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Published 8 Jun 2022, 15:26 BST

Official UK procurement notice

Tender for Spectra-Certified Data Tapes

Official notice

Authority: British Film Institute (Charity / VCSE)

Framework agreementGoodsOpen procedureSME suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: East of England (UKH23)
Framework ceiling (notional)£450,000framework ceiling, not attributable revenue
Submissions closed 12 Jul 2022awarded 12 Sept 2022

What is being bought

Published requirement description

The British Film Institute seeks tenders for the supply of Spectra-certified data tapes.The BFI and its strategic partners are responsible for the preservation and accessibility of a significant share of the UK’s film heritage. The BFI has an ongoing requirement for certified data tape stock and it wishes to establish a four-year framework agreement with a reseller or a number of resellers to fulfil that requirement.Spectra-certified stock is required to fulfil the performance and quality criteria essential to the very stringent requirements of the BFI National Archive digital preservation system.

  • Recurrence: 4 years

CPV: Linear Tape-Open (LTO) cartridges · Magnetic tapes

How this framework works

From the published notice
Bids received
4 bids received · 1 suppliers appointed

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£450,000
Delivery: East of England · J P Getty CentreBFI National ArchiveBerkhamsted
Extensions: The contract is likely to be re-tendered.Variant bids: not allowed
30234700 Magnetic tapes30237360 Linear Tape-Open (LTO) cartridges

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Quality: 70%
  • Value for Money Pricing: 30%
Published award criteria (2)
  • Quality: 70%
  • Value for Money Pricing: 30%
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Tender for Spectra-Certified Data Tapes” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · 4 years
First published
8 Jun 2022, 15:26 BST
Last source update
23 Sept 2022, 11:02 BST
Award evaluation window
12 Jul 2022 – …
Authority reference
2022/293
FTS notice number
2022/S 000-026659
Classification (CPV)
Linear Tape-Open (LTO) cartridgesMagnetic tapes
Delivery area
East of England (UKH23)
Official registry OCID
ocds-h6vhtk-034456 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: -

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/bfi/aspx/Home ↗

Appointment period ends
12 Jul 2022, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Supplier levy on call-offs (max %)
document
Bids opened
12 Jul 2022, 12:15 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/bfi/aspx/Home ↗

Timeline

12 Jul 2022 → 23 Sept 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    12 Jul 2022, 12:00 BST
  2. Bids opened
    12 Jul 2022, 12:15 BST
  3. Notice published
    23 Sept 2022, 11:02 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    23 Sept 2022, 11:02 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 42 from SMEs
Contracts signed 1latest 12 Sept 2022

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Spectra Certified Data Tapes

    Signed
    12 Sept 2022
    Value
    £450,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic · 4 from abroad2——

Contracting authority & participating public bodies

British Film Institute

Contracting authorityCharity / VCSEBody governed by public lawRecreation, culture and religion 21 Stephen Street, London, East of England, W1T 1LNContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • BFIReview body London

Framework contractors & participating bidders

1 commercial party on the notice
  • Ovation Data LimitedFramework contractor 2nd Floor, 4 Lowndes Court, Carnaby St, London, London, W1F 7HE

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria