Official UK procurement notice
The Supply of Grocery, Soft Drinks and Frozen Food Products to Lancashire County Council
Authority: Lancashire County Council (Local council)
What is being bought10 lots · detail below
Published requirement descriptionLancashire County Council is inviting tenders on the terms set out in this ITT to secure a multi-lotted framework agreement for the provision of grocery, soft drink and frozen food products into the county council's appointed distributor, Ralph Livesey Ltd, whose distribution hub address is:
Ralph Livesey Ltd,
Fresh Food Distribution Hub,
Unit 72B, Roman Way,
Off Longridge Road,
Preston,
PR2 5B.
Deliveries of products supplied will then be made by Ralph Livesey Ltd to over 500 units county-wide. The majority of these units are educational establishments (Primary and High Schools/Colleges).
- Recurrence: The initial Framework term is 2 years, the Council may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 4 years. At either the end of the initial term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.
CPV: Baked beans · Butter · Canned tuna · Dry goods · Food, beverages, tobacco and related products · Frozen fish products · Frozen vegetables · Preserved tomatoes · Soft drinks
How this framework works
From the published notice- Places
- up to 10 suppliers · 8 bids on the busiest of 10 lots (0.8 per place) · 3 appointed
Lots and requirements (10)Procurement structure
10 lots · all with a published value · evaluation weights differ by lotLot #1Agreement Relating to the Supply of Bread Mixes, Gluten Free Cookie/Muffin Mixes and Organic Flour, Pasta and Rice Products to Lancashire County CouncilAwardedRenewalPublished value£1,987,200
LCC (Lancashire County Council) is inviting tenders on the terms set out in the ITT to secure a single supplier framework for the supply of bread mixes, gluten free cookie/muffin mixes and organic flour, organic pasta and organic rice products into county council's appointed distributor.
The duration of the framework agreement will be for an initial period of 2 years, with the council having the option to extend for any given period up to maximum of a further 2 years.
The framework is estimated to be between GBP 360 000 to GBP 432 000 per annum for Lancashire County Council Spend (GBP 1 440 000 to GBP 1 728 000 over 4 years).
The value of participation by the wider public sector for the maximum 4 years is estimated to be between GBP 0 to GBP 64 800 per annum (GBP 259 200 maximum over 4 years) - Please see section VI.3) - additional Information for further details regarding wider public sector participation.
Tenderers should note the value of the whole framework may fluctuate and annual/total value is not guaranteed. Additional information: Tenderers must have the capability to deliver all products listed in the relevant lot into the appointed distributor at the frequency requested in the tender documentation.
The successful supplier MUST be willing to work with the appointed distributor, or any replacement distributor, that is contracted by the Authority throughout the duration of the framework agreement.
Lot #2Agreement Relating to the Supply of Tinned Tuna Products to Lancashire County CouncilAwardedRenewalPublished value£949,440
LCC (Lancashire County Council) is inviting tenders on the terms set out in the ITT to secure a single supplier framework for the supply of tinned tuna products into county Council's appointed distributor. The duration of the framework agreement will be for an initial period of 2 years, with the council having the option to extend for any given period up to maximum of a further 2 years.
The framework is estimated to be between GBP 172 000 to GBP 206 400 per annum for Lancashire County Council Spend (GBP 688 000 to GBP 825 600 over 4 years).
The value of participation by the wider public sector for the maximum 4 years is estimated to be between GBP 0 to GBP 30 960 per annum (GBP 123 840 maximum over 4 years) - Please see section VI.3) - Additional Information for further details regarding wider public sector participation.
Tenderers should note the value of the whole framework may fluctuate and annual/total value is not guaranteed. Additional information: Tenderers must have the capability to deliver all products listed in the relevant lot into the appointed distributor at the frequency requested in the tender documentation.
The successful supplier MUST be willing to work with the appointed distributor, or any replacement distributor, that is contracted by the Authority throughout the duration of the framework agreement.
Lot #3Agreement Relating to the Supply of Baked Beans Products to Lancashire County CouncilAwardedRenewalPublished value£690,000
LCC (Lancashire County Council) is inviting tenders on the terms set out in the ITT to secure a single supplier framework for the supply of baked beans products into county Council's appointed distributor. The duration of the framework agreement will be for an initial period of 2 years, with the council having the option to extend for any given period up to maximum of a further 2 years.
The framework is estimated to be between GBP 125 000 to GBP 150 000 per annum for Lancashire County Council Spend (GBP 500 000 to GBP 600 000 over 4 years).
The value of participation by the wider public sector for the maximum 4 years is estimated to be between GBP 0 to GBP 22 500 per annum (GBP 90 000 maximum over 4 years) - Please see section VI.3) - Additional Information for further details regarding wider public sector participation.
Tenderers should note the value of the whole framework may fluctuate and annual/total value is not guaranteed. Additional information: Tenderers must have the capability to deliver all products listed in the relevant lot into the appointed distributor at the frequency requested in the tender documentation.
The successful supplier MUST be willing to work with the appointed distributor, or any replacement distributor, that is contracted by the Authority throughout the duration of the framework agreement.
Lot #4Agreement Relating to the Supply of Chopped Tomatoes and Tomato Puree Products to Lancashire County CouncilAwardedRenewalPublished value£491,280
LCC (Lancashire County Council) is inviting tenders on the terms set out in the ITT to secure a single supplier framework for the supply of chopped tomato and tomato puree products into county Council's appointed distributor. The duration of the framework agreement will be for an initial period of 2 years, with the council having the option to extend for any given period up to maximum of a further 2 years.
The framework is estimated to be between GBP 89 000 to GBP 106 800 per annum for Lancashire County Council Spend (GBP 356 000 to GBP 427 200 over 4 years).
The value of participation by the wider public sector for the maximum 4 years is estimated to be between GBP 0 to GBP 16 020 per annum (GBP 64 080 maximum over 4 years) - Please see section VI.3) - Additional Information for further details regarding wider public sector participation.
Tenderers should note the value of the whole framework may fluctuate and annual/total value is not guaranteed. Additional information: Tenderers must have the capability to deliver all products listed in the relevant lot into the appointed distributor at the frequency requested in the tender documentation.
The successful supplier MUST be willing to work with the appointed distributor, or any replacement distributor, that is contracted by the Authority throughout the duration of the framework agreement.
Lot #5Agreement Relating to the Supply of Butter and Cooking Spread Products to Lancashire County CouncilAwardedRenewalPublished value£745,200
LCC (Lancashire County Council) is inviting tenders on the terms set out in the ITT to secure a single supplier framework for the supply of butter and cooking spread products into county Council's appointed distributor. The duration of the framework agreement will be for an initial period of 2 years, with the council having the option to extend for any given period up to maximum of a further 2 years.
The framework is estimated to be between GBP 135 000 to GBP 162 000 per annum for Lancashire County Council Spend (GBP 540 000 to GBP 648 000 over 4 years).
The value of participation by the wider public sector for the maximum 4 years is estimated to be between GBP 0 to GBP 24 300 per annum (GBP 97 200 maximum over 4 years) - Please see section VI.3) - Additional Information for further details regarding wider public sector participation.
Tenderers should note the value of the whole framework may fluctuate and annual/total value is not guaranteed. Additional information: Tenderers must have the capability to deliver all products listed in the relevant lot into the appointed distributor at the frequency requested in the tender documentation.
The successful supplier MUST be willing to work with the appointed distributor, or any replacement distributor, that is contracted by the Authority throughout the duration of the framework agreement.
Lot #6Agreement Relating to the Supply of Frozen White Fish Products to Lancashire County CouncilAwardedRenewalPublished value£2,290,800
LCC (Lancashire County Council) is inviting tenders on the terms set out in the ITT to secure a single supplier framework for the supply of frozen white fish products into county Council's appointed distributor. The duration of the framework agreement will be for an initial period of 2 years, with the council having the option to extend for any given period up to maximum of a further 24 months.
The framework is estimated to be between GBP 415 000 to GBP 498 000 per annum for Lancashire County Council Spend (GBP 1 660 000 to GBP 1 992 000 over 4 years).
The value of participation by the wider public sector for the maximum 4 years is estimated to be between GBP 0 to GBP 74 700 per annum (GBP 298 800 maximum over 4 years) - Please see section VI.3) - Additional Information for further details regarding wider public sector participation.
Tenderers should note the value of the whole framework may fluctuate and annual/total value is not guaranteed. Additional information: Tenderers must have the capability to deliver all products listed in the relevant lot into the appointed distributor at the frequency requested in the tender documentation.
The successful supplier MUST be willing to work with the appointed distributor, or any replacement distributor, that is contracted by the Authority throughout the duration of the framework agreement.
Lot #7Agreement Relating to the Supply of Frozen Potato and Vegetable Products to Lancashire County CouncilAwardedRenewalPublished value£2,257,680
LCC (Lancashire County Council) is inviting tenders on the terms set out in the ITT to secure a single supplier framework for the supply of frozen potato and vegetable products into county Council's appointed distributor. The duration of the framework agreement will be for an initial period of 2 years, with the council having the option to extend for any given period up to maximum of a further 2 years.
The framework is estimated to be between GBP 409 000 to GBP 490 800 per annum for Lancashire County Council Spend (GBP 1 636 000 to GBP 1 963 200 over 4 years).
The value of participation by the wider public sector for the maximum 4 years is estimated to be between GBP 0 to GBP 73 620 per annum (GBP 294 480 maximum over 4 years) - Please see section VI.3) - Additional Information for further details regarding wider public sector participation.
Tenderers should note the value of the whole framework may fluctuate and annual/total value is not guaranteed. Additional information: Tenderers must have the capability to deliver all products listed in the relevant lot into the appointed distributor at the frequency requested in the tender documentation.
The successful supplier MUST be willing to work with the appointed distributor, or any replacement distributor, that is contracted by the Authority throughout the duration of the framework agreement.
Lot #8Agreement Relating to the Supply of Soft Drinks and Confectionery Products to Lancashire County CouncilAwardedRenewalPublished value£2,279,760
LCC (Lancashire County Council) is inviting tenders on the terms set out in the ITT to secure a single supplier framework for the supply of soft drink and confectionery products into county council's appointed distributor. The duration of the framework agreement will be for an initial period of 2 years, with the council having the option to extend for any given period up to maximum of a further 22 years.
The framework is estimated to be between GBP 413 000 to GBP 495 600 per annum for Lancashire County Council Spend (GBP 1 652 000 to GBP 1 982 400 over 4 years).
The value of participation by the wider public sector for the maximum 4 years is estimated to be between GBP 0 to GBP 74 340 per annum (GBP 297 360 maximum over 4 years) - Please see section VI.3) - Additional Information for further details regarding wider public sector participation.
Tenderers should note the value of the whole framework may fluctuate and annual/total value is not guaranteed. Additional information: Tenderers must have the capability to deliver all products listed in the relevant lot into the appointed distributor at the frequency requested in the tender documentation.
The successful supplier MUST be willing to work with the appointed distributor, or any replacement distributor, that is contracted by the Authority throughout the duration of the framework agreement.
Lot #9Agreement Relating to the Supply of Grocery Products and Non Food Kitchen Accessories to Lancashire County CouncilAwardedRenewalPublished value£6,728,880
LCC (Lancashire County Council) is inviting tenders on the terms set out in the ITT to secure a single supplier framework for the supply of grocery products and non food kitchen accessories into county Council's appointed distributor. The duration of the framework agreement will be for an initial period of 2 years, with the council having option to extend for any given period up to maximum of a further 24 months.
The framework is estimated to be between GBP 1 219 000 to GBP 1 462 800 per annum for Lancashire County Council Spend (GBP 4 876 000 to GBP 5 851 200 over 4 years).
The value of participation by the wider public sector for the maximum 4 years is estimated to be between GBP 0 to GBP 219 420 per annum (GBP 877 680 maximum over 4 years) - Please see section VI.3) - Additional Information for further details regarding wider public sector participation.
Tenderers should note the value of the whole framework may fluctuate and annual/total value is not guaranteed. Additional information: Tenderers must have the capability to deliver all products listed in the relevant lot into the appointed distributor at the frequency requested in the tender documentation.
The successful supplier MUST be willing to work with the appointed distributor, or any replacement distributor, that is contracted by the Authority throughout the duration of the framework agreement.
Lot #10Agreement Relating to the Supply of Frozen Food Products to Lancashire County CouncilAwardedRenewalPublished value£8,682,760
LCC (Lancashire County Council) is inviting tenders on the terms set out in the ITT to secure a single supplier framework for the supply of frozen food products into county Council's appointed distributor. The duration of the framework agreement will be for an initial period of 2 years, with the council having the option to extend for any given period up to maximum of a further 2 years.
The framework is estimated to be between GBP 1 573 000 to GBP 1 887 600 per annum for Lancashire County Council Spend (GBP 6 292 000 to GBP 7 550 400 over 4 years).
The value of participation by the wider public sector for the maximum 4 years is estimated to be between GBP 0 to GBP 283 140 per annum (GBP 1 132 360 maximum over 4 years) - Please see section VI.3) - Additional Information for further details regarding wider public sector participation.
Tenderers should note the value of the whole framework may fluctuate and annual/total value is not guaranteed. Additional information: Tenderers must have the capability to deliver all products listed in the relevant lot into the appointed distributor at the frequency requested in the tender documentation.
The successful supplier MUST be willing to work with the appointed distributor, or any replacement distributor, that is contracted by the Authority throughout the duration of the framework agreement.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Price carries 60 points on every lot: a 10% discount moves about 6 points.
- “The Supply of Grocery, Soft Drinks and Frozen Food Products to…” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · The initial Framework term is 2 years, the Council may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 4 years. At either the end of the initial term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.
- First published
- 19 Apr 2021, 16:31 BST
- Last source update
- 11 Aug 2021, 11:41 BST
- Award evaluation window
- 20 May 2021 – …
- Authority reference
CR/CORP/LCC/21/1071- FTS notice number
2021/S 000-019437- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02a7a8Find a Tender
Publisher note: LCC (Lancashire County Council) wishes to establish this framework (where the successful tenderer's capacity and capability permits)accessible for use by other public sector bodies (all stated lots) including: • Blackburn with Darwen Borough Council, • Blackpool Borough Council, • Bolton Metropolitan Borough Council, • Bury Metropolitan Borough Council, • Cheshire East County Council, • Cheshire West and Chester Council, • Halton Borough Council, • Knowsley Metropolitan Council, • Lancaster City Council, • Manchester City Council, • Oldham Metropolitan Borough Council, • Rochdale Metropolitan Borough Council, • Salford City Council, • Sefton Council, • St Helens Council, • Stockport Metropolitan Borough Council, • Tameside Metropolitan Borough Council, • Trafford Metropolitan Borough Council, • West Lancashire Borough Council, • Wigan Metropolitan Borough Council, • All Lancashire Schools, Colleges and Academies, • Lancashire Constabulary, • Lancashire Fire and Rescue Service.
How it was run
Official notice- Appointment period ends
- 20 May 2021, 10:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 20 May 2021, 14:30 BST
Timeline
20 May 2021 → 11 Aug 2021 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown20 May 2021, 10:00 BST
- Bids opened20 May 2021, 14:30 BST
- Notice published11 Aug 2021, 11:41 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete11 Aug 2021, 11:41 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast10 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Agreement Relating to the Supply of Bread Mixes, Gluten Free Cookie/Muffin Mixes and Organic Flour, Pasta and Rice Products to Lancashire County Council
- Signed
- 3 Aug 2021
- Value
- £1,987,200
- Status
- active
Agreement Relating to the Supply of Frozen Food Products to Lancashire County Council
- Signed
- 3 Aug 2021
- Value
- £8,682,760
- Status
- active
Agreement Relating to the Supply of Tinned Tuna Products to Lancashire County Council
- Signed
- 3 Aug 2021
- Value
- £949,440
- Status
- active
Agreement Relating to the Supply of Baked Beans Products to Lancashire County Council
- Signed
- 3 Aug 2021
- Value
- £690,000
- Status
- active
Agreement Relating to the Supply of Chopped Tomatoes and Tomato Puree Products to Lancashire County Council
- Signed
- 3 Aug 2021
- Value
- £491,280
- Status
- active
Agreement Relating to the Supply of Butter and Cooking Spread Products to Lancashire County Council
- Signed
- 3 Aug 2021
- Value
- £745,200
- Status
- active
Agreement Relating to the Supply of Frozen White Fish Products to Lancashire County Council
- Signed
- 3 Aug 2021
- Value
- £2,290,800
- Status
- active
Agreement Relating to the Supply of Frozen Potato and Vegetable Products to Lancashire County Council
- Signed
- 3 Aug 2021
- Value
- £2,257,680
- Status
- active
Agreement Relating to the Supply of Soft Drinks and Confectionery Products to Lancashire County Council
- Signed
- 3 Aug 2021
- Value
- £2,279,760
- Status
- active
Agreement Relating to the Supply of Grocery Products and Non Food Kitchen Accessories to Lancashire County Council
- Signed
- 3 Aug 2021
- Value
- £6,728,880
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Agreement Relating to the Supply of Bread Mixes, Gluten Free Cookie/Muffin Mixes and Organic Flour, Pasta and Rice Products to Lancashire County Council | 5bids · 5 electronic | 3 | — | — |
| 2 · Agreement Relating to the Supply of Tinned Tuna Products to Lancashire County Council | 8bids · 8 electronic | 4 | — | — |
| 3 · Agreement Relating to the Supply of Baked Beans Products to Lancashire County Council | 8bids · 8 electronic | 4 | — | — |
| 4 · Agreement Relating to the Supply of Chopped Tomatoes and Tomato Puree Products to Lancashire County Council | 8bids · 8 electronic | 4 | — | — |
| 5 · Agreement Relating to the Supply of Butter and Cooking Spread Products to Lancashire County Council | 7bids · 7 electronic | 4 | — | — |
| 6 · Agreement Relating to the Supply of Frozen White Fish Products to Lancashire County Council | 5bids · 5 electronic | 2 | — | — |
| 7 · Agreement Relating to the Supply of Frozen Potato and Vegetable Products to Lancashire County Council | 5bids · 5 electronic | 2 | — | — |
| 8 · Agreement Relating to the Supply of Soft Drinks and Confectionery Products to Lancashire County Council | 6bids · 6 electronic | 2 | — | — |
| 9 · Agreement Relating to the Supply of Grocery Products and Non Food Kitchen Accessories to Lancashire County Council | 7bids · 7 electronic | 3 | — | — |
| 10 · Agreement Relating to the Supply of Frozen Food Products to Lancashire County Council | 4bids · 4 electronic | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of Justice - The High CourtReview body
Framework contractors & participating bidders
4 commercial parties on the notice- Brake Bros LtdFramework contractor
- Brake Bros LtdFramework contractor
- Dunsters Farm LimitedFramework contractor
- Ralph Livesey LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria