T2606 Provision of Licensing, Maintenance and Support for a Case Management System

{
  "id": "006699-2025",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "2",
        "value": 1,
        "measure": "bids",
        "relatedLot": "1"
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  },
  "date": "2025-02-21T12:38:57Z",
  "ocid": "ocds-h6vhtk-04e664",
  "buyer": {
    "id": "GB-FTS-21397",
    "name": "Belfast City Council"
  },
  "awards": [
    {
      "id": "006699-2025-1-1",
      "title": "T2606 Provision of Licensing, Maintenance and Support for a Case Management System",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-84943",
          "name": "Civica UK Limited"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "T2606",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "Licensing, maintenance and support for the existing case management system for Belfast City Council.",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
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          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Belfast, County Antrim, Northern Ireland."
        },
        "deliveryAddresses": [
          {
            "region": "UKN06"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72230000",
            "scheme": "CPV",
            "description": "Custom software development services"
          }
        ]
      }
    ],
    "title": "T2606 Provision of Licensing, Maintenance and Support for a Case Management System",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Notice of award of a tender for the licensing, maintenance and support for the existing case management system for Belfast City Council.",
    "classification": {
      "id": "72610000",
      "scheme": "CPV",
      "description": "Computer support services"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "This notice is issued in accordance with Reg 32(2)(b) of the Public Contract Regulations to explain the use of the negotiated procedure without prior publication in this instance.  The licensing, maintenance and support of an existing case management system for Belfast City Council has been awarded to Civica UK Limited to guarantee continued licensing, maintenance and support of the existing system. The existing case management system is software owned by Civica UK Limited, Civica are the sole company who can license, maintain and support the case management system.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_TECHNICAL",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-21397",
      "name": "Belfast City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKN06",
        "locality": "Belfast",
        "postalCode": "BT2 8DJ",
        "countryName": "United Kingdom",
        "streetAddress": "9-21 Adelaide Street"
      },
      "details": {
        "url": "http://www.belfastcity.gov.uk",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Belfast City Council"
      },
      "contactPoint": {
        "email": "cps@belfastcity.gov.uk"
      }
    },
    {
      "id": "GB-FTS-84943",
      "name": "Civica UK Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKI",
        "locality": "London",
        "postalCode": "SE1 9LQ",
        "countryName": "United Kingdom",
        "streetAddress": "8th Floor, Southbank Central, 30 Stamford Street"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "Civica UK Limited"
      }
    },
    {
      "id": "GB-FTS-5454",
      "name": "Royal Courts of Justice",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Belfast",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Royal Courts of Justice"
      }
    },
    {
      "id": "GB-FTS-3359",
      "name": "Royal Courts of Justice",
      "roles": [
        "mediationBody"
      ],
      "address": {
        "locality": "Belfast",
        "countryName": "United Kingdom",
        "streetAddress": "Chichester Street"
      },
      "identifier": {
        "legalName": "Royal Courts of Justice"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "006699-2025-1-1",
      "title": "T2606 Provision of Licensing, Maintenance and Support for a Case Management System",
      "value": {
        "amount": 199000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "006699-2025-1-1",
      "dateSigned": "2025-02-21T00:00:00Z"
    }
  ],
  "description": "This notice is issued in accordance with Reg 32(2)(b) of the Public Contract Regulations to explain the use of the negotiated procedure without prior publication in this instance.  The licensing, maintenance and support of an existing case management system for Belfast City Council has been awarded to Civica UK Limited to guarantee continued licensing, maintenance and support of the existing system. The existing case management system is software owned by Civica UK Limited, Civica are the sole company who can license, maintain and support the case management system.",
  "initiationType": "tender"
}