
Last source update20 Aug 2024, 11:56 BST
Recurring procurementNot published
ClassificationSoftware package and information systems
Delivery area
North West (UKD)
OCIDocds-h6vhtk-04920b
What is being bought
The University of Cumbria have an embedded HR/Payroll system which needs to be continued migrating onto a newer platform with significant time and financial savings
What changed
From the official release history
  1. Status changed to complete
    20 Aug 2024, 11:56 BST
  2. Official notice release published
    20 Aug 2024, 11:56 BST
  3. Buyer information updated
    20 Aug 2024, 11:56 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    A HR/Payroll system is to also have functions of; A workable solution to replace manual Excel timesheets for hourly-paid staff Onboarding Case Management A modern reporting solution in PowerBi and the new Zellis Data Model A workable solution to online PPDR - the Talent and Performance module Training course administration
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    20 Aug 2024, 11:56 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 1 Jul 2024, 00:00 BST · £366,516
Commercial outcome and competition
Awards
ZELLIS UK LIMITED
Not published · Not published · active
Contracts
Contract
£366,516 · signed 1 Jul 2024, 00:00 BST · active
Bid statistics
bids: 1 (lot 1)
Buyer and organisations in this procedure

THE UNIVERSITY OF CUMBRIA

Contracting authority GB-COH-06033238
View buyer profile

  • University of Cumbria
    buyer

    GB-COH: 06033238
    -, Carlisle, UKD12, CA12HH
    procurementteam@cumbria.ac.uk
    +44 1228242643

  • High Court
    reviewBody

    London

  • ZELLIS UK LTD
    supplier

    GB-COH: 01587537
    Bristol, UKK1, BS23 4UF
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleA procurement route was identified in June 2023 via the CCS framework, desktop study was carried out and a new supplier was chosen. However when the contract was received there were inflated software costs added in, which was then not an economical action. With the software embedded trying to implement a system in under a year would not be possible as a full tendering exercise would need to be carried out. The incumbent supplier submitted costings to novate to the new package and was cheaper than the new supplier option. Attempting to migrate to any supplier was extremely high risk and likely to push beyond the July 2024 hard deadline