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Published 23 Sept 2024, 14:27 BST

Official UK procurement notice

Targeted Short Break Activities for Children with Disabilities - Open Framework

Official notice

Authority: Cumberland Council (Local council)

Framework agreement5 lotsServicesOpen procedureMax 5 lots per supplier
Sectors: Health & Social Care (85) Delivery: North West (UKD1)
Framework ceiling (notional)£392,044total for 5 lots · framework ceiling, not attributable revenue
Submissions closed 7 Oct 2024awarded 7 Nov 2024
Lots 5max 5 won per supplier
Framework period 1 yr 4 moends 31 May 2026 · extension options published · starts 1 Feb 2025

What is being bought5 lots · detail below

Published requirement description

Cumberland council has awarded 4 providers on to the Targeted Short Break Activities for Children with Disabilities.

The objective of the Targeted Short Break Activities service is to provide families of children and young people with SEND with a short break from each other. This is to give families a break from their caring responsibilities and the child or young person an opportunity to take part in a fun activity.

It is the expectation that all Activities will take place in a location within Cumberland. For Activities that include day trips to outside of Cumberland, these should start from a location in Cumberland.

CPV: Health and social work services

How this framework works

From the published notice
Bids received
5 bids received · 4 suppliers appointed
Framework period
1 yr 4 mo from 1 Feb 2025, Does not exceed 4 years

Lots and requirements (5)Procurement structure

5 lots · no lot values published · win at most 5 of them · same evaluation weights on every lot
Lot #1Weekend ActivitiesCancelledRenewal 1 yr 4 mo

Lot 1: Weekend Activities

Half or full-day activities (such as sports, crafts, games, cooking, etc.) or trips that take place on a weekend. These can either be a one-off or regular weekend activities.

Contract period: 1 Feb 2025 – 31 May 2026 (1 yr 4 mo)
Delivery: North West
Extensions: The Council proposes to enter in to the Framework Agreement for an initial period of 16 months with the successful providers. There is ONE optional extension available of up to 12 months. The maximum length of the Framework Agreement, including the optional extension is 28 months. This optional extension is at the complete discretion of the Council. The end date of 31st May 2027 includes the one optional extension. If this extension is not used, the Framework will end on 31st May 2026.Variant bids: not allowed
85000000 Health and social work services
Lot #2School Holiday ActivitiesCancelledRenewal 1 yr 4 mo

Lot 2: School Holiday Activities

Half or full-day activities to run during the school holidays which may include one off day trips, adventure activities or sports sessions or regular holiday clubs.

Contract period: 1 Feb 2025 – 31 May 2026 (1 yr 4 mo)
Delivery: North West
Extensions: The Council proposes to enter in to the Framework Agreement for an initial period of 16 months with the successful providers. There is ONE optional extension available of up to 12 months. The maximum length of the Framework Agreement, including the optional extension is 28 months. This optional extension is at the complete discretion of the Council. The end date of 31st May 2027 includes the one optional extension. If this extension is not used, the Framework will end on 31st May 2026.Variant bids: not allowed
85000000 Health and social work services
Lot #3School Holiday Activities in Cumberland Special SchoolsCancelledRenewal 1 yr 4 mo

Lot 3: School Holiday Activities in Cumberland Special Schools

Half or full-day activities to run during the school holidays which are organised by and take place in, one of the Cumberland Special Schools.

There is an expectation that all eligible children are able to register for activities taking place at Cumberland Special Schools. However, there is an understanding that the majority of children and young people attending these schools may have higher-level needs and that activities and staffing will reflect this.

Contract period: 1 Feb 2025 – 31 May 2026 (1 yr 4 mo)
Delivery: North West
Extensions: The Council proposes to enter in to the Framework Agreement for an initial period of 16 months with the successful providers. There is ONE optional extension available of up to 12 months. The maximum length of the Framework Agreement, including the optional extension is 28 months. This optional extension is at the complete discretion of the Council. The end date of 31st May 2027 includes the one optional extension. If this extension is not used, the Framework will end on 31st May 2026.Variant bids: not allowed
85000000 Health and social work services
Lot #4Activities based on Specific NeedsCancelledRenewal 1 yr 4 mo

Lot 4: Activities based on Specific Needs

Half or full-day activities designed for children and young people with specific needs. For example, this could be a sensory experience for children with autism, or an adventure activity for older teenagers.

Contract period: 1 Feb 2025 – 31 May 2026 (1 yr 4 mo)
Delivery: North West
Extensions: The Council proposes to enter in to the Framework Agreement for an initial period of 16 months with the successful providers. There is ONE optional extension available of up to 12 months. The maximum length of the Framework Agreement, including the optional extension is 28 months. This optional extension is at the complete discretion of the Council. The end date of 31st May 2027 includes the one optional extension. If this extension is not used, the Framework will end on 31st May 2026.Variant bids: not allowed
85000000 Health and social work services
Lot #5InnovationCancelledRenewal 1 yr 4 mo

Lot 5: Innovation

Any innovative or original activities that would not come under any of the other Lots, but which would meet an identified need of children and young people with disabilities in Cumberland.

Contract period: 1 Feb 2025 – 31 May 2026 (1 yr 4 mo)
Delivery: North West
Extensions: The Council proposes to enter in to the Framework Agreement for an initial period of 16 months with the successful providers. There is ONE optional extension available of up to 12 months. The maximum length of the Framework Agreement, including the optional extension is 28 months. This optional extension is at the complete discretion of the Council. The end date of 31st May 2027 includes the one optional extension. If this extension is not used, the Framework will end on 31st May 2026.Variant bids: not allowed
85000000 Health and social work services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 100%
Published award criteria (2)
  • Quality: 100
  • Price: 0
What this means for your bid
  • “Targeted Short Break Activities for Children with Disabilities - Open…” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
23 Sept 2024, 14:27 BST
Last source update
18 Dec 2024, 11:29 GMT
Award evaluation window
7 Oct 2024 – …
Authority reference
DN744341
FTS notice number
2024/S 000-040737
Classification (CPV)
Health and social work services
Delivery area
North West (UKD1)
Official registry OCID
ocds-h6vhtk-049cf7 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
7 Oct 2024, 11:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
7 Oct 2024, 11:00 BST
Detailed submission instructions & authority contactsFrom official release

www.the-chest.org.uk ↗

Timeline

7 Oct 2024 → 1 Feb 2025 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    7 Oct 2024, 11:00 BST
  2. Bids opened
    7 Oct 2024, 11:00 BST
  3. Notice published
    18 Dec 2024, 11:29 GMT
  4. Contract starts
    1 Feb 2025

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    18 Dec 2024, 11:29 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 5
Contracts signed 4latest 7 Nov 2024

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £241,217, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 040737-2024-1

    Signed
    7 Nov 2024
    Value
    ceiling above
    Status
    active

  • Contract 040737-2024-2

    Signed
    7 Nov 2024
    Value
    £214,217
    Status
    active

  • Contract 040737-2024-3

    Signed
    7 Nov 2024
    Value
    ceiling above
    Status
    active

  • Contract 040737-2024-4

    Signed
    7 Nov 2024
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic———

Contracting authority & participating public bodies

Cumberland Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Cumbria House, 107 - 117 Botchergate, Carlisle, North West, CA1 1RDContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • His Majesty's Court ServiceReview body London

Framework contractors & participating bidders

4 commercial parties on the notice
  • Carlisle MencapFramework contractor Unit J3, Kingmoor Park North,, Carlisle, Cumbria, North West, CA6 4SN
  • People FirstFramework contractor Milbourne Street,, Carlisle, Cumbria, North West, CA2 5XB
  • Sport WorksFramework contractor Royal Quays Business Centre, North Shields, Tyne and Wear,, North West, NE29 6DE
  • West HouseFramework contractor 26 Stanley Street, Workington, Cumbria, North West, CA14 2JD

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.