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Find a TenderAwardedContract details notice
Published 25 Apr 2025, 09:57 BST

Official UK procurement notice

T2618 Supply and Delivery of Topdressing, Sand, and Soil for Parks (Belfast City Council)

Official notice

Authority: Belfast City Council (Local council)

3 lotsGoodsOpen procedureAbove thresholdSME suitable
Sectors: Mining, basic metals and related products (14) Delivery: Northern Ireland (UKN06)
Published estimate£375,000total for 3 lots · £450,000 inc. VAT
Submissions closed 27 May 2025awarded 2 Jul 2025
Awarded to Haffey Sportsground Limited +2 more3 awards
Contract term 1 yrends 30 Jun 2026 · up to 30 Jun 2028 with extensions · starts 1 Jul 2025

What is being bought3 lots · detail below

Published requirement description

Supply, delivery and application (as required) of top-dressing sand, bowling green top dressing sand, topsoil, screened topsoil and sand/soil mix to various locations within Belfast City Council. The requirement was broken down into three lots:

Lot 1 – Supply, delivery and application of top-dressing sand/ supply and delivery (only) of top-dressing sand.

Lot 2 – Supply and delivery of bagged bowling green sand.

Lot 3 – Supply and delivery of topsoil, screened topsoil and sand/soil mix.

  • The authority expects to re-tender this requirement around 25 Apr 2028, 23:59 BST.
  • No preliminary market engagement: No PME required - simple product required, which is readily available in the marketplace.

CPV: Gravel, sand, crushed stone and aggregates · Sand · Sand and clay · Soil · Topsoil

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£375,000 together) · same conditions of participation on every lot · same evaluation weights on every lot
Lot #1Supply, delivery and application of top-dressing sandAwardedRenewal 1 yrSMEPublished value£243,750

Supply, delivery and application of top-dressing sand/ supply and delivery (only) of top-dressing sand to various locations within Belfast City Council (see tender documents for estimated quantities).

Contract period: 1 Jul 2025 – 30 Jun 2026 (1 yr) · up to 30 Jun 2028 with extensionsValue: £243,750 exc. VAT · £292,500 inc. VAT
Delivery: Northern IrelandEligibility: SME eligible
Extensions: The contract may be renewed/extended for up to a further two periods of twelve months
14200000 Sand and clay14210000 Gravel, sand, crushed stone and aggregates14211000 Sand
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See tender documents.

  • Technical & professional ability

    See tender documents.

Lot #2Supply and delivery of bagged bowling green sandAwardedRenewal 1 yrSMEPublished value£37,500

Supply and delivery of bagged bowling green sand to various locations within Belfast City Council (see tender documents for estimated quantities).

Contract period: 1 Jul 2025 – 30 Jun 2026 (1 yr) · up to 30 Jun 2028 with extensionsValue: £37,500 exc. VAT · £45,000 inc. VAT
Delivery: Northern IrelandEligibility: SME eligible
Extensions: The contract may be renewed/extended for up to a further two periods of twelve months
14200000 Sand and clay14210000 Gravel, sand, crushed stone and aggregates14211000 Sand
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See tender documents.

  • Technical & professional ability

    See tender documents.

Lot #3Supply and delivery of topsoil, screened topsoil and sand/soil mixAwardedRenewal 1 yrSMEPublished value£93,750

Supply and delivery of topsoil, screened topsoil, and sand/soil mix to various locations within Belfast City Council (see tender documents for estimated annual quantities).

Contract period: 1 Jul 2025 – 30 Jun 2026 (1 yr) · up to 30 Jun 2028 with extensionsValue: £93,750 exc. VAT · £112,500 inc. VAT
Delivery: Northern IrelandEligibility: SME eligible
Extensions: The contract may be renewed/extended for up to a further two periods of twelve months
14212400 Soil14212410 Topsoil
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See tender documents.

  • Technical & professional ability

    See tender documents.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 30%Price: 60%Social value: 10%
Published sub-criteria (3)
  • Work Planning, Resourcing and Contingency: 30%
  • Price: 60%
  • Social Value: 10%
Published award criteria (3)
  • Work Planning, Resourcing and Contingency
  • Social Value
  • Price
Conditions of participation · identical on every lot2
  • Economic & financial standing

    See tender documents.

  • Technical & professional ability

    See tender documents.

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 25 Apr 2028
First published
25 Apr 2025, 09:57 BST
Last source update
23 Jul 2025, 11:04 BST
Award evaluation window
Submission end – 16 Jun 2025
Authority reference
T2618
FTS notice number
2025/S 000-016926
Latest notice
Contract details notice (UK7)
Classification (CPV)
Gravel, sand, crushed stone and aggregatesSandSand and claySoilTopsoil
Delivery area
Northern Ireland (UKN06)
Official registry OCID
ocds-h6vhtk-05075b Find a Tender

How it was run

Official notice
Submission deadline
27 May 2025, 12:00 BST
Clarification deadline
20 May 2025, 12:00 BST
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.e-sourcingni.bravosolution.co.uk ↗

Timeline

25 Apr 2025 → 23 Jul 2025 · 8 dates
  1. Tender notice published
    25 Apr 2025, 09:57 BST
  2. Clarification questions by
    20 May 2025, 12:00 BST
  3. Submission deadline
    27 May 2025, 12:00 BST
  4. Award decision expected by
    16 Jun 2025, 23:59 BST
  5. Contract starts
    1 Jul 2025, 00:00 BST
  6. Assessment summaries sent
    3 Jul 2025, 00:00 BST
  7. Standstill ends
    15 Jul 2025, 23:59 BST
  8. Latest notice published
    23 Jul 2025, 11:04 BST

Notice history

5 events · 3 releases on Find a Tender · since 25 Apr 2025
  1. Tender notice published
    25 Apr 2025, 09:57 BST
    UK4
  2. Contract award notice published
    3 Jul 2025, 09:40 BST
    UK6
  3. Status changed to complete
    3 Jul 2025, 09:40 BST
  4. Contract signature expected
    18 Jul 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    23 Jul 2025, 11:04 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value (inc. VAT) £450,0003 awards inc. VAT; no net value published
Bids received 55 from SMEs
Contracts signed 3latest 18 Jul 2025
Awarded toValueDateStatus
Lot 1 · Supply, delivery and application of top-dressing sand1 award
Haffey Sportsground LimitedLot 1 Supply, delivery and application of top-dressing sand/ supply and delivery (only) of top-dressing sand1 Aug 2025 – 31 Jul 2026 · up to 31 Jul 2028Extensions: The contract may be renewed/extended for up to a further two periods of twelve months£292,500 inc. VAT2 Jul 2025Awarded
Lot 2 · Supply and delivery of bagged bowling green sand1 award
Clive Richardson Ltd1 Aug 2025 – 31 Jul 2026 · up to 31 Jul 2028Extensions: The contract may be renewed/extended for up to a further two periods of twelve months£45,000 inc. VAT2 Jul 2025Awarded
Lot 3 · Supply and delivery of topsoil, screened topsoil and sand/soil mix1 award
RECON WASTE MANAGEMENT LTDSME1 Aug 2025 – 31 Jul 2026 · up to 31 Jul 2028Extensions: The contract may be renewed/extended for up to a further two periods of twelve months£112,500 inc. VAT2 Jul 2025Awarded

Contracts

  • Lot 1. Supply, delivery and application of top-dressing sand · Haffey Sportsground Limited

    Signed
    18 Jul 2025
    Value
    £292,500 inc. VAT
    Period
    1 Aug 2025 – 31 Jul 2026 · up to 31 Jul 2028 with extensions
    Status
    active
    Extensions
    The contract may be renewed/extended for up to a further two periods of twelve months

    No agreed KPIs: This contract is for a simple non-urgent requirement with no supply constraints in terms of deliveries and volumes.

  • Lot 2. Supply and delivery of bagged bowling green sand · Clive Richardson Ltd

    Signed
    18 Jul 2025
    Value
    £45,000 inc. VAT
    Period
    1 Aug 2025 – 31 Jul 2026 · up to 31 Jul 2028 with extensions
    Status
    active
    Extensions
    The contract may be renewed/extended for up to a further two periods of twelve months

    No agreed KPIs: This contract is for a simple non-urgent requirement with no supply constraints in terms of deliveries and volumes.

  • Lot 3. Supply and delivery of topsoil, screened topsoil and sand/soil mix · RECON WASTE MANAGEMENT LTDSME

    Signed
    18 Jul 2025
    Value
    £112,500 inc. VAT
    Period
    1 Aug 2025 – 31 Jul 2026 · up to 31 Jul 2028 with extensions
    Status
    active
    Extensions
    The contract may be renewed/extended for up to a further two periods of twelve months

    No agreed KPIs: This contract is for a simple non-urgent requirement with no supply constraints in terms of deliveries and volumes.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Supply, delivery and application of top-dressing sand2final-stage tenders20—
2 · Supply and delivery of bagged bowling green sand1final-stage tenders10—
3 · Supply and delivery of topsoil, screened topsoil and sand/soil mix2final-stage tenders20—

Contracting authority & participating public bodies

Belfast City Council

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-PPON: PQXY-5321-CGZM 9-21 Adelaide Street, Belfast, Northern Ireland, BT2 8DJContact email

Bidders & participating suppliers

3 commercial parties on the notice
  • Clive Richardson LimitedAwarded supplierGB-PPON: PGWL-8665-CZCT 54 Derrycoose Road, Portadown, Northern Ireland, BT62 1LYContact email
  • Haffey Sportsground LimitedAwarded supplierGB-PPON: PTBZ-3195-MRYN 47 Derrycarne Road, Craigavon, Northern Ireland, BT62 1PTContact email
  • Recon Waste Management LimitedAwarded supplierGB-PPON: PLGB-4627-ZVJJ 9 Derrinraw Road, Portadown, Northern Ireland, BT62 1UXContact email

Official documents & specifications (7)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender