Official UK procurement notice
The Transportation of Bodies on Behalf of the Senior Coroner for Cornwall and the Isles of Scilly
Authority: Cornwall Council (Local council)
What is being bought
Published requirement descriptionIn general all deaths not entirely due to natural causes or where a cause of death is unknown should be reported to the Coroner. When there is a sudden death, it is the responsibility of the Coroner to examine the cause of death and to remove bodies from the scene to the Mortuary, pending a post-mortem examination. The cases that require the removal of a body in this way are mainly community rather than hospital deaths. The Coroner through the Police Control Centre or a Coroner’s Officer will instruct a Provider to collect the body and transport it to the mortuary. Body removals will need to be undertaken from different locations in the County and taken to specified mortuaries at locations in Cornwall, Devon and on occasions nationally, at short notice and at any time.
In order to ensure this process is carried out efficiently, Cornwall Council is seeking to appoint Providers by competitive tender to provide this Service which will be used by the Coroner for Cornwall & Isles of Scilly. The Council is the responsible body and is therefore carrying out the tender process on behalf of the Coroner
CPV: Funeral and related services · Other community, social and personal services
The lotProcurement structure
single lot · no lot value publishedLot #1Council’s Community Network Areas 15, 18 and 19.Awarded
Lot 6: Council’s Community Network Areas 15, 18 and 19.
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 21 Apr 2021, 17:12 BST
- Last source update
- 21 Apr 2021, 17:12 BST
- Authority reference
DN515453- FTS notice number
2021/S 000-008536- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02a8c9Find a Tender
- Why no open competition
Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive
- Published justification
Cornwall Council went out to tender in December 2020 to renew an Agreement for contractors to provide a service to transport deceased persons between the place of death to the Coroner’s chosen mortuary. Tenders closed in January 2021, a formal evaluation process followed, and the 8 lots were awarded at the beginning of March 2021.Dignity were awarded Lot 6 but declined due to it not being financially viable for them, there were no other tenders for this lot. .Cornwall Council took the following steps.
- Offer contract to all bidders who met the quality evaluation criteria
- Direct enquiries to local Funeral Directors in the area and consideration of a consortium
- Approach previous bidder to negotiate directly
Conclusion
Co-op submitted a very reasonable price for Lot 6, areas 18 and 19, Legal have incorporated this Lot into the contract along with Lots 3, 4 and 5, using the previously submitted social value and quality method statement responses for all lots. F.D Hall & Son submitted a fair price for Lot 6, area 15, and will subcontract out to Richardson’s of Looe. Legal have drawn up a contract incorporating their pricing document, but no quality method statements or social value templates were submitted as this is not a requirement under the negotiation without prior publication procedure, it was also considered to be a delicate relationship due to the previous history and not appropriate to ask them to fill in extra paperwork, Procurement did however carry out a due diligence report to assess any financial risk, the Due Dil report showed credit health as ‘very low risk’ and no other areas for concern
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Funeral Services Limited T/A Co-op FuneralcareLot 6: Council’s Community Network Areas 18 and 19. | £125,000 † | — | Awarded |
| FD Hall and SonSMELot 6: Council’s Community Network Area 15 | £125,000 † | — | Awarded |
Contracts
Lot 6: Council’s Community Network Areas 18 and 19. · Funeral Services Limited T/A Co-op Funeralcare
- Signed
- 19 Mar 2021
- Value
- £125,000
- Status
- active
Lot 6: Council’s Community Network Area 15 · FD Hall and SonSME
- Signed
- 19 Mar 2021
- Value
- £125,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic | 0 | — | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- FD Hall and SonAwarded supplier
- Funeral Services Ltd T/A Co-op FuneralcareAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.