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Official procurement procedure

The provision of Town Hall Council Chamber Audio, Visual and Webcasting System

No classification published
Location not published
Official notice
Published value
£490,000
Submission deadline 18 May 2026, 10:00 BST
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Leicester City Council: "The provision of Town Hall Council Chamber Audio, Visual and Webcasting System". Published status: complete. Published value: £490,000. 1 published lot. Recorded submission deadline: 18 May 2026, 10:00 BST. See the official notice for participation instructions.
Contracting AuthorityLeicester City CouncilScope & CategoriesNot publishedSubmission Window
Closed
18 May 2026, 10:00 BST
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)£490,000
Bidder Intelligence · Authority Profile: Leicester City Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Leicester City Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
7.3Bids / Report
7.7% of reports have one bid
Supplier ConcentrationHigh Concentration
Alzheimer's SocietyTop vendor: 66.9% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 121 active published awards; 13 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
Alzheimer's Society2 wins£2,656,114
INTUITIVE THINKING SKILLS LTD1 win£437,125
Personnel Checks t/a Taxi Plus1 win£387,964
Inclusion Healthcare Social Enterprise CIC1 win£282,989
Heads Up Leicester Limited1 win£119,739
Procedure terms
Contracting AuthorityLeicester City Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published6 Aug 2026, 07:50 BST
Last source update6 Aug 2026, 07:50 BST
Recurring procurementNot published
ClassificationNot published
Delivery areaLocation not published
OCIDocds-h6vhtk-0686ce
What is being bought
The Council would like to invite Suppliers to submit a Tender for selection of a single Supplier to supply, installation and maintenance of a comprehensive Audio Visual conferencing, presentation and webcasting system for the Leicester Town Hall Council Chamber that is scalable in the event of an expansion to Leicester City Council’s political boundary determined by Local Government Reorganisation. The opportunity is not divided into Lots because the installation has multiple systems requirements which must operate in a cohesive format and multiple suppliers would Increase technical risk, Undermine contract liability and create contract management complexity. A Preliminary Market Engagement was not undertaken. The existing system is no longer operating acceptably. The audio quality has diminished to a suboptimal standard and experiences audio interference with audio issues further magnified on the public webcast. Replacement is needed for the first Council meeting after the summer recess scheduled for 17 September 2026. There is insufficient time to undertake a pre-market engagement and consecutively run a procurement exercise and meet the September deadline.
What changed
From the official release history
  1. Official notice release published
    6 Aug 2026, 07:50 BST
  2. tender value changed
    1 Jul 2026, 17:47 BST
  3. Status changed to complete
    1 Jul 2026, 17:47 BST
  4. Official notice release published
    1 Jul 2026, 17:47 BST
  5. Submission deadline changed to published date
    1 Jul 2026, 17:47 BST
  6. Official notice release published
    22 Apr 2026, 08:54 BST
  7. Published value updated to £490,000
    20 Apr 2026, 18:51 BST
  8. Status changed to active
    20 Apr 2026, 18:51 BST
  9. Official notice release published
    20 Apr 2026, 18:51 BST
  10. Submission deadline changed to 18 May 2026, 10:00 BST
    20 Apr 2026, 18:51 BST
  11. Buyer information updated
    20 Apr 2026, 18:51 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    6 Aug 2026, 07:50 BST
  2. Submission deadline
    18 May 2026, 10:00 BST
  3. Award active
    Not published · Not published
  4. Contract active
    Signed 31 Jul 2026, 00:00 BST · £537,280
Commercial outcome and competition
Awards
VP-AV Limitd
Not published · Not published · active
Contracts
The provision of Town Hall Council Chamber Audio, Visual and Webcasting System
£537,280 · signed 31 Jul 2026, 00:00 BST · active
Contract period: 1 Sept 2026, 00:00 BST — 31 Aug 2031, 23:59 BST
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Leicester City Council

Contracting authority GB-PPON-PXRT-5737-VBQD
View buyer profile
Documents (1)
Official links; attachments are not copied

  • Not published

    tender
    conflictOfInterest
Related procedures (0)
No data
No related procedures published