Find a TenderClosed
Published 10 Apr 2025, 16:18 BST

Official UK procurement notice

The Provision of Vehicle Conversion Services

Official notice

Authority: Scottish Water

Framework agreement3 lotsServicesNegotiated procedure with prior call for competition
Framework ceiling (notional)£33,000,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 14 May 2025
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

Scottish Water is seeking to engage with potential supplier(s) for the Provision of Vehicle Conversion Services. <br/><br/>The framework will be split into three (3) lots: <br/>Lot 1 – Design and Vehicle Conversion Services<br/>Lot 2 – Vehicle Livery Services<br/>Lot 3 – Vehicle Delivery and Handover Services<br/><br/>Please see lot specific descriptions for further information on the requirements of each lot. <br/><br/>There is no limitation to the number of lots bidders can bid for under this tender exercise.

CPV: Motor vehicle conversion services · Road transport services · Signage · Vehicle conversion and reconditioning services · Vehicle conversion kits

Lots and requirements (3)Procurement structure

3 lots · all with a published value
Lot #1Design and Vehicle Conversion ServicesRenewalPublished value£17,000,000

Lot 1 – Design and Vehicle Conversion Services<br/><br/>To provide, but not limited to, the following vehicle conversation services: -<br/><br/>

  • Design/Drawings<br/>
  • Quotation<br/>
  • Manufacturing<br/>
  • Installation<br/>
  • Re-Use/2nd life Opportunities<br/><br/>The typical vehicles that will be converted under these lots may include, but are not limited to:<br/><br/>
  • Large Van Conversion up to 5T (VW Crafter or equivalent)<br/>
  • Large Van Conversions up to 3.5T (Ford Transit or equivalent)<br/>
  • Medium Van Conversion (Ford Custom or equivalent)<br/>
  • Small Van Conversion (Ford Connect or equivalent)<br/>
  • 4x4 Vehicle Conversion<br/><br/>This will be a mixture of Internal combustion engines, and electric vehicles. <br/><br/>Bidders may offer to provide vehicle conversion services for one or more of the above mentioned vehicles types. There are no limits to the number of types of vehicles you can bid for. <br/><br/>Please complete the relevant questionnaire on the Atamis portal indicating the types of vehicles you are interested in bidding for.<br/><br/>The estimated net value range of expenditure under this lot is £11m - £17m. This range is based on historic service spend and envisaged investment under the next framework period. There is however no guarantee of any minimum volume of work under this framework agreement. Additional information: The PQQ documents and questionnaires can be accessed by logging in through the Scottish Water Atamis e-sourcing portal - atamis-scottishwater.my.salesforce-sites.com/ProSpend__CS_PublicL… ↗ and ‘Registering Interest’ on the Provision of Vehicle Conversions advert.
Delivery: Scotland · Scotland Wide
Extensions: The initial Framework Agreement duration will be for 48 months. Thereafter, SW reserves the right to extend the Framework Agreement, at their sole discretion, for a further four (4) years worth of extension options, subject to satisfactory performance, value for money and continued requirements.Second stage: up to 3 candidates invited to tenderVariant bids: not allowed
Lot #2Vehicle Livery ServicesRenewalPublished value£10,000,000

Lot 2 – Vehicle Livery Services<br/><br/>To provide, but not limited to, the following vehicle livery/signage services: -<br/>

  • Design/Drawings<br/>
  • Quotation<br/>
  • Manufacturing<br/>
  • Installation<br/>
  • Recycle/Reduce emissions<br/><br/>Bidders will be expected to be capable of delivering livery services for all types of vehicles under this lot. <br/><br/>The estimated net value range of expenditure under this lot is £7m - £10m. This range is based on historic service spend and envisaged investment under the next framework period. There is however no guarantee of any minimum volume of work under this framework agreement. Additional information: The PQQ documents and questionnaires can be accessed by logging in through the Scottish Water Atamis e-sourcing portal - atamis-scottishwater.my.salesforce-sites.com/ProSpend__CS_PublicL… ↗ and ‘Registering Interest’ on the Provision of Vehicle Conversions advert.
Delivery: Scotland · Scotland Wide
Extensions: The initial Framework Agreement duration will be for 48 months. Thereafter, SW reserves the right to extend the Framework Agreement, at their sole discretion, for a further four (4) years worth of extension options, subject to satisfactory performance, value for money and continued requirements.Second stage: up to 3 candidates invited to tenderVariant bids: not allowed
Lot #3Vehicle Delivery and Handover ServicesRenewalPublished value£6,000,000

Lot 3 – Vehicle Delivery and Handover Services<br/><br/>To provide, but not limited to, the following vehicle handover/collection services: -<br/>

  • Vehicle Collection<br/>
  • Vehicle Delivery <br/>
  • Vehicle Handover- (vehicle walk round and sign-off)<br/>
  • Safe, responsible and efficient vehicle movements to reduce emissions where possible<br/><br/>Bidders will be expected to be capable of being able to carry out vehicle delivery and handover services for all types of vehicles under this lot.<br/><br/>The estimated net value range of expenditure under this lot is £4m - £6m. This range is based on historic service spend and envisaged investment under the next investment period. There is however no guarantee of any minimum volume of work under this framework agreement. Additional information: The PQQ documents and questionnaires can be accessed by logging in through the Scottish Water Atamis e-sourcing portal - atamis-scottishwater.my.salesforce-sites.com/ProSpend__CS_PublicL… ↗ and ‘Registering Interest’ on the Provision of Vehicle Conversions advert.
Delivery: Scotland · Scotland Wide
Extensions: The initial Framework Agreement duration will be for 48 months. Thereafter, SW reserves the right to extend the Framework Agreement, at their sole discretion, for a further four (4) years worth of extension options, subject to satisfactory performance, value for money and continued requirements.Second stage: up to 3 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Shortlisting
Please see Procurement Documents for further information.
What this means for your bid
  • “The Provision of Vehicle Conversion Services” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
10 Apr 2025, 16:18 BST
Last source update
10 Apr 2025, 16:18 BST
Authority reference
SW25/FLE/1496
FTS notice number
2025/S 000-014379
Classification (CPV)
Motor vehicle conversion servicesRoad transport servicesSignageVehicle conversion and reconditioning servicesVehicle conversion kits
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-0500d0 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Please see Procurement Documents for further information.

Publisher note: To access this opportunity, please register using the following link:<br/><br/>https://atamis-scottishwater.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
Appointment period ends
14 May 2025, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

10 Apr 2025 → 14 May 2025 · 2 dates
  1. Notice published
    10 Apr 2025, 16:18 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    14 May 2025, 12:00 BST

Contracting authority & participating public bodies

Scottish Water

Contracting authorityWater The Bridge, 6 Buchanan Gate, Stepps, Glasgow, UK, G33 6FBContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body Glasgow

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria