Find a TenderAwardedContract details notice

Published 9 Jul 2025, 11:39 BST

Official UK procurement notice

T25-096BUS Event Crowd Management 2025-28

Official notice

Authority: Derry City and Strabane District Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Business Services & Consultancy (79) Delivery: Northern Ireland (UKN0A)

Published estimate£360,000≈ £144k / year · £432,000 inc. VAT16.7% below published estimate

Submissions closed 8 Aug 2025awarded 5 Sept 2025

Awarded to OGMA SAFETY LTD

Contract term 2 yrs 6 moends 31 Mar 2028 · up to 31 Oct 2028 with extensions · starts 15 Oct 2025

What is being bought

Published requirement description

Derry City and Strabane District Council (DCSDC) wish to invite written tenders from suitably experienced organisations for the provision of Security and Crowd Management for Festival and Events within the Council area from 1 October 2025 to 31 March 2028. DCSDC has established an annual public outdoor events programme which includes a number of major events throughout the year. Your submission must be submitted via etendersNI, via this CFT. No other method of submissions will be accepted. Please refer to the CfT documents for further detail.

CPV: Patrol services · Security services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrs 6 moSMEVCSEPublished value£360,000

Contract period: 15 Oct 2025 – 31 Mar 2028 (2 yrs 6 mo) · up to 31 Oct 2028 with extensionsValue: £360,000 exc. VAT · £432,000 inc. VAT

Delivery: Northern IrelandEligibility: SME eligibleVCSE eligible

Extensions: possible 7mth extension to take contract to 3yrs

79710000 Security services 79715000 Patrol services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
Refer to CfT documents for further detail.
Technical & professional ability
Refer to CfT documents for further detail.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 40%Social value: 10%

Published sub-criteria (3)

Quality: 50%
Cost: 40%
Social Value: 10%

Published award criteria (3)

Quality
Social Value
Cost

Conditions of participation2

Economic & financial standing
Refer to CfT documents for further detail.
Technical & professional ability
Refer to CfT documents for further detail.

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 9 Jul 2025, 11:39 BST
Last source update: 21 Oct 2025, 09:30 BST
Award evaluation window: Submission end – 1 Oct 2025
Authority reference: T25-096BUS Event Crowd Management 2025-28
FTS notice number: 2025/S 000-038527
Latest notice: Contract details notice (UK7)
Classification (CPV): Patrol servicesSecurity services
Delivery area: Northern Ireland (UKN0A)
Official registry OCID: ocds-h6vhtk-055bd7 Find a Tender

How it was run

Official notice

Submission deadline: 8 Aug 2025, 12:00 BST
Clarification deadline: 25 Jul 2025, 12:00 BST
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

www.etendersni.gov.uk ↗

Timeline

9 Jul 2025 → 21 Oct 2025 · 8 dates

Tender notice published
9 Jul 2025, 11:39 BST
Clarification questions by
25 Jul 2025, 12:00 BST
Submission deadline
8 Aug 2025, 12:00 BST
Assessment summaries sent
9 Sept 2025, 00:00 BST
Standstill ends393 days ago
18 Sept 2025, 23:59 BST
Award decision expected by380 days ago
1 Oct 2025, 23:59 BST
Contract starts367 days ago
15 Oct 2025, 00:00 BST
Latest notice published361 days ago
21 Oct 2025, 09:30 BST

Notice history

5 events · 3 releases on Find a Tender · since 9 Jul 2025

Tender notice published
9 Jul 2025, 11:39 BST
UK4
Contract award notice published
9 Sept 2025, 16:11 BST
UK6
Status changed to complete
9 Sept 2025, 16:11 BST
Contract signature expected
1 Oct 2025, 23:59 BST
scheduled
Contract details notice published
21 Oct 2025, 09:30 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £300,0001 award exc. VAT

Bids received 11 from SMEs

Contracts signed 1latest 26 Sept 2025

Awarded to	Value	Date	Status
OGMA SAFETY LTDSME +1 morejoint awardT25-096BUS15 Oct 2025 – 31 Mar 2028 · up to 31 Oct 2028Extensions: possible 7mth extension to take contract to 3yrs	£300,000	5 Sept 2025	Awarded

Contracts

T25-096BUS · OGMA SAFETY LTDSME +1 more
Signed
26 Sept 2025
Value
£300,000
Period
7 Oct 2025 – 31 Mar 2028 · up to 31 Oct 2028 with extensions
Status
active
Extensions
Possible 7 months extension to cover a three year contract.
No agreed KPIs: Contract is under £5 million

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders	1	0	—

Contracting authority & participating public bodies

Derry City and Strabane District Council

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-PPON: PGJQ-8275-HLMG 98 Strand Road, Derry, Northern Ireland, BT48 7NNContact email, phone

Bidders & participating suppliers

2 commercial parties on the notice

OGMA SAFETY LTDAwarded supplierGB-COH: NI637756GB-PPON: PVPW-3929-YTJV Unit 1, Iona Business Park, Derry City, Northern Ireland, BT48 0GJContact email
Ogma SafetyAwarded supplierGB-PPON: PVPW-3929-YTJV Unit 1, Iona Business Park,, Derry, Northern Ireland, BT48 9LHContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender21 Oct 2025, 09:30 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender9 Sept 2025, 16:11 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender9 Jul 2025, 11:39 BST