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Published 29 Aug 2023, 15:26 BST

Official UK procurement notice

T2463(a) Provision of Coach Hire Services with Driver

Official notice

Authority: Belfast City Council (Local council)·Consortium: 3 public authorities

Framework agreement13 lotsServicesOpen procedureSME suitable
Sectors: Transport & Passenger Services (60) Delivery: Northern Ireland (UKN06)
Framework ceiling (notional)£500,000total for 13 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 21 Oct 2024awarded 26 Mar 2025
Lots 13see the lot list below

What is being bought13 lots · detail below

Published requirement description

The hire of coach/minibus service with driver shall be used by Council Departments, to facilitate transportation throughout the year for various annual events and ad hoc journeys with seasonal activities such as Summer Schemes being the busiest and concentrated time when transportation will be required.

CPV: Hire of buses and coaches with driver · Hire of passenger transport vehicles with driver

How this framework works

From the published notice
Places
up to 4 suppliers · 3 bids received (0.8 per place) · 2 appointed

Lots and requirements (13)Procurement structure

13 lots · no lot values published · same evaluation weights on every lot
Lot #1Planned
Delivery: Northern Ireland
60172000 Hire of buses and coaches with driver
Lot #2Provision on a hire basis of minibuses and various size coaches (with driver) for the…Renewal

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient, responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council’s annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated events.

Delivery: Northern Ireland
Extensions: The Council reserves the right to extend/renew the Framework up to a further two yearsVariant bids: not allowed
60170000 Hire of passenger transport vehicles with driver
Lot #3Provision on a hire basis of minibuses and various size coaches (with driver) for the…Awarded

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient,responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council’s annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated events.

Delivery: Northern Ireland
60170000 Hire of passenger transport vehicles with driver
Lot #4Provision on a hire basis of minibuses and various size coaches (with driver) for the…Renewal

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient, responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council’s annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated events.

Delivery: Northern Ireland
Extensions: The Council reserves the right to extend/renew the Framework up to a further two yearsVariant bids: not allowed
60170000 Hire of passenger transport vehicles with driver
Lot #5Provision on a hire basis of minibuses and various size coaches (with driver) for the…Awarded

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient,responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council’s annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated events.

Delivery: Northern Ireland
60170000 Hire of passenger transport vehicles with driver
Lot #6Provision on a hire basis of minibuses and various size coaches (with driver) for the…Renewal

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient, responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council’s annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated event

Delivery: Northern Ireland
Extensions: The Council reserves the right to extend/renew the Framework up to a further two yearsVariant bids: not allowed
60170000 Hire of passenger transport vehicles with driver
Lot #7Provision on a hire basis of minibuses and various size coaches (with driver) for the…Awarded

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient,responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council’s annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated events.

Delivery: Northern Ireland
60170000 Hire of passenger transport vehicles with driver
Lot #8Provision on a hire basis of minibuses and various size coaches (with driver) for the…Renewal

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient, responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council’s annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated event

Delivery: Northern Ireland
Extensions: The Council reserves the right to extend/renew the Framework up to a further two yearsVariant bids: not allowed
60170000 Hire of passenger transport vehicles with driver
Lot #9Provision on a hire basis of minibuses and various size coaches (with driver) for the…Cancelled

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient,responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council’s annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated events.

Delivery: Northern Ireland
60170000 Hire of passenger transport vehicles with driver
Lot #10Provision on a hire basis of minibuses and various size coaches (with driver) for the…Renewal

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient, responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council’s annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated event

Delivery: Northern Ireland
Extensions: The Council reserves the right to extend/renew the Framework up to a further two yearsVariant bids: not allowed
60170000 Hire of passenger transport vehicles with driver
Lot #11Provision on a hire basis of minibuses and various size coaches (with driver) for the…Awarded

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient,responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council’s annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated events.

Delivery: Northern Ireland
60170000 Hire of passenger transport vehicles with driver
Lot #12Provision on a hire basis of minibuses and various size coaches (with driver) for the…Renewal

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient, responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council’s annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated event

Delivery: Northern Ireland
Extensions: The Council reserves the right to extend/renew the Framework up to a further two yearsVariant bids: not allowed
60170000 Hire of passenger transport vehicles with driver
Lot #13Provision on a hire basis of minibuses and various size coaches (with driver) for the…Awarded

Provision on a hire basis of minibuses and various size coaches (with driver) for the efficient,responsive, and courteous transportation of members of the public, Council Members and Officers to and from locations as requested. In July and August there may be increased usage by Departments to cover the Council’s annual run summer schemes. There may also be a requirement for continuous shuttle bus services during the year for specific Council operated events.

Delivery: Northern Ireland
60170000 Hire of passenger transport vehicles with driver

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 6 lots
Quality: 100Price: 60
Published sub-criteria (3)
  • Methodology for Service Delivery: 50
  • Work Planning and Resourcing, Continuity of Service: 50
  • price: 60
What this means for your bid
  • Price carries 60 of 160 points: a 10% discount moves about 6 points. The method statement decides this lot, not the discount.
  • “T2463(a) Provision of Coach Hire Services with Driver” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
29 Aug 2023, 15:26 BST
Last source update
3 Apr 2025, 17:04 BST
Award evaluation window
21 Oct 2024 – …
FTS notice number
2025/S 000-012936
Classification (CPV)
Hire of buses and coaches with driverHire of passenger transport vehicles with driver
Delivery area
Northern Ireland (UKN06)
Official registry OCID
ocds-h6vhtk-03f7b5 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Appointment period ends
21 Oct 2024, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
21 Oct 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.e-sourcingni.bravosolution.co.uk ↗

Timeline

30 Nov 2023 → 3 Apr 2025 · 4 dates
  1. Next notice expected
    30 Nov 2023
  2. Admission / appointment period endsperiod end, not a bid countdown
    21 Oct 2024, 12:00 BST
  3. Bids opened
    21 Oct 2024, 12:00 BST
  4. Notice published
    3 Apr 2025, 17:04 BST

Notice history

10 events · 6 releases on Find a Tender · since 22 May 2024
  1. Published value updated to £500,000
    22 May 2024, 11:02 BST
    was £400,000
  2. Status changed to active
    22 May 2024, 11:02 BST
  3. Procurement method changed
    22 May 2024, 11:02 BST
  4. Deadline published: 24 Jun 2024
    22 May 2024, 11:02 BST
  5. Buyer details updated
    22 May 2024, 11:02 BST
  6. Deadline moved to 21 Oct 2024, 12:00 BST
    18 Sept 2024, 14:25 BST
    +119 days · was 24 Jun 2024
  7. Buyer details updated
    18 Sept 2024, 14:25 BST
  8. Buyer details updated
    17 Oct 2024, 14:51 BST
  9. Status changed to complete
    3 Apr 2025, 17:04 BST
  10. Buyer details updated
    3 Apr 2025, 17:04 BST
Published amendments (2 · 0 deadline changes)
WhenWhatBeforeAfterShift
—Bid openingIV.2.724 Jun 202431 Jul 2024+37 d
—Bid openingIV.2.721 Oct 202428 Oct 2024+7 d

2 amendments published without a description.

Routine re-releases (6)
  • 2024-06: 1 release · 20 Jun 2024
  • 2024-05: 1 release · 22 May 2024
  • 2023-08: 1 release · 29 Aug 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 32 from SMEs
Contracts signed 6latest 26 Mar 2025

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £100,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 012936-2025-1

    Signed
    26 Mar 2025
    Value
    £50,000
    Status
    active

  • Contract 012936-2025-2

    Signed
    26 Mar 2025
    Value
    £50,000
    Status
    active

  • Contract 012936-2025-3

    Signed
    26 Mar 2025
    Value
    ceiling above
    Status
    active

  • Contract 012936-2025-4

    Signed
    26 Mar 2025
    Value
    ceiling above
    Status
    active

  • Contract 012936-2025-5

    Signed
    26 Mar 2025
    Value
    ceiling above
    Status
    active

  • Contract 012936-2025-6

    Signed
    26 Mar 2025
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
3 · Provision on a hire basis of minibuses and various size coaches (with driver) for the…3bids · 3 from abroad2——
5 · Provision on a hire basis of minibuses and various size coaches (with driver) for the…3bids · 3 from abroad2——
7 · Provision on a hire basis of minibuses and various size coaches (with driver) for the…3bids · 3 from abroad2——
11 · Provision on a hire basis of minibuses and various size coaches (with driver) for the…3bids · 3 from abroad2——
13 · Provision on a hire basis of minibuses and various size coaches (with driver) for the…3bids · 3 from abroad2——
Whole notice3bids · 3 from abroad2——

Contracting authority & participating public bodies

2 public bodies on the notice

Belfast City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Adelaide Exchange, 9 - 21 Adelaide Street, Belfast, Northern Ireland, BT2 8DJContact email

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body Belfast

Framework contractors & participating bidders

2 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.