Official UK procurement notice
The University of Cumbria Enterprise Resource Planning Application System
Authority: University of Cumbria (Education)
What is being bought
Published requirement descriptionThe University of Cumbria intend to enter a contract with Unit 4 in respect of the services described below. The contract is for a 3-year term.
CPV: Financial systems software package · Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1Unit 4 Business Software - The application is essential IT infrastructure as it…Awarded
Unit 4 Business Software - The application is essential IT infrastructure as it provides accounting and reporting functionality, enabling budget allocation and management across the university. It is also the system that manages our expenses, both staff and student, procurement, accounts receivable, accounts payable, general ledger and commitment accounting. Existing systems have been procured historically as they have integration with Unit4 ERP. Included in the contract is the purchase of the Finance Planning and Analytics module.
Unit 4 have taken the decision to migrate its on-premises ERP solution to the cloud. The critical nature of this infrastructure and the interdependencies with multiple existing systems mean that it is not viable to change provider of this system as, at the present time, it would not be possible for the University to procure an alternative economic operator to implement the solution, provide the full range of services and train all University users, within a suitable timeframe and without detrimentally impacting the operations of the University.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 5 Dec 2024, 15:45 GMT
- Last source update
- 16 Dec 2024, 09:42 GMT
- Authority reference
DA25-15- FTS notice number
2024/S 000-040377- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04c2abFind a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
The application is essential IT infrastructure as it provides accounting and reporting functionality, enabling budget allocation and management across the university. It is also the system that manages our expenses, both staff and student, procurement, accounts receivable, accounts payable, general ledger and commitment accounting. Existing systems have been procured historically as they have integration with Unit4 ERP. Included in the contract is the purchase of the Finance Planning and Analytics module. A VEAT notice was completed with no chllenges.
Publisher note: VEAT Notice completed
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| UNIT4 Business Software Limited | £357,000 †same award published again · counted once | — | Awarded |
| UNIT4 Business Software Limited | £357,000 † | — | Awarded |
Contracts
The University of Cumbria Enterprise Resource Planning Application System · UNIT4 Business Software Limited
- Signed
- 16 Dec 2024
- Value
- £357,000
- Status
- active
Contract 039287-2024-1 · UNIT4 Business Software Limited
- Signed
- 5 Dec 2024
- Value
- £357,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Unit 4 Business SoftwareAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.