Find a TenderAwarded
Published 26 May 2023, 14:03 BST

Official UK procurement notice

Taxi & Private Hire Driver Medicals

Official notice

Authority: The City of Edinburgh Council (Local council)

ServicesOpen procedureSME suitable
Published estimate£448,000exc. VAT · 1 value update
Submissions closed 18 Aug 2023awarded 31 Jan 2024
Awarded to YourGP Group Ltd

What is being bought

Published requirement description

The City of Edinburgh Council requires a medical provider to deliver medical advice to the Licensing Service regarding a person's fitness to drive a taxi or private hire vehicle.

  • Recurrence: If the full contract period is undertaken, this requirement shall likely be re-tendered in mid 2027

CPV: Health services · Services provided by medical personnel

The lotProcurement structure

single lot · no lot value published
Lot #1The City of Edinburgh Council (the Council) requires a medical provider to deliver…AwardedRenewal

The City of Edinburgh Council (the Council) requires a medical provider to deliver medical advice to the Licensing Service regarding a person's fitness to drive a taxi or private hire vehicle.

The medical provider will be required to examine all new license applicant's fitness to meet DVLA Group 2 standards in order to drive a taxi or private hire vehicle in accordance with Council regulations. In addition, any currently licensed drivers aged 60 will be re-examined every time they renew their license and any driver over the age of 65 will be re-examined annually.

There are a total of approximately 5208 licensed taxi and private hire drivers with the Council.

Delivery: Scotland
Extensions: The Council wishes to hold the option to extend for up to a further 12 months, undertaken at the sole discretion of the Council.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published award criteria (2)
  • Quality: 80
  • Price: 20
Conditions of participation3
  • Economic & financial standing

    Part IV: Selection criteria - B: Economic and financial standing – Question 4B.1 - Tenderers are required to have a minimum “general” annual turnover of 220,000 GBP for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

    Part IV: Selection criteria - B: Economic and financial standing – Question 4B.4 - Tenderers will be required provide the following information in response to 4B.4:

    • Current ratio for Current Year: 1.10
    • Current ratio for Prior Year: 1.10

    The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.10. Where a Tenderer’s current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

    Part IV: Selection criteria - B: Economic and financial standing – Question 4B.5 - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

    • a. Employers (Compulsory) Liability Insurance - 5m GBP
    • b. Public Liability Insurance - 10m GBP
    • c. Professional Indemnity - 5m GBP

    Whe…

  • Technical & professional ability

    Contract Specific Mandatory Criteria

    Part IV: Selection criteria - C: Technical and Professional Ability – Prompt Payment – Question 4C.4 - It is a mandatory requirement of this Framework that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled. Bidders should confirm that this condition will be met within the response to this question.

    Part IV: Selection criteria - C: Technical and Professional Ability – Living Wage Payment – Question 4C.4

    Tenderers are asked to confirm that they will pay staff that are involved in the delivery of the [framework agreement / contract, and/or any subsequent call off contract] (including any agency or sub-contractor staff) directly involved in the delivery of the [framework agreement / contract, and/or any subsequent call off contract]), at least the real Living Wage.

    Part IV: Selection criteria - C: Environmental Management Measures – Question 4C.7 – Bidders will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evide…

  • Technical & professional ability

    It is a mandatory requirement of this contract that the Taxi/Private hire driver medical examinations are conducted by a fully qualified Doctor that is registered and holds a licence to practice with the GMC.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · If the full contract period is undertaken, this requirement shall likely be re-tendered in mid 2027
First published
26 May 2023, 14:03 BST
Last source update
26 Feb 2024, 11:03 GMT
Award evaluation window
18 Aug 2023 – …
Authority reference
CT0935
FTS notice number
2024/S 000-006069
Classification (CPV)
Health servicesServices provided by medical personnel
Delivery area
Scotland (UKM75)
Official registry OCID
ocds-h6vhtk-03cfd8 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in

the Sheriff Court or the Court of Session. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided

proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to

issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30

days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise

bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the

contract was entered into.

Publisher note: It is a mandatory requirement of this Contract that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled. (SC Ref:754288)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
18 Aug 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
18 Aug 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

10 Jul 2023 → 26 Feb 2024 · 4 dates
  1. Next notice expected
    10 Jul 2023, 00:00 BST
  2. Submission deadline
    18 Aug 2023, 12:00 BST
  3. Bids opened
    18 Aug 2023, 12:00 BST
  4. Notice published
    26 Feb 2024, 11:03 GMT

Notice history

5 events · 3 releases on Find a Tender · since 19 Jul 2023
  1. Published value updated to £448,000
    19 Jul 2023, 14:57 BST
    was £450,000
  2. Status changed to active
    19 Jul 2023, 14:57 BST
  3. Procurement method changed
    19 Jul 2023, 14:57 BST
  4. Deadline published: 18 Aug 2023, 12:00 BST
    19 Jul 2023, 14:57 BST
  5. Status changed to complete
    26 Feb 2024, 11:03 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £780,4001 contract exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 31 Jan 2024
Awarded toValueDateStatus
YourGP Group LtdSME£780,400 †—Awarded

Contracts

  • Contract 006069-2024-CT0935-1 · YourGP Group LtdSME

    Signed
    31 Jan 2024
    Value
    £780,400
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

The City of Edinburgh Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Waverley Court, 4 East Market Street, Edinburgh, Scotland, EH8 8BGContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Sheriff CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice
  • YourGP Group LtdAwarded supplier Waterside House, 19 Hawthornbank Lane, Edinburgh, Scotland, EH4 3BHContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.