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Published 13 Jun 2024, 11:13 BST

Official UK procurement notice

Term Maintenance Contract for Maintenance & Repair of Fire Alarm and Intruder Alarm Systems

Official notice

Authority: Falkirk Council (Local council)

ServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: Scotland (UKM76)
Published estimate£800,000exc. VAT7.3% below published estimate
Submissions closed 17 Jul 2024awarded 27 Aug 2024
Awarded to Caledonia Fire and Security Limited

What is being bought

Published requirement description

This contract comprises the following Works/ Services provision to various Falkirk Councils Properties: -

(a) The six-monthly inspection, servicing, and maintenance of fire alarm systems (both hard wired and wireless).

(b) The six-monthly inspection, servicing, and maintenance of intruder alarm systems.

(c) Renewal of batteries, etc as required.

(d) For both the fire and intruder alarm systems a 2-hour emergency call out service is to be provided 24 hours a day, seven days a week, 52 weeks of the year including all public holidays and weekends.

(e) Ad hoc repairs and works to intruder alarm and fire alarm systems as may be required from time to time on a schedule of rates/ daywork basis.

CPV: Repair and maintenance services of electrical building installations

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£800,000
Delivery: Scotland
Extensions: This contract will be subject to an option to extend for a further 12 months if it is in the interests of Falkirk Council to do so.Variant bids: not allowed
50711000 Repair and maintenance services of electrical building installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30
  • Price: 70
Conditions of participation2
  • Suitability

    The relevant selection criteria will be included in the SPD Scotland module.

  • Technical & professional ability

    Execution of the service is reserved to a particular profession

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
13 Jun 2024, 11:13 BST
Last source update
27 Aug 2024, 11:56 BST
Award evaluation window
17 Jul 2024 – …
Authority reference
TMC-8663
FTS notice number
2024/S 000-027259
Classification (CPV)
Repair and maintenance services of electrical building installations
Delivery area
Scotland (UKM76)
Official registry OCID
ocds-h6vhtk-046fab Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:776314)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
17 Jul 2024, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
17 Jul 2024, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

17 Jul 2024 → 27 Aug 2024 · 3 dates
  1. Submission deadline
    17 Jul 2024, 14:00 BST
  2. Bids opened
    17 Jul 2024, 14:00 BST
  3. Notice published
    27 Aug 2024, 11:56 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    27 Aug 2024, 11:56 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £741,9441 contract exc. VAT
Bids received 87 from SMEs
Contracts signed 1latest 27 Aug 2024
Awarded toValueDateStatus
Caledonia Fire and Security LimitedSME£741,944 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
8bids · 8 electronic · 8 from abroad7——

Contracting authority & participating public bodies

Falkirk Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Falkirk Stadium, 4 Stadium Way, Falkirk, Scotland, FK2 9EEContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Falkirk Sheriff Court and Justice of the PeaceReview body Falkirk

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria