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Official procurement procedure

The Provision of In-Service Support for Gentex headsets

Repair and maintenance services of military electronic systems
South West (UKK11)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Ministry of Defence: "The Provision of In-Service Support for Gentex headsets". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityMinistry of DefenceScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Ministry of Defence
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Ministry of Defence. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
1.7Bids / Report
75% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 48 active published awards; 44 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityMinistry of Defence
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published8 Jul 2024, 12:02 BST
Last source update8 Jul 2024, 12:02 BST
Recurring procurementNot published
ClassificationRepair and maintenance services of military electronic systems
Delivery area
South West (UKK11)
OCIDocds-h6vhtk-047b82
What is being bought
The TacSys Service Executive (SE) within Defence Digital, part of the UK Ministry of Defence (MOD), has placed a 9 month contract with Helmet Integrated Systems Ltd for the provision of technical support services to Gentex Headsets .
What changed
From the official release history
  1. Status changed to complete
    8 Jul 2024, 12:02 BST
  2. Official notice release published
    8 Jul 2024, 12:02 BST
  3. Buyer information updated
    8 Jul 2024, 12:02 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    The TacSys Service Executive (SE) within Defence Digital, part of the UK Ministry of Defence (MOD), has placed a 9 month contract with Helmet Integrated Systems Ltd for the provision of technical support services to Gentex Headsets .
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    8 Jul 2024, 12:02 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 26 Jun 2024, 00:00 BST · £369,600
Commercial outcome and competition
Awards
Helmet Integrated Systems Ltd (Trading as Gentex Europe)
Not published · Not published · active
Contracts
The Provision of In-Service Support for Gentex headsets
£369,600 · signed 26 Jun 2024, 00:00 BST · active
Bid statistics
bids: 1 (lot 1)
Buyer and organisations in this procedure

Ministry of Defence

Contracting authority GB-FTS-7833
View buyer profile

  • Ministry of Defence
    buyer

    MOD Abbey Wood, Bristol, UKK11, BS34 8JH
    Harvey.Webber100@mod.gov.uk

  • Helmet Integrated Systems Ltd (Trading as Gentex Europe)
    supplier

    Unit 3, Focus 4 Fourth Avenue, Letchworth Garden City, UKH23, SG6 2TU

  • TacSys Commercial
    reviewBody

    Bristol
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleA Single Source Contract with Gentex Europe Ltd for the Gentex Amp Ops Core Headset is justified as competition is absent for the following reasons: Design Support: Gentex Europe Ltd is the only approved Co-ordinating Design Organisation for the Gentex headset in UK and they are the only contractor with access to the relevant drawings and qualification evidence required to undertake design and manufacture activities of this headset type. The reason for this is that they are the only approved supplier and have access to the product design information to enable them to undertake any design modifications and repairs to the Gentex headsets. (2) Gentex Corporation who own the Intellectual Property Rights of the Gentex Amp Ops Core Headset system have appointed Gentex Europe Ltd as their UK partner and are not prepared to licence other suppliers to support or supply the equipment. Repair: Due to the complexity of the equipment, Gentex Europe Ltd as the Co-ordinating designer, are the only supplier with the technical ability to undertake repair, maintenance and overhaul activities as they are the only company that supply this equipment. Any other contractor would require a licence from Gentex Corporation to obtain the drawings and list of spare parts required to undertake design and manufacture activities. This would take time for any other supplier to obtain but may not be granted by Gentex Corporation who own the IPR in this headset. Safety: To compete this requirement would introduce the possibility of contravention of the CNAWR and the Defence Safety Authority (DSA) regulations as it would not be possible to ensure that another contractor would be sufficiently qualified, within the requisite timeframes, to undertake design and manufacture activities without including an associated unacceptable level of risk. This would result in the Authority not being able to fulfil CNAWR safety requirements which must be fulfilled to ensure the safe functioning of the forces. To comply with the CNAWR the principles of As Low As Reasonably Practicable (ALARP) must be adhered to. Reasonably practicable involves weighing a risk against the trouble, time and money needed to control it. Thus, ALARP describes the level to which the Authority expect to see workplace risks controlled.