Official UK procurement notice
THE PROVISION OF LEAVE/HOLIDAY MANAGEMENT SOFTWARE AS A SERVICE SOLUTION
Authority: Health and Safety Executive (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionSince 2017 HSE has managed the planning, booking and approval of holidays/annual leave, flexi leave and TOIL (Time Off in Lieu) using a software as a service (SaaS) solution provided by e-Days Absence Management Limited.
This solution is a stand-alone service unconnected to the organisation's Human Resource (HR) system and the joiners/movers/leavers process; changes to working patterns/leave entitlements are populated on the system in a weekly batch file upload.
HSE is coming to the end of the current contract and requires a service provider who will:
- Configure their SaaS service to meet HSE's requirements - which, as a minimum, will be the replication of functionality for annual leave/holiday management, flexi leave management and TOIL management in use in the organisation today
- Lead and manage the extract of data from the current system
- Lead and conduct the input of extracted data into the service provider's SaaS service
- Support and manage the data quality review, by HSE, of the input data before service Go Live
- Support and maintain the service to meet agreed Service Levels, ensuring the service is available and performant for all HSE users
- Support the production of management information (MI) reports from the SaaS service
- Train the super users and administrators in their roles in the SaaS service.
CPV: IT services: consulting, software development, Internet and support · Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #148000000 - Software package and information systemsAwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 25 Jul 2024, 12:08 BST
- Last source update
- 13 Mar 2026, 09:51 GMT
- Award evaluation window
- 26 Aug 2024 – …
- FTS notice number
2026/S 000-022720- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-048484Find a Tender
How it was run
Official notice- Submission deadline
- 26 Aug 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 26 Aug 2024, 17:00 BST
Timeline
26 Aug 2024 → 13 Mar 2026 · 3 dates- Submission deadline26 Aug 2024, 12:00 BST
- Bids opened26 Aug 2024, 17:00 BST
- Notice published226 days ago13 Mar 2026, 09:51 GMT
Notice history
2 events · 2 releases on Find a Tender · since 13 Mar 2026- Status changed to complete13 Mar 2026, 09:51 GMT
- Buyer details updated13 Mar 2026, 09:51 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Edays absence management limited | £77,689 † | — | Awarded |
Contracts
Contract 022720-2026-1 · Edays absence management limited
- Signed
- 28 Mar 2025
- Value
- £77,689
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 48000000 - Software package and information systems | 2bids | — | — | — |
| Whole notice | — | — | — | £77,689 – £392,784 |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Health and Safety ExecutiveContracting authorityBody governed by public lawHealth
Dispute resolution & review bodies
- Tommy JohnsonReview body
Bidders & participating suppliers
1 commercial party on the notice- Edays absence management limitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.