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Published 21 Oct 2022, 13:50 BST

Official UK procurement notice

TfL and GLA Events Framework 2023-2027

Official notice

Authority: Transport for London (Public body)·Consortium: 2 public authorities

Framework agreement4 lotsServicesRestricted procedure
Sectors: Business Services & Consultancy (79) Delivery: UK
Framework ceiling (notional)£14,000,000envelope for 4 lots · framework ceiling, not attributable revenue
Submissions closed 20 Jan 2023awarded 19 Sept 2023
Lots 4see the lot list below
Framework period 4 yrsends 6 Jul 2027 · starts 7 Jul 2023

What is being bought4 lots · detail below

Published requirement description

For the provision of Event Management Services, this framework will be made up of four lots

:

  • Lot 1 All Outdoor Events
  • Lot 2 Creative Programming & Partnership Projects
  • Lot 3 Engagement and Community Events
  • Lot 4 Conference & indoor Technical event Production

CPV: Event services

How this framework works

From the published notice
Bids received
6 bids on the busiest of 4 lots · 10 suppliers appointed
Framework period
4 yrs from 7 Jul 2023

Lots and requirements (4)Procurement structure

4 lots · no lot values published
Lot #1Outdoor EventsCancelled 4 yrs

Outdoor Events

Contract period: 7 Jul 2023 – 6 Jul 2027 (4 yrs)
Delivery: UK
Variant bids: not allowed
79952000 Event services
Lot #2Creative Programming & Partnership ProjectsCancelled 4 yrs

Creative Programming & Partnership Projects

Contract period: 7 Jul 2023 – 6 Jul 2027 (4 yrs)
Delivery: UK
Variant bids: not allowed
79952000 Event services
Lot #3Community EventsCancelled 4 yrs

Community Events

Contract period: 7 Jul 2023 – 6 Jul 2027 (4 yrs)
Delivery: UK
Variant bids: not allowed
79952000 Event services
Lot #4Conference & Indoor technical Event ProductionCancelled 4 yrs

Conference & Indoor technical Event Production

Contract period: 7 Jul 2023 – 6 Jul 2027 (4 yrs)
Delivery: UK
Variant bids: not allowed
79952000 Event services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “TfL and GLA Events Framework 2023-2027” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
21 Oct 2022, 13:50 BST
Last source update
11 Oct 2023, 13:18 BST
FTS notice number
2023/S 000-029972
Classification (CPV)
Event services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0377dd Find a Tender

Publisher note: The GLA and TfL organise events and visits to promote their strategic aims and business objectives, and engage with local, national and international audiences. A four year Framework Agreement will be established to develop, programme, produce and manage these events. The SQ is now live via the e -procurement platform SAP ARIBA. In order to receive access to the live tender (SQ and ITT documentation), you must be registered on the SAP Ariba platform via the address indicated. https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL Once registered, please email [email protected] to complete the registration process and gain access to the tender documentation. Please note, you will not be able to access the tender documentation unless your registration is complete. This should be completed as soon as possible to avoid delays. Any questions or issues please contact [email protected] or [email protected]

How it was run

Official notice
Run through: SAP Ariba · Who buys & how to bid on SAP Ariba
Supplier login requiredLanguage: EN
Access & registration note: Free buyer-specific invitations
Appointment period ends
20 Jan 2023
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Supplier levy on call-offs (max %)
document
Detailed submission instructions & authority contactsFrom official release

s1-eu.ariba.com/Sourcing/Main/ad/sel… ↗

Timeline

12 Dec 2022 → 11 Oct 2023 · 4 dates
  1. Next notice expected
    12 Dec 2022
  2. Admission / appointment period endsperiod end, not a bid countdown
    20 Jan 2023
  3. Contract starts
    7 Jul 2023, 00:00 BST
  4. Notice published
    11 Oct 2023, 13:18 BST

Notice history

5 events · 3 releases on Find a Tender · since 14 Dec 2022
  1. Status changed to active
    14 Dec 2022, 18:39 GMT
  2. Procurement method changed
    14 Dec 2022, 18:39 GMT
  3. Deadline published: 20 Jan 2023
    14 Dec 2022, 18:39 GMT
  4. Buyer details updated
    14 Dec 2022, 18:39 GMT
  5. Status changed to complete
    11 Oct 2023, 13:18 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 10admitted to the panel · see the list ↓
Bids received 6busiest of 4 lots
Contracts signed 13latest 19 Sept 2023

13 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 13 of these contracts carry the same published figure, £0, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 029972-2023-11

    Signed
    19 Sept 2023
    Value
    ceiling above
    Period
    … – 6 Jul 2027
    Status
    active

  • Contract 029972-2023-12

    Signed
    19 Sept 2023
    Value
    ceiling above
    Period
    … – 6 Jul 2027
    Status
    active

  • Contract 029972-2023-13

    Signed
    19 Sept 2023
    Value
    ceiling above
    Period
    … – 6 Jul 2027
    Status
    active

  • Contract 029972-2023-1

    Signed
    13 Sept 2023
    Value
    ceiling above
    Period
    … – 6 Jul 2027
    Status
    active

  • Contract 029972-2023-10

    Signed
    13 Sept 2023
    Value
    ceiling above
    Period
    … – 6 Jul 2027
    Status
    active

  • Contract 029972-2023-2

    Signed
    13 Sept 2023
    Value
    ceiling above
    Period
    … – 6 Jul 2027
    Status
    active

  • Contract 029972-2023-3

    Signed
    13 Sept 2023
    Value
    ceiling above
    Period
    … – 6 Jul 2027
    Status
    active

  • Contract 029972-2023-5

    Signed
    13 Sept 2023
    Value
    ceiling above
    Period
    … – 6 Jul 2027
    Status
    active

  • Contract 029972-2023-6

    Signed
    13 Sept 2023
    Value
    ceiling above
    Period
    … – 6 Jul 2027
    Status
    active

  • Contract 029972-2023-7

    Signed
    13 Sept 2023
    Value
    ceiling above
    Period
    … – 6 Jul 2027
    Status
    active

  • Contract 029972-2023-8

    Signed
    13 Sept 2023
    Value
    ceiling above
    Period
    … – 6 Jul 2027
    Status
    active

  • Contract 029972-2023-9

    Signed
    13 Sept 2023
    Value
    ceiling above
    Period
    … – 6 Jul 2027
    Status
    active

  • Contract 029972-2023-Identity Holdings Ltd-4

    Signed
    13 Sept 2023
    Value
    ceiling above
    Period
    … – 6 Jul 2027
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Outdoor Events6bids———
2 · Creative Programming & Partnership Projects2bids———
3 · Community Events2bids———
4 · Conference & Indoor technical Event Production5bids———

Contracting authority & participating public bodies

2 public bodies on the notice

Transport for London

Contracting authorityPublic bodyBody governed by public lawEvents 5 ENDEAVOUR SQUARE, LONDON, UK, E201JNContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

11 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria