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Official procurement procedure

TfGM AS400 Hosting and Support Services

Software package and information systems
North West (UKD)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Transport For Greater Manchester: "TfGM AS400 Hosting and Support Services". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityTransport For Greater ManchesterScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Transport For Greater Manchester
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Transport For Greater Manchester. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
3.4Bids / Report
80% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 8 active published awards; 5 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityTransport For Greater Manchester
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published19 Jun 2024, 13:49 BST
Last source update19 Jun 2024, 13:49 BST
Recurring procurementNot published
ClassificationSoftware package and information systems
Delivery area
North West (UKD)
OCIDocds-h6vhtk-047120
What is being bought
Following a procurement exercise in July 2021, Frontline Consultancy and Business Services Limited (Frontline) were awarded a 3-year contract to provide TfGM with hosting and support services for the AS400 system that it currently employs. Information on this contract can be found on Contracts Finder: https://www.contractsfinder.service.gov.uk/Notice/c01ca9b7-a336-4e97-b0ba-6582c331ecf1 TfGM are now seeking an additional 12-month provision of this hosting and support service under a new contract, and this notice provides transparency around the reasons for this single source requirement, and of TfGM's intention to tender for a new hosting and support system in early 2025. The decision to contract with Frontline is based on the need to maintain TfGM's AS400 until a full review can be undertaken from January 2025, following the launch of the final tranche of Bus Franchising by TfGM across Greater Manchester. A longer-term procurement is likely to be advertised in early 2025, once the full scope of the services required to provide support has been considered and then determined. Though the additional services were not included in the original procurement, a change in contractor at this stage would cause significant disruption and cannot be made for economic and technical reasons, as there is a significant risk of disruption to the operation of bus services in Greater Manchester, including payments to and from bus operators for using bus stations, timetabling, and route planning services. A review of the long-term requirement for the AS400 product will be undertaken in January 2025, once all buses in Greater Manchester fall under franchised services. There would be significant duplication of costs associated with a change of service in June 2024, and then again following the review in January 2025. The proposed contract allows for maintenance of service provision in the short term, and time to implement any changes following the review in 2025. The additional requirements at a value of £63,899.99 procured under this new contract do not exceed 50% of the value of the original contract.
What changed
From the official release history
  1. Status changed to complete
    19 Jun 2024, 13:49 BST
  2. Official notice release published
    19 Jun 2024, 13:49 BST
  3. Buyer information updated
    19 Jun 2024, 13:49 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    The services provided under the proposed contract include: 24x7 AS400 Hosting on Frontlines infrastructure; Support of the AS400 Service, including understanding of TfGM's coding and functionality; Software Licensing of various products supporting TfGM developed applications; Support of TfGM in house developed applications including breakfix and code changes; As above, a short term provision of services is required until January 2025, following which a full review and tender will be undertaken.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    19 Jun 2024, 13:49 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 17 Jun 2024, 00:00 BST · £63,900
Commercial outcome and competition
Awards
Frontline Consultancy and Business Services Limited
Not published · Not published · active
Contracts
TfGM AS400 Hosting and Support Services
£63,900 · signed 17 Jun 2024, 00:00 BST · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Transport For Greater Manchester

Contracting authority GB-FTS-25395
View buyer profile

  • Transport For Greater Manchester
    buyer

    2 Piccadilly Place, MANCHESTER, UKD, M13BG
    procurement@tfgm.com

  • Frontline Consultancy and Business Services Limited
    supplier

    GB-COH: 02643915
    Frontline House, Epsom Avenue, Handforth, Wilmslow, UKD, SK9 3PW

  • High court of England and Wales
    reviewBody

    London
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThe value of this contract is lower than the WTO threshold, however TfGM is providing this VEAT Notice given the aggregate value with the previous contract, as per the contract notice above. Though the additional services were not included in the original procurement, a change in contractor at this stage would cause significant disruption and cannot be made for economic and technical reasons, as there is a significant risk of disruption to the operation of bus services in Greater Manchester, including payments to and from bus operators for using bus stations, timetabling, and route planning services. The proposed contract allows for maintenance of service provision in the short term, and time to implement any changes following the planned review in 2025. TfGM is taking this approach to avoid unnecessary duplication of costs that could otherwise be associated with a further change of service provision in June 2024, as well as any other additional costs that could result following a more comprehensive review in January 2025. A review of the long-term requirement for the AS400 product will be undertaken in January 2025, once all buses in Greater Manchester fall under franchised services. The additional requirements at a value of £63,899.99 procured under this new contract do not exceed 50% of the value of the original contract. TfGM has a review of the AS400 planned in January 2025 and will issue a tender shortly after this should long term support be required following this contract.