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Published 31 Jul 2026, 09:33 BST

Official UK procurement notice

THE PROVISION OF AN ONLINE FAMILY HISTORY SERVICE FOR WALES

Official notice

Authority: The National Library of Wales (Charity / VCSE)

ServicesBelow threshold - open competitionBelow thresholdLight touch regimeSME suitable
Sectors: Software Packages & ERP (48)Research & Development (R&D) (73) Delivery: UK
Published estimate£360,000≈ £120k / year · £432,000 inc. VAT
Submissions closed 22 Sept 2026
Contract term 3 yrsends 31 Mar 2030 · up to 31 Mar 2032 with extensions · starts 1 Apr 2027

What is being bought

Published requirement description

The National Library of Wales is seeking to appoint a single service provider to deliver an online family history service as part of the National Digital Library Service, for Welsh public libraries, archives and museums and the employees of Welsh libraries, archives and museums, and individuals who are registered users of Welsh public libraries, archives and museums.

CPV: Research services · Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£360,000
Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs) · up to 31 Mar 2032 with extensionsValue: £360,000 exc. VAT · £432,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: The successful tenderer will be required to commence provision of the Service on 1 April 2027. Following the Initial Term, this contract shall automatically renew for three (3) successive one year terms, (with the right to give 30 days' notice at the end of each term) and up to a maximum of two (2) additional one year Renewal Terms, unless either party provides the other with at least thirty (30) days written notice to terminate, in which case the Contract shall terminate on the expiry of the existing term. The first-year term will run until 31 March 2028.
48000000 Software package and information systems73110000 Research services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical: 60%
  • Commercial: 40%
Published award criteria (2)
  • Technical: The Technical Specification required to satisfy the Contract Award
  • Commercial: Information on the Pricing offer, only one price option should be included.
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Below threshold
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
31 Jul 2026, 09:33 BST
Last source update
14 Oct 2026, 14:21 BST
FTS notice number
2026/S 000-072488
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Research servicesSoftware package and information systems
Delivery area
UK
Official registry OCID
ocds-h6vhtk-06d84e Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
22 Sept 2026, 12:00 BST
Clarification deadline
2 Sept 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Sell2Wales Postbox facility

www.sell2wales.gov.wales ↗

Timeline

31 Jul 2026 → 1 Apr 2027 · 5 dates
  1. Tender notice published83 days ago
    31 Jul 2026, 09:33 BST
  2. Clarification questions by50 days ago
    2 Sept 2026, 12:00 BST
  3. Submission deadline30 days ago
    22 Sept 2026, 12:00 BST
  4. Latest notice published8 days ago
    14 Oct 2026, 14:21 BST
  5. Today
    22 Oct 2026
  6. Contract startsin 160 days
    1 Apr 2027, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 31 Jul 2026
  1. Tender notice published
    31 Jul 2026, 09:33 BST
    UK4
  2. Procurement termination notice published
    14 Oct 2026, 14:21 BST
    UK12
  3. Status changed to complete
    14 Oct 2026, 14:21 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—7 Oct 2026CancelledITT was not clear on instructions and some bidders had interpreted items in different ways. New ITT will be issued with more clarity.

Contracting authority & participating public bodies

The National Library of Wales

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-CHC: 525775 Penglais, Ceredigion, Wales, SY23 3BUContact name, email

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender