Official UK procurement notice
T22-149ENV Supply Delivery of Fleet and Grounds Maintenance Assets.
Authority: Derry City and Strabane District Council (Local council)
Sectors: Transport Equipment & Vehicles (34)Machinery for mining, quarrying, construction equipment (43) Delivery: Northern Ireland (UKN0A)
Published estimate£180,000total for 3 lots
Submissions closed 17 Feb 2023awarded 21 Jun 2024
Awarded to SHELBOURNE MOTORS LTD, Laird Grass Machinery Limited3 awards
What is being bought3 lots · detail below
Published requirement descriptionDerry City and Strabane District Council wish to appoint companies with the necessary experience, capabilities and infrastructure to supply deliver and support the following Fleet Assets to enhance their current capabilities:-
- 3 No. New 2300 Kg MAM Panel Vans - (Lot 1)
- 3 No. New Compact Tractors complete with ‘Out-Front-Decks’ (Lot 2)
- 1 No. New 2-wheel drive 100hp tractor (Lot 3) All vehicles to be delivered to specification, fully fuelled Pre-Delivery Inspected and with a complete set of replacement Original Equipment filters. Final acceptance of all vehicles shall be based on an inspection carried out by Derry City and Strabane District Council Fleet Manager or designate. Failure to comply with all aspects of specification may result in refusal. Please refer to the CfT documents for further details.
CPV: Grounds-maintenance equipment · Motor vehicles · Utility vehicles · Vans
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£540,000 together) · a supplier may bid for at most 3 of them · same evaluation weights on every lotLot #13 No New 2350 Kg MAM Panel VansAwardedPublished value£180,000
Lot #23 No New Compact Tractors complete with ‘Out-front’ DecksAwardedPublished value£180,000
Lot #31 No. New 4-wheel drive tractorAwardedPublished value£180,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 3 lots
Published sub-criteria (2)
- Warranty Period: 10%
- Cost: 90%
Published award criteria (2)
- Warranty Period: 10
- Cost: 90
What this means for your bid
- Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 12 Jan 2023, 08:52 GMT
- Last source update
- 24 Jun 2024, 14:03 BST
- Award evaluation window
- 17 Feb 2023 – …
- FTS notice number
2024/S 000-019308- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0396c3Find a Tender
Contract terms
- Electronic trading
- e-invoicing allowed · electronic payment
Review and risk notes
- Review procedure
As per PCR 2015
How it was run
Official noticeRun through: eTendersNI · Who buys & how to bid on eTendersNI
Access & registration note: Free Northern Ireland registration
- Submission deadline
- 17 Feb 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 17 Feb 2023, 12:30 GMT
Detailed submission instructions & authority contactsFrom official release
etendersni.gov.uk/epps ↗ or Derry City and Strabane District Council, Derry Strabane, United Kingdom. NUTS code: UKN0A. [email protected], etendersni.gov.uk/epps ↗
Timeline
17 Feb 2023 → 24 Jun 2024 · 4 dates- Submission deadline17 Feb 2023, 12:00 GMT
- Bids opened17 Feb 2023, 12:30 GMT
- Bids must remain valid until16 Aug 2023, 23:59 BST
- Notice published24 Jun 2024, 14:03 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete24 Jun 2024, 14:03 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 3
Awarded value £196,6853 contracts exc. VAT
Bids received 183 from SMEs
Contracts signed 3latest 21 Jun 2024
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · 3 No New 2350 Kg MAM Panel Vans1 award | |||
| SHELBOURNE MOTORS LTDSME | £62,285 † | — | Awarded |
| Lot 2 · 3 No New Compact Tractors complete with ‘Out-front’ Decks1 award | |||
| Laird Grass Machinery LimitedSME | £85,500 † | — | Awarded |
| Lot 3 · 1 No. New 4-wheel drive tractor1 award | |||
| Laird Grass Machinery LimitedSME | £48,900 † | — | Awarded |
Contracts
3 No New 2350 Kg MAM Panel Vans · SHELBOURNE MOTORS LTDSME
- Signed
- 21 Jun 2024
- Value
- £62,285
- Status
- active
3 No New Compact Tractors complete with ‘Out-front’ Decks · Laird Grass Machinery LimitedSME
- Signed
- 21 Jun 2024
- Value
- £85,500
- Status
- active
1 No. New 4-wheel drive tractor · Laird Grass Machinery LimitedSME
- Signed
- 21 Jun 2024
- Value
- £48,900
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · 3 No New 2350 Kg MAM Panel Vans | 6bids · 6 electronic · 1 from abroad | 1 | — | — |
| 2 · 3 No New Compact Tractors complete with ‘Out-front’ Decks | 6bids · 6 electronic · 1 from abroad | 1 | — | — |
| 3 · 1 No. New 4-wheel drive tractor | 6bids · 6 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Courts of JusticeMediation bodyReview bodyReview contact point
- Royal Courts of Justice NIMediation bodyReview bodyReview contact point
Bidders & participating suppliers
2 commercial parties on the notice- Laird Grass Machinery LimitedAwarded supplier
- SHELBOURNE MOTORS LTDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria