Official UK procurement notice
The Provision of Shuttle Bus Services at Ardrossan
Authority: CalMac Ferries Limited
What is being bought
Published requirement descriptionCalMac Ferries Ltd are looking for a suitably qualified and experienced Service Provider for the Provision of Shuttle Bus Services at Ardrossan.
CPV: Hire of passenger transport vehicles with driver
The lotProcurement structure
single lot · no lot value publishedLot #1CalMac Ferries Ltd (CFL) is a wholly-owned subsidiary of David MacBrayne Ltd, which is…CancelledRenewal
CalMac Ferries Ltd (CFL) is a wholly-owned subsidiary of David MacBrayne Ltd, which is wholly owned by Scottish Ministers. Previously operating as Caledonian MacBrayne Ltd, CalMac was created in October 2006 to bid for the Scottish Government contract to operate Clyde & Hebrides Ferry Services, which it subsequently won.
At the same time Caledonian MacBrayne Ltd changed its name to Caledonian Maritime Assets Ltd (CMAL) and retained ownership of the vessels and piers which it leases to the operator of the Clyde & Hebrides Ferry services (currently CFL). CMAL is also wholly owned by Scottish Ministers but is entirely separate from CFL. Although they have the same shareholder, each has its own Board and their relationship is solely contractual.
CalMac Ferries Limited has one wholly owned subsidiary; Caledonian MacBrayne Crewing (Guernsey) Limited, which employs and supplies all sea going staff (approximately 1000) to CFL. CFL operates a fleet of 34 vessels, providing lifeline ferry services to the communities off Scotland’s west coast – from the Isle of Lewis in the north to the Isle of Arran in the south. Ferries sail to over 25 different destinations operating from 51 ports and slipways, some of which are in remote locations.
During the temporary relocation of Ardrossan-Brodick/Campbeltown ferry services to Troon as a result of the construction phase of the Ardrossan harbour re-development project, the provision of a shuttlebus service is required to enable travel interchange and connectivity between the ports and local railway station. It is anticipated that a shuttle bus service will be needed on the following routes for round trips:
-Between Troon Harbour, KA10 6DH and Harbour Road, Ardrossan, KA22 8BZ
-Between Troon Harbour, KA10 6DH and Troon Railway Station (Both sides of the railway station)
There may also be a requirement to travel to Gourock PA19 1QP in weather disruptions. It is anticipated that a shuttle bus service provision will be needed for a period of up to 21 months therefore, the service will be required to cover both the summer and winter timetables for the ferry service operating between Troon and Brodick/Campbeltown. The service should be available, 363 days per year (Christmas Day and New Year’s Day excluded).
The Service Provider will be required to:
-provide the ability to flex the service to cover fluctuating demand and to be able to cope with disruptions due to bad weather;
-cater for all ages and abilities and have space for the travelling publics luggage and possessions;
-consider size of buses to ensure they can manoeuvre the roads around the railway station;
-minimising the environmental impact Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 30%
- price: 70%
Published award criteria (2)
- Technical: 30
- Price: 70
- Suitability
Bidders must have the appropriate Operator's Licence
- Economic & financial standing
Please refer to these statements when completing section 4B of the SPD (Scotland)
Statement for 4B- Economic operators shall be required to satisfy minimum standards of economic and financial standing. These are described below:
NB. Ratios shall be based upon the latest available published accounts
1- Return on Capital Employed: must be at a ratio greater than “0”
2- Acid Test (Current Ratio): Current Ratio must be greater than “1”
3- Gearing: Gearing must be a figure of less than 100%
4- Interest Coverage: Interest Coverage must be a figure of 2 or above
Bidders must provide their ("general") yearly turnover for the last 3 financial years.
Bidders must provide their ("specific") yearly turnover for the last 3 financial years.
Minimum level(s) of standards required:
Economic Operators must confirm they already have or can commit to obtain,
prior to the commencement the following levels of insurance:
Employer’s Liability Insurance = 10 Million GBP
Public Liability Insurance = 5 Million GBP
Vehicle Insurance = 5 Million GBP
- Technical & professional ability
The SPD is designed to allow CFL to review evidence of prior experience and should not make forward-looking statements or predict where services or features may have utility for CFL.
Q4C of the SPD (Weighting 100%) - Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the Shuttle Bus Services at Ardrossan/Troon as described in part II.2.4 of the Contract Notice. Please respond in as much detail as possible to the questions below whilst referencing Contracts you have been involved in from within the past 3 years.
- Please describe, using as many customer examples as necessary (minimum of 3), that your organisation has previously and successfully deployed a Shuttle Bus Service in the area, similar to CFL’s requirements as described in part 11.2.4 of Contract Notice. (Weighting 40%). Your response must include as a minimum the following information:
a. Your customer’s name and Contract Value?
b. Approximate number of service trips delivered daily/weekly under each contract?
c. What made Service challenging and how did you mitigate against known risks?
d. Provide relevant details of what you have provided in the form of innovation into your service provision for your customers?
- Please demonstrate your capacity and capability where you have delivered a similar Shuttle Bus Service including how you dealt with fluctuating demand, similar to CFL’s requirements as described in part 11.2.4 of Contract Notice (Weighting 30…
- Successive reduction
- Candidates will be reduced successively across stages
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 23 Nov 2022, 14:14 GMT
- Last source update
- 26 Nov 2024, 12:24 GMT
- Authority reference
CSOP21-487- FTS notice number
2024/S 000-038150- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0387b9Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Questions in the ITT will be scored using the following methodology: 100- Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients. 75 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients. 50 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature. 25 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability. 0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion. Award Criteria questions can be found in the ITT together with the weightings. COMPETITIVE PROCEDURE WITH NEGOTIATION EXPLANATION -Competitive Procedure with Negotiation (CPN) this is a two-stage procedure run along the same lines as a Restricted procedure. This requires interested parties to complete a pre-qualification stage by submitting a Single Procurement Document (SPD) before being invited to submit a tender. This down selection process allows us to limit the number of parties receiving the full tender and moving forward to the negotiation phase(s). Under CPN tenders are submitted from down selected suppliers and are then subject to evaluation and negotiation and then re-submitted to finalise positions and allow selection of a preferred bidder. (SC Ref:784239)
How it was run
Official notice- Submission deadline
- 23 Dec 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
23 Dec 2022 → 26 Nov 2024 · 3 dates- Submission deadline23 Dec 2022, 12:00 GMT
- Invitations to tender expected7 Feb 2023
- Notice published26 Nov 2024, 12:24 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to cancelled26 Nov 2024, 12:24 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff Court HouseReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.