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Find a TenderAwardedContract details notice
Published 10 Jun 2025, 16:45 BST

Official UK procurement notice

T2401 - Vehicle consumables and sundries

Official notice

Authority: Belfast City Council (Local council)

GoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Transport Equipment & Vehicles (34) Delivery: Northern Ireland (UKN06)
Published estimate£400,000≈ £200k / year · £480,000 inc. VAT
Submissions closed 18 Jul 2025awarded 4 Sept 2025
Awarded to Wurth NI Ltd2 awards
Contract term 2 yrsends 31 Oct 2027 · up to 31 Oct 2029 with extensions · starts 3 Nov 2025

What is being bought

Published requirement description

This tender was for for the supply and delivery of a wide range of vehicle consumables and sundries to support the Council’s fleet management team to carry out planned and reactive maintenance on a wide range of the Council’s fleet.

  • Not divided into lots: Objective of the contract is for one supplier to help support Stores rationliase and streamline current stock and ordering processes. Splitting into lots would make achieving this objective difficult
  • The authority expects to re-tender this requirement around 1 Apr 2030, 23:59 BST.
  • No preliminary market engagement: Not required. Limited local market and simple requirement

CPV: Spare parts for goods vehicles, vans and cars

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£400,000
Contract period: 3 Nov 2025 – 31 Oct 2027 (2 yrs) · up to 31 Oct 2029 with extensionsValue: £400,000 exc. VAT · £480,000 inc. VAT
Delivery: Northern IrelandEligibility: SME eligibleVCSE eligible
Extensions: The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period (if not already included in the Pricing Schedule): - - Engine components e.g. oil filters, timing belts, gaskets, oil pumps etc. - Transmission parts e.g. transmissions fluids, clutches, gears etc. - Braking system parts e.g. brake pads, calliper’s, brake lines. etc. - Suspension and steering components e.g. shock absorbers, struts, control arms etc. - Electrical components e.g. batteries, alternators, starters, wiring harnesses etc. - Exhaust system parts e.g. catalytic converter, exhaust pipes etc - Cooling system components e.g. radiators, water pumps, thermostats, coolant hoses etc. - All other vehicle spare parts, consumables, sundries or related equipment. Where large bulk purchases are required the Contract Price may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in these circumstances where value for money is not demonstrated. The Council reserves the right to add or remove items from the Contract in line with the Council’s requirements. Where the Council identifies an item they require that is not listed within the Pricing Schedule, the Contractor must provide the Goods at the catalogue price less the discount level offered. Where a discount is not included in the Pricing Schedule then an agreed discount should be applied to similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act. · The Council reserves the right to extend/renew the Contract up to a further 2 years (1+1). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
34330000 Spare parts for goods vehicles, vans and cars
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As set out in the ITT documents

  • Technical & professional ability

    As set out in the ITT documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 60%Social value: 10%
Published sub-criteria (5)
  • Achieving the Contract Objectives: 5%
  • Stock Management, Replenishment and Delivery: 15%
  • Contract and Performance Management: 10%
  • Cost: 60%
  • Social Value: 10%
Published award criteria (5)
  • Achieving the Contract Objectives
  • Stock Management, Replenishment and Delivery
  • Contract and Performance Management
  • Social Value
  • Cost: Price
Conditions of participation2
  • Economic & financial standing

    As set out in the ITT documents

  • Technical & professional ability

    As set out in the ITT documents

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 1 Apr 2030
First published
10 Jun 2025, 16:45 BST
Last source update
17 Sept 2025, 10:25 BST
Award evaluation window
Submission end – 29 Aug 2025
Authority reference
T2401
FTS notice number
2025/S 000-031364
Latest notice
Contract details notice (UK7)
Classification (CPV)
Spare parts for goods vehicles, vans and cars
Delivery area
Northern Ireland (UKN06)
Official registry OCID
ocds-h6vhtk-054647 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
18 Jul 2025, 12:00 BST
Clarification deadline
11 Jul 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

e-sourcingni.bravosolution.co.uk/web/login.shtml ↗

Timeline

10 Jun 2025 → 3 Nov 2025 · 8 dates
  1. Tender notice published
    10 Jun 2025, 16:45 BST
  2. Clarification questions by
    11 Jul 2025, 12:00 BST
  3. Submission deadline
    18 Jul 2025, 12:00 BST
  4. Award decision expected by
    29 Aug 2025, 23:59 BST
  5. Assessment summaries sent
    4 Sept 2025, 00:00 BST
  6. Standstill ends
    16 Sept 2025, 23:59 BST
  7. Latest notice published400 days ago
    17 Sept 2025, 10:25 BST
  8. Contract starts354 days ago
    3 Nov 2025

Notice history

5 events · 3 releases on Find a Tender · since 10 Jun 2025
  1. Tender notice published
    10 Jun 2025, 16:45 BST
    UK4
  2. Contract award notice published
    5 Sept 2025, 11:59 BST
    UK6
  3. Status changed to complete
    5 Sept 2025, 11:59 BST
  4. Contract details notice published
    17 Sept 2025, 10:25 BST
    UK7
  5. Contract signature expected
    17 Sept 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £400,0001 contract exc. VAT · 1 repeated publication of the same award counted once
Bids received 33 from SMEs
Contracts signed 1latest 17 Sept 2025
Awarded toValueDateStatus
Wurth NI Ltd1 Nov 2025 – 31 Oct 2027 · up to 31 Oct 2029Extensions: The Council reserves the right to extend/renew the Contract up to a further 2 years (1+1). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor. · Options: The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period (if not already included in the Pricing Schedule): - - Engine components e.g. oil filters, timing belts, gaskets, oil pumps etc. - Transmission parts e.g. transmissions fluids, clutches, gears etc. - Braking system parts e.g. brake pads, calliper’s, brake lines. etc. - Suspension and steering components e.g. shock absorbers, struts, control arms etc. - Electrical components e.g. batteries, alternators, starters, wiring harnesses etc. - Exhaust system parts e.g. catalytic converter, exhaust pipes etc - Cooling system components e.g. radiators, water pumps, thermostats, coolant hoses etc. - All other vehicle spare parts, consumables, sundries or related equipment. Where large bulk purchases are required the Contract Price may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in these circumstances where value for money is not demonstrated. he Council reserves the right to add or remove items from the Contract in line with the Council’s requirements. Where the Council identifies an item they require that is not listed within the Pricing Schedule, the Contractor must provide the Goods at the catalogue price less the discount level offered. Where a discount is not included in the Pricing Schedule then an agreed discount should be applied to similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act.£400,000same award published again · counted once4 Sept 2025standstill to 16 Sept 2025Standstill
Wurth NI Ltd£400,000 †—Awarded

Contracts

  • T2401 - Vehicle consumables and sundries · Wurth NI Ltd

    Signed
    17 Sept 2025
    Value
    £400,000
    Period
    1 Nov 2025 – 31 Oct 2027 · up to 31 Oct 2029 with extensions
    Status
    active
    Extensions
    The Council reserves the right to extend/renew the Contract up to a further 2 years (1+1). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
    Options
    The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period (if not already included in the Pricing Schedule): - - Engine components e.g. oil filters, timing belts, gaskets, oil pumps etc. - Transmission parts e.g. transmissions fluids, clutches, gears etc. - Braking system parts e.g. brake pads, calliper’s, brake lines. etc. - Suspension and steering components e.g. shock absorbers, struts, control arms etc. - Electrical components e.g. batteries, alternators, starters, wiring harnesses etc. - Exhaust system parts e.g. catalytic converter, exhaust pipes etc - Cooling system components e.g. radiators, water pumps, thermostats, coolant hoses etc. - All other vehicle spare parts, consumables, sundries or related equipment. Where large bulk purchases are required the Contract Price may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in these circumstances where value for money is not demonstrated. he Council reserves the right to add or remove items from the Contract in line with the Council’s requirements. Where the Council identifies an item they require that is not listed within the Pricing Schedule, the Contractor must provide the Goods at the catalogue price less the discount level offered. Where a discount is not included in the Pricing Schedule then an agreed discount should be applied to similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act.

    No agreed KPIs: Contract value <£5m.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders30—

Contracting authority & participating public bodies

Belfast City Council

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-PPON: PQXY-5321-CGZM 9-21 Adelaide Street, Belfast, Northern Ireland, BT2 8DJContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Wurth NI LtdAwarded supplierGB-PPON: PZJP-7143-QHCP Duncrue Industrial Estate, Unit 1A Dargan Crescent, Belfast, Northern Ireland, BT3 9JPContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender