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Published 14 May 2025, 12:05 BST

Official UK procurement notice

The Chelmsford Learning Partnership ~ Grounds Maintenance Tender

Official notice

Authority: The Chelmsford Learning Partnership (Public body)

ServicesCompetitive flexible procedureAbove thresholdSME suitable
Final published estimate£850,000initial estimate £4,250,000 · 1 value update
Submissions closed 12 Sept 2025
Contract term 5 yrsends 1 Apr 2031 · starts 1 Apr 2026

What is being bought

Published requirement description

The successful Supplier will be required to provide Ground Maintenance services for The Chelmsford Learning Trust.

The successful Supplier will be required to provide Ground Maintenance services for The Chelmsford Learning Partnership.

at:

Roding Valley High School, Loughton, IG10 3JA

The Boswells School, Chelmsford, Essex

Beaulieu Park School, Secondary and Primary, Armistice Way, Chelmsford

William de Ferres High School, South Woodham Ferres, Essex

Lakelands Primary School, Colchester, Essex

Perryfields Junior and Infant School, Chelmsford, Essex

Barnes Farm Junior and Infant School, Chelmsford, Essex

The Tyrells School, Chelmsford, Essex

Rettendon Primary School, Rettendon Common, Chelmsford, Essex

Runwell Community Primary School, Wickford, Essex

Woodville Primary School, South Woodham Ferres, Essex

Beaulieu Park School Primary, Remembrance Avenue, Chelmsford, Essex

Contract value = £850,000.00

The Chelmsford Learning Partnership is seeking the provision of a comprehensive Grounds and Gardens Maintenance Service that is responsive to seasonal weather and growing conditions that shall achieve the following key objectives:

•Development and maintenance of an aesthetically pleasing and varied landscape that is functional and complementary to the Sites and environment throughout the year

•Maintenance of the Site Grounds in a safe manner and accessible to staff, student, visitors, and members of the public, including any existing rights of way

•Maintenance of the grounds and gardens to facilitate the smooth running of all educational operations and ensuring access to the Facility at all times

•Maintain and develop the grounds and gardens in a manner that promotes a positive image of the Chelmsford Learning Partnership to all authorised users of the Site

•Provide and maintain safe, logical, and clear circulation routes across the Site that are accessible to all authorised users of the Site

The key users of the Grounds, Sports and Recreational Gardens are pupils, students, staff & authorised visitors.

This contract will commence in April 2026 and will continue for 3 years. There will be the option to extend the contract for a further term further term two 1-year extension.

The tender process will be conducted as a Competitive flexible procedure.

Suppliers must meet the conditions of participation set out in this Tender Notice to advance to the tender stage of the competition. Tenders will only be marked if an overall combined score of 75% or more has been achieved on Section 8 (additional questions).

To view this notice, please click here:

litmustms.co.uk/delta/viewNotice.html ↗

  • How the procedure runs: Please see SQ document timetable for details on this tender process.

CPV: Grounds maintenance services

The lotProcurement structure

single lot · value published
Lot #1 5 yrsSMEPublished value£850,000
Contract period: 1 Apr 2026 – 1 Apr 2031 (5 yrs)Value: £850,000 exc. VAT · £850,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligible

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 75%Price: 25%
Published sub-criteria (2)
  • Quality: 75%
  • Cost: 25%
Published award criteria (2)
  • Cost
  • Quality
What this means for your bid
  • Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Unspecified in notice
First published
14 May 2025, 12:05 BST
Last source update
28 May 2025, 12:07 BST
Award evaluation window
Submission end – 1 Dec 2025
FTS notice number
2025/S 000-021201
Latest notice
Tender notice (UK4)
Classification (CPV)
Grounds maintenance services
Delivery area
East of England (UKH3)
Official registry OCID
ocds-h6vhtk-0512e7 Find a Tender
How it runs

Please see SQ document timetable for details on this tender process.

How it was run

Official notice
Run through: Litmus TMS
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free
Submission deadline
12 Sept 2025, 13:00 BST
Clarification deadline
20 Jun 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

14 May 2025 → 1 Apr 2026 · 6 dates
  1. Tender notice published
    14 May 2025, 12:05 BST
  2. Latest notice published
    28 May 2025, 12:07 BST
  3. Clarification questions by
    20 Jun 2025, 13:00 BST
  4. Submission deadline
    12 Sept 2025, 13:00 BST
  5. Award decision expected by330 days ago
    1 Dec 2025, 23:59 GMT
  6. Contract starts210 days ago
    1 Apr 2026

Notice history

3 events · 2 releases on Find a Tender · since 14 May 2025
  1. Tender notice published
    14 May 2025, 12:05 BST
    UK4
  2. Tender notice published
    28 May 2025, 12:07 BST
    UK4
  3. Published value updated to £850,000
    28 May 2025, 12:07 BST
    was £4,250,000

Contracting authority & participating public bodies

The Chelmsford Learning Partnership

Contracting authorityPublic authority - sub-central government GB-PPON: PNHT-7634-MTLN Roding Valley High School, Loughton, Essex, East of England, IG10 3JAContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender