Find a TenderAwardedContract details notice

Published 3 Dec 2025, 12:15 GMT

Official UK procurement notice

Provision of Learning Management System (LMS)

Official notice

Authority: Leicester City Council (Local council)

GoodsBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable

Sectors: Software Packages & ERP (48) Delivery: UK

Published estimate£50,000≈ £25k / year · £60,000 inc. VAT

Submissions closed 9 Jan 2026awarded 12 Jun 2026

Awarded to PHEW DESIGN LIMITED

Contract term 2 yrsends 30 Jun 2028 · up to 30 Jun 2031 with extensions · starts 1 Jul 2026

What is being bought

Published requirement description

Leicester’s Safeguarding Children Partnership, in collaboration with Leicestershire and Rutland’s Safeguarding Children Partnership, is seeking to procure a Learning Management System (LMS) to support and enhance its multi-agency training program. The partnership delivers a range of safeguarding training and conferences with approximately 2,500 delegates attending each year, the training is delivered through a mix of in-person classroom sessions and online learning modules. In addition to delivering training, the Partnerships also publish safeguarding newsletters to disseminate critical information and updates. They also develop and distribute learning resources that complement the training courses. The Learning Management System will be predominantly for Leicester’s Safeguarding Children Partnership Services and partner organisations.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£50,000

Contract period: 1 Jul 2026 – 30 Jun 2028 (2 yrs) · up to 30 Jun 2031 with extensionsValue: £50,000 exc. VAT · £60,000 inc. VAT

Delivery: UKEligibility: SME eligibleVCSE eligible

Extensions: The Learning Management System will be predominantly for Leicester’s Safeguarding Children Partnership Services and partner organisations. However, other divisions within the Council may likely require an LMS to deliver the same functionality as detailed in this document. As such the Council reserves the right to onboard any additional divisions with a requirement for services of the same during the term of this contract. The additional divisions include but are not limited to the following: • Human Resources It is also anticipated that during the contract term the number of delegates may increase, however, this is neither promised nor guaranteed. · Initial term of 2 years with option to extend for 1+1+1 years

48000000 Software package and information systems

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 80%Price: 20%

Published award criteria (2)

Quality
Price

What this means for your bid

Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 3 Dec 2025, 12:15 GMT
Last source update: 24 Aug 2026, 16:35 BST
Authority reference: 0995
FTS notice number: 2025/S 000-079310
Latest notice: Contract details notice (UK7)
Classification (CPV): Software package and information systems
Delivery area: UK
Official registry OCID: ocds-h6vhtk-05eddd Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowed

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 9 Jan 2026, 10:00 GMT
Clarification deadline: 17 Dec 2025, 10:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

In order to submit a bid for this tender, you are required to upload your bid electronically through the EastMidsTenders portal procontract.due-north.com/Advert ↗ and ensure you click ‘submit response’, prior to the tender closing date and time.

Completed submissions must be uploaded by the stated deadline. Any amendments to the submission deadline will be communicated through the portal.

Bids submitted after the designated deadline will be rejected. Please ensure you send your submission in good time to prevent issues with technology. Bids must NOT be submitted by fax or email as these will be rejected.

Timeline

3 Dec 2025 → 24 Aug 2026 · 5 dates

Tender notice published317 days ago
3 Dec 2025, 12:15 GMT
Clarification questions by303 days ago
17 Dec 2025, 10:00 GMT
Submission deadline280 days ago
9 Jan 2026, 10:00 GMT
Contract starts107 days ago
1 Jul 2026, 00:00 BST
Latest notice published53 days ago
24 Aug 2026, 16:35 BST

Notice history

5 events · 3 releases on Find a Tender · since 3 Dec 2025

Tender notice published
3 Dec 2025, 12:15 GMT
UK4
Contract award notice published
12 Jun 2026, 13:49 BST
UK6
Status changed to complete
12 Jun 2026, 13:49 BST
Contract signature expected
3 Jul 2026, 23:59 BST
scheduled
Contract details notice published
24 Aug 2026, 16:35 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £151,7991 award exc. VAT

Bids received 33 from SMEs

Contracts signed 1latest 14 Aug 2026

Awarded to	Value	Date	Status
PHEW DESIGN LIMITEDSMEThe Provision of Learning Management System1 Oct 2026 – 30 Sept 2028 · up to 30 Sept 2031Extensions: Initial term of 2 years with the option to extend for 1+1+1 years · Options: During the contract term, there is potential to include the following pre-identified options, which were incorporated into the tender documentation: Additional licences to accommodate the Human Resources division within Leicester City Council as potential users of the system. Additional administrator training sessions, should the number of users increase as outlined above. Provision of an e-learning module, including associated licences. This was identified as a desirable requirement and may be procured during the contract term, subject to the availability of funding. The overall contract value includes these optional elements. The confirmed awarded contract value, excluding these options, is £49,243.00 (excluding VAT) and £59,091.60 (including VAT).	£151,799	12 Jun 2026	Awarded

Contracts

The Provision of Learning Management System · PHEW DESIGN LIMITEDSME
Signed
14 Aug 2026
Value
£151,799
Period
1 Oct 2026 – 30 Sept 2028 · up to 30 Sept 2031 with extensions
Status
active
Extensions
Initial term of 2 years with the option to extend for 1+1+1 years
Options
The right to additional purchases while the contract is valid. During the contract term, there is potential to include the following pre-identified options, which were incorporated into the tender documentation: Additional licences to accommodate the Human Resources division within Leicester City Council as potential users of the system. Additional administrator training sessions, should the number of users increase as outlined above. Provision of an e-learning module, including associated licences. This was identified as a desirable requirement and may be procured during the contract term, subject to the availability of funding. The overall contract value includes these optional elements. The confirmed awarded contract value, excluding these options, is £49,243.00 (excluding VAT) and £59,091.60 (including VAT).

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders · 10 at stage one	3	0	—

Contracting authority & participating public bodies

Leicester City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PXRT-5737-VBQD City Hall (4th Floor), Leicester, East Midlands, LE1 1FZContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Phew Design LimitedAwarded supplierGB-PPON: PMCG-9898-ZQQP Phew Building 115, Technology Park, Bedford, East of England, MK44 2YAContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender24 Aug 2026, 16:35 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender12 Jun 2026, 13:49 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender3 Dec 2025, 12:15 GMT