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Published 17 Aug 2021, 22:45 BST

Official UK procurement notice

T302 (2021) Vegetation Patrolling Services

Official notice

Authority: Northern Ireland Electricity Networks Limited (Public body)

Framework agreementServicesNegotiated procedure with prior call for competition
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Northern Ireland (UKN)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Awarded 9 Aug 2021

What is being bought

Published requirement description

The contracting entity intends to establish framework arrangements under which it shall appoint up to fifteen (15) economic operators to enter into separate framework agreements for the provision of vegetation patrolling services. Each framework agreement will be for a period of five (5) years with an option, exercisable entirely at the discretion of the contracting entity and subject to the terms of the framework agreement, to extend by a further optional period of up to three (3) years, with a total potential duration of eight (8) years.

The contracting entity estimates that the total spend under the framework agreements could be up to GBP 6 530 000.

Further appointments may be made from the reserve list as detailed within the tender documents.

CPV: Forestry services · Services incidental to forestry · Tree-maintenance services

The lotProcurement structure

single lot · no lot value published
Lot #1The vegetation patrolling services include those activities outlined below and…Awarded

The vegetation patrolling services include those activities outlined below and detailed further within the tender documents:

  1. assessment of vegetation encroachment upon NIE Networks’ equipment, over all voltages in accordance with the specification;
  2. recording of vegetation patrolling information in an electronic format as defined by NIE Networks;
  3. sourcing, recording and reporting of landowner permissions for tree cutting works;
  4. reporting of any observed overhead line network defects and/or hazardous situations in accordance with NIE Networks Policies and Procedures;
  5. responding as instructed by NIE Networks to internally and externally reported defects and/or hazardous situations;
  6. close liaison with NIE Networks’ customers which will include recording and reporting of queries and any potential issues raised by customers in respect of the provision of the contract service and subsequent tree cutting services;
  7. the contract service will be provided strictly in accordance with NIE Safety Rules (Electrical and Mechanical) and associated policies, procedures and specification requirements as outlined in the contract documents;
  8. effective liaison with NIE Networks’ staff in respect of processing of vegetation patrolling information;
  9. services will be carried out by suitably trained and competent persons.

It is intended that the contracting entity will enter into up to fifteen (15) framework agreements with economic operators (in the form attached at Appendix M of the tender documents) with call-off contracts allocated on a direct award basis, as set out in the call-off procedure (in Appendix C of the tender documents).

Further appointments may be made from the reserve list as detailed within the tender documents.

Delivery: Northern Ireland · Northern Ireland
Extensions: Each framework agreement will be for a period of five (5) years with an option, exercisable entirely at the discretion of the contracting entity and subject to the terms of the framework agreement, to extend by a further optional period of up to three (3) years, with a total potential duration of eight (8) years.
77200000 Forestry services77230000 Services incidental to forestry

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Quality: 30%
  • Commercial: 70%
Published award criteria (2)
  • Quality: 30%
  • Commercial: 70%
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “T302 (2021) Vegetation Patrolling Services” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
17 Aug 2021, 22:45 BST
Last source update
17 Aug 2021, 22:45 BST
Authority reference
T302 (2021)
FTS notice number
2021/S 000-020157
Classification (CPV)
Forestry servicesServices incidental to forestryTree-maintenance services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-02d62c Find a Tender

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 13admitted to the panel · see the list ↓
Contracts signed 1latest 9 Aug 2021

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 020157-2021-T302 (2021) Vegetation Patrolling Services-1

    Signed
    9 Aug 2021
    Value
    —
    Status
    active

Contracting authority & participating public bodies

Northern Ireland Electricity Networks Ltd

Contracting authorityPublic bodyElectricity 120 Malone Road,, Belfast,, Northern Ireland, BT9 5HTContact email

Dispute resolution & review bodies

  • High Court of Justice in Northern IrelandMediation body Belfast

Framework contractors & participating bidders

13 commercial parties on the notice
  • Andrew CarolanFramework contractor 4 Cloughmore Terrace, Warrenpoint, Northern Ireland, BT3 43HP
  • Colin McQuillanFramework contractor 190 Drumagarner Road, Coleraine, Northern Ireland, BT51 5TW
  • Dessie RobbFramework contractor 39 Brigadie Avenue, Ballymena, Northern Ireland, BT43 7ER
  • Gerard KeaveneyFramework contractor 8 Mulreany Terrace, Stranorlar, IE, F93K2P5
  • John CunninghamFramework contractor 5 Old Movilla Road, Newtownards, Northern Ireland, BT23 8HH
  • Lee FergusonFramework contractor 9 Waverly Drive, Newtownabbey, Northern Ireland, BT36 6RX
  • Michael HolgateFramework contractor 13 Parker Avenue, Castledawson, Northern Ireland, BT45 8AR
  • Neal MarcusFramework contractor 57 Glenhugh Road, Ballymena, Northern Ireland, BT42 1JD
  • Richard BoylanFramework contractor 107 Millwood Road, Lisbellaw, Northern Ireland, BT94 5HQ
  • Robert McClenaghanFramework contractor 5 East Road, Limavady, Northern Ireland, BT49 0NW
Show 3 more suppliers
  • Ryan YoungFramework contractor 27A Curryfree Road, Londonderry, Northern Ireland, BT47 3UH
  • Sean Mc LaughlinFramework contractor 18 Drumnaforbe Heights, Drumquin, Northern Ireland, BT784NS
  • Stephen McAreeFramework contractor 21 Cranfield Grange, Kircubbin, Northern Ireland, BT22 1GR

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.