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Find a TenderAwardedContract details notice
Published 18 May 2026, 17:03 BST

Official UK procurement notice

The Provision of Multi-Function Print Devices

Official notice

Authority: Development Bank of Wales (Central government)

GoodsBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Printed matter and related products (22)Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: UK
Published estimate£80,000≈ £27k / year · £96,000 inc. VAT50.3% below published estimate
Submissions closed 19 Jun 2026awarded 15 Sept 2026
Awarded to Toshiba
Contract term 3 yrsends 30 Jul 2029 · up to 30 Jul 2031 with extensions · starts 31 Jul 2026

What is being bought

Published requirement description

Development Bank of Wales (DBW) sought to establish a contract for the provision of fifteen (15) multi-function print devices (MFPs) across its office estate, replacing the existing fleet. The requirement included a fully managed print service covering all hardware, software, installation, maintenance, support, and consumables associated with the printing solution.

DBW invited proposals for the supply, implementation, and ongoing support of multi-function printing, copying, and scanning devices for an initial term of three (3) years, with the option to extend for a further two (2) years.

The successful solution will replace the MFPs currently deployed across DBW offices and, where applicable, any associated print management software that is not required as part of the proposed solution.

CPV: Office and computing machinery, equipment and supplies except furniture and software packages · Printed matter and related products

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£80,000
Contract period: 31 Jul 2026 – 30 Jul 2029 (3 yrs) · up to 30 Jul 2031 with extensionsValue: £80,000 exc. VAT · £96,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Suppliers are requested to provide information about other related services to supplement those specified in the Invitation to Tender. Suppliers are requested to provide costs associated with these extra services however, DBW will be under no obligation to purchase the services. · 2 x 12 months
22000000 Printed matter and related products30000000 Office and computing machinery, equipment and supplies except furniture and software packages
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Conditions of participation are set out in the Invitation to Tender.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 30%Social value: 5%
Published sub-criteria (11)
  • Service Overview and Compliance with Specification: 5%
  • Software, Licensing and Print Management: 5%
  • Implementation, Deployment and Configuration: 10%
  • Technical and Infrastructure Requirements: 10%
  • Security and Data Protection: 10%
  • Maintenance, Support and Service Resilience: 10%
  • Hardware Lifecycle and Refresh: 5%
  • Account Management and Customer Support: 5%
  • Added Value and Innovation: 5%
  • Cost: 30%
  • Environmental, Social and Governance (ESG): 5%
Published award criteria (11)
  • Service Overview and Compliance with Specification
  • Software, Licensing and Print Management
  • Implementation, Deployment and Configuration
  • Technical and Infrastructure Requirements
  • Security and Data Protection
  • Maintenance, Support and Service Resilience
  • Hardware Lifecycle and Refresh
  • Account Management and Customer Support
  • Added Value and Innovation
  • Environmental, Social and Governance (ESG)
  • Cost
Conditions of participation1
  • Condition of participation

    Conditions of participation are set out in the Invitation to Tender.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
18 May 2026, 17:03 BST
Last source update
22 Sept 2026, 09:55 BST
Authority reference
DBW00213.00
FTS notice number
2026/S 000-045512
Latest notice
Contract details notice (UK7)
Classification (CPV)
Office and computing machinery, equipment and supplies except furniture and software packagesPrinted matter and related products
Delivery area
UK
Official registry OCID
ocds-h6vhtk-069b52 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
19 Jun 2026, 12:00 BST
Clarification deadline
12 Jun 2026, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

To access the Invitation to Tender, associated documents and to submit a tender response, suppliers are requested to access etenderwales using the link below:

etenderwales.bravosolution.co.uk/web/login.shtml ↗

Within the etenderwales portal, search for itt_124704 under which the documents can be accessed.

Timeline

18 May 2026 → 22 Sept 2026 · 5 dates
  1. Tender notice published151 days ago
    18 May 2026, 17:03 BST
  2. Clarification questions by126 days ago
    12 Jun 2026, 16:00 BST
  3. Submission deadline119 days ago
    19 Jun 2026, 12:00 BST
  4. Contract starts78 days ago
    31 Jul 2026, 00:00 BST
  5. Latest notice published24 days ago
    22 Sept 2026, 09:55 BST

Notice history

3 events · 2 releases on Find a Tender · since 18 May 2026
  1. Tender notice published
    18 May 2026, 17:03 BST
    UK4
  2. Contract details notice published
    22 Sept 2026, 09:55 BST
    UK7
  3. Status changed to complete
    22 Sept 2026, 09:55 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £39,7771 contract exc. VAT
Contracts signed 1latest 15 Sept 2026
Awarded toValueDateStatus
Toshiba——Awarded

Contracts

  • The Provision of Multi-Functional Print Devices · Toshiba

    Signed
    15 Sept 2026
    Value
    £39,777
    Period
    23 Nov 2026 – 22 Nov 2029 · up to 22 Nov 2031 with extensions
    Status
    active
    Extensions
    2x12 month extensions

Contracting authority & participating public bodies

Development Bank of Wales

Contracting authorityPublic authority - central governmentWelsh devolved regulations apply GB-PPON: PCWM-6438-QYVP Development Bank of Wales plc, Cardiff, Wales, CF10 4BZContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • ToshibaAwarded supplierGB-PPON: PDVT-3869-BBZT Abbey Cloisters, Abbey Green, Chertsey, Surrey, South East, KT16 8RBContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender