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Published 1 Jun 2023, 14:36 BST

Official UK procurement notice

Taxi Services Framework · UK public procurement notice

Official notice

Authority: NHS Lanarkshire (NHS & healthcare)

Framework agreement3 lotsServicesOpen procedureSME suitable
Sectors: Transport & Passenger Services (60) Delivery: Scotland (UKM8)
Framework ceiling (notional)£1,400,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 3 Jul 2023awarded 11 Sept 2023
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

NHS Lanarkshire Health Board, a statutory body constituted pursuant to the National Health Service (Scotland) Act 1978 (“the Board”), wishes to put in place a Framework Agreement for Taxi Services which will cover the movement of staff, patients (herein ‘passengers’) and urgent packages across the Health Board and further afield (“the Service”). A Specification detailing the mandatory requirements of the Board is provided in Appendix 1- Specification.

The framework duration will be three (3) years with an opportunity to review and extend the framework for a further 12 months with an optional 12 months thereafter.

The Framework Agreement will be split into three (3) geographical lots as follows:

Lot 1 – University Hospital Monklands and surrounding area

Lot 2 - University Hospital Wishaw and surrounding area

Lot 3 - University Hospital Hairmyres and surrounding area

It is envisaged that three (3) suppliers will be awarded to each lot on a ranked basis. There is no limit as to the number of lots tenderers can submit a bid for however tenderers must make it clear which lots they are bidding for within the SPD and quality/technical response document.

Call-offs from the Framework Agreement will be made by the Board making a booking request with the applicable supplier and said supplier duly accepting the booking and assigning a driver within the response time required as defined in Appendix 1 – Specification. Framework participants will be contacted in order of rank for the applicable area in which the service is required. In the instance where the 1st ranked framework participant cannot achieve the mandatory timescales, the Board will contact the 2nd ranked in respect of the applicable lot and so on until a job is confirmed for the required journey.

  • Recurrence: At the end of the framework term the Board may retender for the service

CPV: Taxi services

How this framework works

From the published notice
Places
up to 9 suppliers · 2 bids on the busiest of 2 lots (0.2 per place) · 3 appointed

Lots and requirements (3)Procurement structure

3 lots · no lot values published · same evaluation weights on every lot
Lot #1University Hospital Monklands and surrounding areaAwardedRenewal

This lot will cover University Hospital Monklands and surrounding area. It is envisaged that 3 suppliers will be awarded to this lot on a ranked basis. Bidders must be permitted to operate within the geographical area which they are bidding for.

Call-offs from the Framework Agreement will be made by the Board making a booking request with the applicable supplier and said supplier duly accepting the booking and assigning a driver within the response time required as defined in Appendix 1 – Specification. Framework participants will be contacted in order of rank for the applicable area in which the service is required. In the instance where the 1st ranked framework participant cannot achieve the mandatory timescales, the Board will contact the 2nd ranked in respect of the applicable lot and so on until a job is confirmed for the required journey.

Delivery: Scotland
Extensions: The framework duration will be three (3) years with an opportunity to review and extend the framework for a further 12 months with an optional 12 months thereafter. (3+1+1).Variant bids: not allowed
60120000 Taxi services
Lot #2University Hospital Wishaw and surrounding areaCancelledRenewal

This lot will cover University Hospital Wishaw and surrounding area. It is envisaged that 3 suppliers will be awarded to this lot on a ranked basis. Bidders must be permitted to operate within the geographical area which they are bidding for.

Call-offs from the Framework Agreement will be made by the Board making a booking request with the applicable supplier and said supplier duly accepting the booking and assigning a driver within the response time required as defined in Appendix 1 – Specification. Framework participants will be contacted in order of rank for the applicable area in which the service is required. In the instance where the 1st ranked framework participant cannot achieve the mandatory timescales, the Board will contact the 2nd ranked in respect of the applicable lot and so on until a job is confirmed for the required journey.

Delivery: Scotland
Extensions: The framework duration will be three (3) years with an opportunity to review and extend the framework for a further 12 months with an optional 12 months thereafter. (3+1+1).Variant bids: not allowed
60120000 Taxi services
Lot #3University Hospital Hairmyres and surrounding areaAwardedRenewal

This lot will cover University Hospital Hairmyres and surrounding area. It is envisaged that 3 suppliers will be awarded to this lot on a ranked basis. Bidders must be permitted to operate within the geographical area which they are bidding for.

Call-offs from the Framework Agreement will be made by the Board making a booking request with the applicable supplier and said supplier duly accepting the booking and assigning a driver within the response time required as defined in Appendix 1 – Specification. Framework participants will be contacted in order of rank for the applicable area in which the service is required. In the instance where the 1st ranked framework participant cannot achieve the mandatory timescales, the Board will contact the 2nd ranked in respect of the applicable lot and so on until a job is confirmed for the required journey.

Delivery: Scotland
Extensions: The framework duration will be three (3) years with an opportunity to review and extend the framework for a further 12 months with an optional 12 months thereafter. (3+1+1).Variant bids: not allowed
60120000 Taxi services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Quality/Technical: 30%
  • price: 70%
Published award criteria (2)
  • Quality/Technical: 30
  • Price: 70
Conditions of participation1
  • Suitability

    Please refer to tender documents

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Taxi Services Framework” is a framework: the contest is a place on its panel, up to 9 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · At the end of the framework term the Board may retender for the service
First published
1 Jun 2023, 14:36 BST
Last source update
12 Sept 2023, 10:55 BST
Award evaluation window
3 Jul 2023 – …
Authority reference
NHSL89-23
FTS notice number
2023/S 000-026910
Classification (CPV)
Taxi services
Delivery area
Scotland (UKM8)
Official registry OCID
ocds-h6vhtk-03d301 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Please refer to tender documents

Publisher note: (SC Ref:744457)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
3 Jul 2023, 17:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
3 Jul 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

3 Jul 2023 → 12 Sept 2023 · 3 dates
  1. Bids opened
    3 Jul 2023, 12:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    3 Jul 2023, 17:00 BST
  3. Notice published
    12 Sept 2023, 10:55 BST

Notice history

2 events · 4 releases on Find a Tender · since 3 Jul 2023
  1. Deadline moved to 3 Jul 2023, 17:00 BST
    3 Jul 2023, 11:54 BST
    +0 days · was 3 Jul 2023, 12:00 BST
  2. Status changed to complete
    11 Sept 2023, 12:37 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.23 Jul 20233 Jul 2023+0 d
—Bid openingConditions for opening of tenders · IV.2.73 Jul 20233 Jul 2023+0 d

Change of time to 5pm deadline

Routine re-releases (4)
  • 2023-06: 1 release · 1 Jun 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 22 from SMEs · busiest of 2 lots
Contracts signed 4latest 11 Sept 2023

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £648,666, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • University Hospital Hairmyres and surrounding area

    Signed
    11 Sept 2023
    Value
    £489,480
    Status
    active

  • University Hospital Hairmyres and surrounding area

    Signed
    11 Sept 2023
    Value
    £489,480
    Status
    active

  • University Hospital Monklands and surrounding area

    Signed
    8 Sept 2023
    Value
    ceiling above
    Status
    active

  • University Hospital Monklands and surrounding area

    Signed
    8 Sept 2023
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · University Hospital Monklands and surrounding area2bids · 2 electronic · 2 from abroad2——
3 · University Hospital Hairmyres and surrounding area1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

NHS Lanarkshire

Contracting authorityNHS & healthcareBody governed by public lawHealth NHS Lanarkshire Headquarters, Kirklands, Fallside Road, Bothwell, Scotland, G71 8BBContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Hamilton Sheriff CourtReview body Hamilton

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria