Official UK procurement notice
T2647 - Facilities management service at the Mary Peters Track
Authority: Belfast City Council (Local council)
What is being bought
Published requirement descriptionThis Contract is for the provision of a comprehensive Facilities Management Service at the Mary Peters Track, a premier athletics venue operated by Belfast City Council. The Contractor shall be responsible for the day-to-day operation, maintenance, and presentation of the site, ensuring it remains safe, clean, accessible, and fit for purpose for all users, including athletes, clubs, event organisers, schools, community groups, volunteers, and members of the public.
The Service includes, but is not limited to:
Opening and closing of the facility in line with agreed operating hours and event schedules;
Coordination and support for athletics training, competitions, community events, and elite athlete use;
Routine and reactive maintenance of the track pavilion and lighting in line with critical compliance and maintenance schedule (see Annex 2) and associated infrastructure;
Management of bookings and income reconciliation;
Provision of suitably trained and uniformed staff to deliver the Service to a high standard;
Implementation of health and safety measures, including emergency procedures and fire safety;
Delivery of social value commitments in line with Council priorities and the Procurement Act 2023;
Promotion and marketing of the facility to increase usage, attract events, and engage under-represented groups;
Support for the development and delivery of coaching, volunteering, and athlete development programmes;
Collaboration with Belfast City Council, Athletics NI, and other stakeholders to ensure inclusive programming and continuous improvement.
- The authority expects to re-tender this requirement around 31 Mar 2031, 23:59 BST.
CPV: Facilities management services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£800,000
- Economic & financial standing
Public liability insurance
Employers liability insurance
Financial Standing Assessment
- Technical & professional ability
Company Experience
Health and Safety Management Systems
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 55%
- Cost: 30%
- Social Value: 15%
Published award criteria (3)
- Quality
- Social Value
- Cost
- Economic & financial standing
Public liability insurance
Employers liability insurance
Financial Standing Assessment
- Technical & professional ability
Company Experience
Health and Safety Management Systems
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 31 Mar 2031
- First published
- 21 Jul 2025, 10:44 BST
- Last source update
- 26 Nov 2025, 17:09 GMT
- Award evaluation window
- Submission end – 31 Jan 2026
- Authority reference
T2647- FTS notice number
2025/S 000-077434- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0562b0Find a Tender
How it was run
Official notice- Submission deadline
- 7 Jan 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
21 Jul 2025 → 1 Apr 2026 · 7 dates- Planning notice published21 Jul 2025, 10:44 BST
- Market engagement31 Jul 2025, 23:59 BST
The purpose of this pre-market engagement (PME) exercise is to help Belfast City Council ‘the Council’ better understand the levels of competition within the marketplace to provide a facilities management service at the Mary Peters Track.
Suppliers are asked to express their interest on or before 5:00pm on Friday, 7th August 2025.
To express interest, please email [email protected], informing the Council of your intention to participate in this exercise.
Once expressions of interest have been received the Council will contact relevant parties to discuss next steps. This may include completion of a questionnaire, meetings and/ or presentations.
If you have any questions about this requirement, please send them to [email protected]. We will endeavour to respond as quickly as possible.
All information returned as part of this PME exercise will assist in the development of the specification, evaluation criteria, pricing structure, and contract award options to ensure this tender opportunity delivers a high quality service to the Council.
The Council reserves the right to contact any or all organisations who responds to this PME engagement to further discuss the next steps to follow. The Council cannot guarantee that all organisations will be contacted who submit interest.
The intention would then be to advertise the tender opportunity to the market. The Council uses eSourcing NI as its etendering platform. If you are not yet registered with eSourcing NI we would suggest you do so without delay.
Whilst the Council will endevour to keep any respondents to this PME exercise informed on developments of the tender process, the Council cannot guarantee this. Organisations are advised to register with eSourcing NI in order to see any advertised tender opportunties as well as regularly checking the Council’s website for opportunities.
The Council reserves the right to discontinue any discussions or tender procedures at any time and are not liable for any costs incurred by suppliers associated with participating in this PME exercise.
- Next notice expected361 days ago1 Nov 2025, 23:59 GMT
- Tender notice published336 days ago26 Nov 2025, 17:09 GMT
- Submission deadline294 days ago7 Jan 2026, 12:00 GMT
- Award decision expected by270 days ago31 Jan 2026, 23:59 GMT
- Contract starts211 days ago1 Apr 2026, 00:00 BST
Notice history
5 events · 2 releases on Find a Tender · since 21 Jul 2025- Preliminary market engagement notice published21 Jul 2025, 10:44 BSTUK2
- Tender notice published26 Nov 2025, 17:09 GMTUK4
- Status changed to active26 Nov 2025, 17:09 GMT
- Procurement method changed26 Nov 2025, 17:09 GMT
- Deadline published: 7 Jan 2026, 12:00 GMT26 Nov 2025, 17:09 GMT
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender