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Published 9 Nov 2022, 14:42 GMT

Official UK procurement notice

T2370 - Car Park Management / Off Street Parking Enforcement and Penalty Charge Notice Processing Service for a Consortium of 8 Councils in NI

Official notice

Authority: Belfast City Council (Local council)·Consortium: 8 public authorities

ServicesOpen procedureSME suitable
Sectors: Transport Equipment & Vehicles (34)Laboratory, optical and precision equipments (excl. glasses) (38)Installation services (except software) (51)
+1 moreCommunity & Cultural Services (98)
 Delivery: Northern Ireland (UKN)
Published estimate£13,500,000exc. VAT · 1 value update
Submissions closed 2 May 2023awarded 30 Oct 2023
Awarded to MARSTON (HOLDINGS) LIMITED

What is being bought

Published requirement description

This tender was awarded by Belfast City Council 'the lead Council' in connection with a competitive procurement being conducted in accordance with the Public Contracts Regulations.

The lead Council, on behalf of 8 local authorities in Northern Ireland (named in this notice) 'Consortium', has awarded the contract to Marston Holdings Ltd who was deemed to be a suitably qualified and experienced economic operator 'Bidder', following an open tender competition, for the provision of a car park management / off street parking enforcement and penalty charge notice ‘PCN’ processing service.

Upon notification of award of this joint procurement exercise each council member of the Consortium will enter into individual contracts with the successful Bidder. Each council will have responsibility for the day to day management of their respective contracts.

CPV: Car park control equipment · Car park management services · Car park services · Control, safety or signalling equipment for parking facilities · Installation services of parking meter equipment · Parking enforcement services · Parking meters

The lotProcurement structure

single lot · value published
Lot #1The Consortium members are currently in contract with the Department for…AwardedRenewalPublished value£13,500,000

The Consortium members are currently in contract with the Department for Infrastructure (DfI) via an Agency Agreement for the provision of off-street car park management services. The DfI carry out some of these services using internal staff but also employ a contractor to deliver the majority of the services. This arrangement is due to end on 31st March 2024.

This contact award will provide the following range of services:-

  • Off-Street Enforcement
  • Cash Collection & Reconciliation
  • Pay & Display (“P&D”) machine maintenance
  • Full life cycle Penalty Charge Notice (“PCN”) Processing to Enforcement of
  • Judgements Office representation stage
  • Adjudication service through the Northern Ireland Courts Service
  • Debt Recovery in accordance with council’s instructions
  • Call centre and customer service help desk for customer interface
  • Weekly and monthly reports including updates for financial patterns
  • Enforcement at a further 248 Off-Street Car Parks, which are currently free but enforced, throughout the Consortium areas on request from councils, for civil parking contraventions by Traffic Attendant (TA) staff

The number of Off-Street Car Parks that are currently charged may change throughout the Contract Period and that Off-Street Car Parks which are currently free and not currently enforced may become enforceable by the successful Bidder during the Contract Period, on request of the councils and on the basis of the same costs that the Bidder will supply within its Tender.

During the Contract Period, it is envisaged that the councils may wish to explore other more innovative parking schemes and methods of parking enforcement and management as technology evolves, some of which the councils may ask the successful Bidder to trial as part of a pilot scheme and the cost and scope of which will be agreed between the councils and successful Bidder in accordance with the terms of the Contract. Additional information: The current estimated value of the service is GBP 13,500,000 over the total 9-year contract period to include the 8 local authorities listed. The estimate value provided in this notice may be subject to change in line inflation/ market prices, changes in volumes of work and inclusion of contract options and associated innovation.

Delivery: Northern Ireland · - Ards & North Down Borough - Armagh City, Banbridge & Craigavon Borough - Belfast City - Derry City & Strabane District - Fermanagh & Omagh District - Lisburn & Castlereagh City - Mid Ulster District
Extensions: The Contract shall be effective from the Service Commencement Date (1st April 2023) for an initial period of 5 years. The Consortium (i.e. each council using their own Contract) reserves the right to extend/renew the Contract up to a further 4 years (2 + 2 year periods). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor. Economic Operators should note that the number of Off-Street Car Parks that are currently charged may change throughout the Contract Period and that Off-Street Car Parks which are currently free and not currently enforced may become enforceable by the successful Bidder during the Contract Period, on request of the councils and on the basis of the same costs that the Bidder will supply within its Tender. During the Contract Period, it is envisaged that the councils may wish to explore other more innovative parking schemes and methods of parking enforcement and management as technology evolves, some of which the councils may ask the successful Bidder to trial as part of a pilot scheme and the cost and scope of which will be agreed between the councils and successful Bidder in accordance with the terms of the Contract. · The Contract shall be effective from the date of award of Contract for an initial period of 5 years. The Consortium (i.e. each council using their own Contract) reserves the right to extend/renew the Contract up to a further 4 years (2 + 2 year periods). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.Variant bids: not allowed
34926000 Car park control equipment34996300 Control, safety or signalling equipment for parking facilities38730000 Parking meters51214000 Installation services of parking meter equipment98351000 Car park management services98351100 Car park services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 35%Price: 60%Social value: 5%
Published sub-criteria (6)
  • Implementation and Mobilisation Plans: 10%
  • Service Delivery – PCN Processing: 7.5%
  • Service Delivery – Achieving and maintaining standards: 7.5%
  • Contract Administration, Contract Management and Customer Service: 10%
  • price: 60%
  • Continuous Improvement and Social Value: 5%
Published award criteria (6)
  • Implementation and Mobilisation Plans: 10%
  • Service Delivery – PCN Processing: 7.5%
  • Service Delivery – Achieving and maintaining standards: 7.5%
  • Contract Administration, Contract Management and Customer Service: 10%
  • Continuous Improvement and Social Value: 5%
  • Price: 60%
Conditions of participation1
  • Suitability

    As set out in the tender documents

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
9 Nov 2022, 14:42 GMT
Last source update
17 Nov 2023, 09:59 GMT
Award evaluation window
2 May 2023 – …
Authority reference
T2370
FTS notice number
2023/S 000-034038
Classification (CPV)
Car park control equipmentCar park management servicesCar park servicesControl, safety or signalling equipment for parking facilitiesInstallation services of parking meter equipmentParking enforcement servicesParking meters
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-038080 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As set out in the tender documents

Publisher note: Suppliers will not be prejudiced by any response/failure to respond to this notice or any market testing document or to attend the market testing event. Information made available by the Council at the event will be made available to tenderers who express an interest in any resulting procurement. The Council welcomes interest from all suitable potential suppliers. However, potential suppliers are reminded that they must ultimately satisfy the minimum requirements of the selection criteria set out in the procurement documents in order to participate in the procurement.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://e-sourcingni.bravosolution.co.uk/web/login.shtml ↗

Submission deadline
2 May 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
2 May 2023, 12:30 BST
Detailed submission instructions & authority contactsFrom official release

e-sourcingni.bravosolution.co.uk/web/login.shtml ↗

Timeline

1 Jan 2023 → 17 Nov 2023 · 4 dates
  1. Next notice expected
    1 Jan 2023
  2. Submission deadline
    2 May 2023, 12:00 BST
  3. Bids opened
    2 May 2023, 12:30 BST
  4. Notice published
    17 Nov 2023, 09:59 GMT

Notice history

5 events · 4 releases on Find a Tender · since 31 Mar 2023
  1. Published value published: £13,500,000
    31 Mar 2023, 10:26 BST
  2. Status changed to active
    31 Mar 2023, 10:26 BST
  3. Procurement method changed
    31 Mar 2023, 10:26 BST
  4. Deadline published: 2 May 2023, 12:00 BST
    31 Mar 2023, 10:26 BST
  5. Status changed to complete
    17 Nov 2023, 09:59 GMT
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—Date2.2 · IV2 May 202316 May 2023+14 d
—Date2.7 · IV2 May 202316 May 2023+14 d

1 amendment published without a description.

Routine re-releases (4)
  • 2022-11: 1 release · 9 Nov 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £13,500,0001 contract exc. VAT
Bids received 31 from SMEs
Contracts signed 1latest 30 Oct 2023
Awarded toValueDateStatus
MARSTON (HOLDINGS) LIMITEDCar Park Management / Off Street Parking Enforcement and Penalty Charge Notice Processing Service for a Consortium of 8 Councils in NI£13,500,000 †—Awarded

Contracts

  • Car Park Management / Off Street Parking Enforcement and Penalty Charge Notice Processing Service for a Consortium of 8 Councils in NI · MARSTON (HOLDINGS) LIMITED

    Signed
    30 Oct 2023
    Value
    £13,500,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic · 3 from abroad1——

Contracting authority & participating public bodies

8 public bodies on the notice

Belfast City Council

Contracting authorityLocal CouncilMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services 9 Adelaide Street, Belfast, Northern Ireland, BT2 8DJContact name, email Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • Royal Courts of JusticeMediation bodyReview body Belfast

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria