Official UK procurement notice
TC 1194 Digitalisation of Registrars Certificates
Authority: Manchester City Council (Local council)
What is being bought
Published requirement descriptionManchester City Council (MCC) currently holds 100 years' worth of physical birth, death, and marriage certificates on site. Some of these registers predate any electronic forms of registration and as such are irreplaceable and invaluable. If lost or destroyed, then the record is gone forever.
MCC is about to embark on a project to digitise the physical registers and improve current processes via the adoption of imaging software.
MCC have a requirement for a third party to both digitise the physical records and provide a solution to store and search the digital records.
CPV: IT services: consulting, software development, Internet and support · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£260,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Quality: 40%
- price: 30%
- Social Value: 20%
- Environment Carbon reduction: 10%
Published award criteria (4)
- Quality: 40
- Social Value: 20
- Environment Carbon reduction: 10
- Price: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 13 Jun 2024, 13:08 BST
- Last source update
- 20 Feb 2025, 13:58 GMT
- Award evaluation window
- 15 Jul 2024 – …
- Authority reference
DN713753- FTS notice number
2025/S 000-006229- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-046fb8Find a Tender
- Review procedure
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers prior to entering into the contract. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)
Publisher note: The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk . Once registered, applicants will be emailed a log-in and password which will allow them to gain access to the documentation relating to this opportunity. Applicants will need to electronically submit their completed tender documents, including online questionnaire, via the on-line portal by 11am on 15th July 2024 as referred to in IV.2.2. Any clarification queries must also be submitted via the Chest website by the date referred to in the tender documentation. The contracts will be for 3 years, expected to commence 28th February 2025 with option to extend for up to an additional 2 year(s). The successful supplier will be required to actively participate in the economic and social regeneration of the locality of, and surroundings of, the place of delivery of the contract. Therefore, selection and award criteria, specification requirements and contract performance conditions may relate in particular to social and environmental considerations as relevant to the subject matter of this project. The Council reserves the right not to award the contract, as a result of this Contract Notice. The Council shall not be liable for any costs or expenses incurred by any organisation in responding to this notice or in tendering for the proposed contract. All submissions must be in English, with any clarifications or discussions conducted in English. Tenders and supporting documents must be priced in pounds sterling and all payments under the proposed contract will be made in pounds sterling.
How it was run
Official notice- Submission deadline
- 15 Jul 2024, 11:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 15 Jul 2024, 11:00 BST
Timeline
15 Jul 2024 → 20 Feb 2025 · 3 dates- Submission deadline15 Jul 2024, 11:00 BST
- Bids opened15 Jul 2024, 11:00 BST
- Notice published20 Feb 2025, 13:58 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete20 Feb 2025, 13:58 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Microform Imaging LimitedSME | £287,150 † | — | Awarded |
Contracts
Contract 006229-2025-TC 1194-1 · Microform Imaging LimitedSME
- Signed
- 17 Feb 2025
- Value
- £287,150
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 10bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
- The High Court (England, Wales and Northern Ireland)Review body
Bidders & participating suppliers
1 commercial party on the notice- Microform Imaging LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria
- Economic and financial selection criteria
- Technical selection criteria