Find a TenderAwarded

Published 28 Sept 2022, 15:51 BST

Official UK procurement notice

The Supply and Installation of Audio-Visual Equipment & Associated Services

Official notice

Authority: APUC Ltd (Public body)

Framework agreement2 lotsGoodsOpen procedureSME suitableMax 2 lots per supplier

Sectors: Radio, television, communication, telecommunication and related equipment (32) Delivery: Scotland (UKM)

Framework ceiling (notional)£52,000,000total for 2 lots · framework ceiling, not attributable revenue

Submissions closed 31 Oct 2022awarded 18 Jan 2023

Lots 2max 2 won per supplier

What is being bought2 lots · detail below

Published requirement description

The framework agreement is to cover the provision of audio visual equipment and the associated services, such as solution design, consultancy, installation, integration and maintenance and support.

The framework agreement will be open to the members of Advanced Procurement for Universities and Colleges (APUC Limited) www.apuc-scot.ac.uk ↗

Recurrence: January 2026

CPV: Audio-visual equipment · Television and audio-visual equipment

How this framework works

From the published notice

Bids received: 11 bids on the busiest of 2 lots · 8 suppliers appointed

Lots and requirements (2)Procurement structure

2 lots · all with a published value · win at most 2 of them · evaluation weights differ by lot

Lot #1Supply of Audio Visual Equipment and ConsumablesAwardedRenewalPublished value£6,000,000

Provision of Audio Visual Equipment and Consumables.

The framework agreement will be open to the members of Advanced Procurement for Universities and Colleges (APUC Limited) www.apuc-scot.ac.uk ↗ Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland · Scotland

Extensions: The Framework Agreement will commence on the 13.12.2022 for an initial period of 2 years and will expire on the 12.12.2024 The Authority reserves the right to extend the Framework Agreement for a further 2 x 12 month periods subject to satisfactory performance and continued requirements of the members of APUC.Variant bids: not allowed

32321200 Audio-visual equipment

Lot #2The Supply and Installation of Audio-Visual EquipmentAwardedRenewalPublished value£46,000,000

For the provision the supply of equipment, consultancy, solution design, installation and maintenance and support of Audio Visual Equipment

Delivery: Scotland · Scotland

Extensions: Duration in months: 48 This contract is subject to renewal: Yes Description of renewals: The Framework Agreement will commence on the 13.12.2022 for an initial period of 2 years and will expire on the 12.12.2024 The Authority reserves the right to extend the Framework Agreement for a further 2 x 12 month periods subject to satisfactory performance and continued requirements of the members of APUC II.2.9) Information about the limits on the number ofVariant bids: not allowed

32320000 Television and audio-visual equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot	Quality	Price	Split
1 · Supply of Audio Visual Equipment and Consumables	30%	70%
2 · The Supply and Installation of Audio-Visual Equipment	70%	30%

What this means for your bid

Price carries 30–70 points depending on the lot. Read the split per lot below.
“The Supply and Installation of Audio-Visual Equipment & Associated…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · January 2026
First published: 28 Sept 2022, 15:51 BST
Last source update: 21 Apr 2023, 11:11 BST
Award evaluation window: 31 Oct 2022 – …
Authority reference: AV1018 AP
FTS notice number: 2023/S 000-011455
Classification (CPV): Audio-visual equipmentTelevision and audio-visual equipment
Delivery area: Scotland (UKM)
Official registry OCID: ocds-h6vhtk-036c3c Find a Tender

Contract terms

Performance terms: SUBMISSION OF MANAGEMENT INFORMATION
Prior to the commencement of the Framework Agreement, the Contractor will provide the Authority with contact details of the
Management Information contact who will be provided with a template spreadsheet/reporting schedule along with a username and password for the management information website www.ucsp.ac.uk ↗
The Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter by logging into the website and uploading the template document. If there has been no spend for the quarter then this will still require you to log in and record a nil spend return.

Publisher note: Form of Tender The tenderer was required to sign the Form of Tender - Appendix A prior to award to confirm that their Tender Response was a complete, true, and accurate submission. Sustain Supply Chain Code of Conduct In partnership with Institutions, the Authority has developed a Sustain Supply Chain Code of Conduct- Appendix D which sets out its expected standards for its supply chain in social, ethical and environmental compliance. Tenderers were required to complete the Sustain Supply Chain Code of Conduct prior to award to assist in achieving its objectives. Freedom of Information Tenderers were required to confirm (if applicable) prior to award, Appendix B - Freedom of Information in the Technical Questionnaire in PCS-Tender. This information was only to be submitted if applicable at point of award. It was for information only and was not scored. GDPR Contractor Assessment Form Tenderers were required to complete "Appendix G - GDPR Contractor Assessment Form" in the Technical Questionnaire in PCS-Tender. It was for Information only and was not scored but it is a requirement of this tender and was included in the assessment of tender responses and in contractual terms. SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1 Tenderers were asked to complete "Appendix J - SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1" in the Technical Questionnaire in PCS-Tender. Tenderers were required to complete the SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1. It was for information only and was not scored but is a requirement of this tender and was included in the contractual terms. Tenderers were required to complete Serious Organised Crime - "Appendix H - Declaration of Non-Involvement in Serious Organised Crime" in the Technical Questionnaire in PCS-Tender. It was for information only and was not scored but is a requirement of this tender and was included in the contractual terms. Tenderers were required to complete Declaration of Non Involvement in Human Trafficking - "Appendix I - Declaration of Non Involvement in Human Trafficking" in the Technical Questionnaire in PCS-Tender. It was for information only and was not scored but is a requirement of this tender and was included in the contractual terms.

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Appointment period ends: 31 Oct 2022, 15:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 31 Oct 2022, 16:00 GMT

Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

31 Oct 2022 → 21 Apr 2023 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
31 Oct 2022, 15:00 GMT
Bids opened
31 Oct 2022, 16:00 GMT
Notice published
21 Apr 2023, 11:11 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
21 Apr 2023, 11:11 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 8admitted to the panel · see the list ↓

Bids received 118 from SMEs · busiest of 2 lots

Contracts signed 2latest 18 Jan 2023

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Supply of Audio Visual Equipment and Consumables
Signed
18 Jan 2023
Value
£6,000,000
Status
active
The Supply and Installation of Audio-Visual Equipment
Signed
18 Jan 2023
Value
£46,000,000
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Supply of Audio Visual Equipment and Consumables	11bids · 11 electronic	8	—	—
2 · The Supply and Installation of Audio-Visual Equipment	9bids · 9 electronic	7	—	—

Contracting authority & participating public bodies

APUC LIMITED

Contracting authorityPublic bodyBody governed by public lawEducation GB-COH: SC314764 Unit 27,Stirling Business Centre, Wellgreen, STIRLING, Scotland, FK82DZContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Stirling Sheriff Court and Justice of the Peace CourtReview body StirlingContact email, phone

Framework contractors & participating bidders

8 commercial parties on the notice

ACI Integrated solutionsFramework contractorGB-COH: SC 103713 Unit W8, 141 Charles Street, Glasgow, Scotland, G21 2QAContact phone
AVMI Kinly ltdFramework contractorGB-COH: 02468436 6 Fleming Road, Kirkton Campus, Livingston EH54 7BN, Kirkton Campus,, Livingston, Scotland, EH54 7BNContact phone
Audio Light SystemsFramework contractorGB-COH: SC269612 The Scotway Centre, Newton Village, Edinburgh, Scotland, EH22 1SPContact phone
GVAV LtdFramework contractorGB-COH: 04141235 Dundee, UKContact phone
Mediascape LtdFramework contractorGB-COH: SC260763 E2 & E3 Port Dundas Business Park, 100 Borron Street, Glasgow, Scotland, G4 9XGContact phone
Pure Audio Visual LtdFramework contractorGB-COH: 04982644 362 Leach Place,, Preston., Preston, UK, PR5 8ASContact phone
Streamtec LtdFramework contractorGB-COH: 250150 Elliot Business Park, Elliot Industrial Estate, Arbroath, Scotland, DD11 2NJContact phone
proAV LimitedFramework contractorGB-COH: NR618720D ProAv House, Omega Way, Egham, UK, TW20 8RDContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria