TenderlineUK
Procurement Intelligence
Search
Find a TenderAwarded
Published 13 May 2021, 14:28 BST

Official UK procurement notice

The Provision of Schools Lettings

Official notice

Authority: Outwood Grange Academies Trust (Education)

Framework agreement2 lotsServicesOpen procedureSME suitable
Sectors: Real estate services (70)Business Services & Consultancy (79) Delivery: UK
Framework ceiling (notional)£4,000,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 17 Jun 2021awarded 19 Sept 2021
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

Outwood Grange Academies Trust (OGAT) and its Academies is looking to create a successful partnership with a Provider/ Providers who can offer a Web Hosted Booking System and/or a fully managed lettings provision to operate and manage external lettings of the Trust’s facilities. This framework will ensure the maximization of utilisation, community engagement and income generation for the Trust.

CPV: Non-residential property renting or leasing services · Recruitment services

How this framework works

From the published notice
Bids received
7 bids received · 2 suppliers appointed

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot
Lot #1Web hosted booking systemCancelledRenewal

To provide an online web hosted booking system to allow the Trust to manage their lettings booking. This booking system will include online text search, managing online enquiries, bookings, payments, invoicing and reporting.

Delivery: UK
Extensions: Reprocurement of the frameworkVariant bids: not allowed
70220000 Non-residential property renting or leasing services
Lot #2Fully Managed Lettings ProvisionCancelledRenewal

The Trust is looking to create a successful partnership with a Provider/ Providers who can offer a fully managed lettings provision to operate and manage external lettings of the Trust’s facilities.

Delivery: UK
Extensions: Re Procurement of frameworkVariant bids: not allowed
70220000 Non-residential property renting or leasing services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30
  • Price: 70
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “The Provision of Schools Lettings” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
13 May 2021, 14:28 BST
Last source update
8 Oct 2021, 11:49 BST
Award evaluation window
17 Jun 2021 – …
Authority reference
FTSPSL1305
FTS notice number
2021/S 000-025179
Classification (CPV)
Non-residential property renting or leasing servicesRecruitment services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02b0ae Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Appointment period ends
17 Jun 2021, 14:28 BST
Submission channel
{"written"}
Accepted languages
en
Bids opened
17 Jun 2021, 00:00 BST

Timeline

17 Jun 2021 → 8 Oct 2021 · 4 dates
  1. Bids opened
    17 Jun 2021, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    17 Jun 2021, 14:28 BST
  3. Bids must remain valid until
    19 Sept 2021, 23:59 BST
  4. Notice published
    8 Oct 2021, 11:49 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    8 Oct 2021, 11:49 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 77 from SMEs
Contracts signed 2latest 19 Sept 2021

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Booking system

    Signed
    19 Sept 2021
    Value
    £1,000,000
    Status
    active

  • Fully Managed Provision

    Signed
    19 Sept 2021
    Value
    £3,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7bids · 7 electronic7——

Contracting authority & participating public bodies

Outwood Grange Academies Trust

Contracting authorityEducationBody governed by public lawEducation Potovens Ln, Outwood , Wakefield, UK, WF1 2PFContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London Country: United Kingdom

Framework contractors & participating bidders

2 commercial parties on the notice
  • PlayfinderFramework contractor 43-45 Charlotte St, London, London
  • Vivify VenuesFramework contractor Building, 3rd floor 9, Northern Assurance Bldg, 21 Princess St, Manchester, North West

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria