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Find a TenderAwardedContract details notice
Published 4 Sept 2025, 16:05 BST

Official UK procurement notice

Swimming pool planned maintenance programme and reactive maintenance arrangements

Official notice

Authority: Borough Council of Kings Lynn and West Norfolk (Local council)

ServicesBelow threshold - open competitionBelow threshold
Sectors: Repair & Maintenance (50) Delivery: East of England (UKH16)
Published estimate£100,000≈ £50k / year · £120,000 inc. VAT58.1% below final estimate
Submissions closed 17 Oct 2025awarded 12 Dec 2025
Awarded to Sterling Hydrotech ltd
Contract term 2 yrsends 31 Dec 2027 · up to 31 Dec 2029 with extensions · starts 1 Jan 2026

What is being bought

Published requirement description

To establish a contract with a swimming pool contractor / swimming

pool engineers for the servicing of the pool equipment across our three sites incorporating

our planned maintenance programme and reactive maintenance (where necessary).

CPV: Repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsPublished value£120,000
Contract period: 1 Jan 2026 – 31 Dec 2027 (2 yrs) · up to 31 Dec 2029 with extensionsValue: £120,000 exc. VAT · £120,000 inc. VAT
Extensions: This agreement will run for 2 years with a provision for the Council to offer an extension or series of extensions of up to a further 2 years.
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (6)
  • Methodology: 20%
  • Response times for call outs: 10%
  • Example job sheets/service sheet: 5%
  • Accreditations: 5%
  • Two year service contract price: 50%
  • Hourly rates for call outs/additional jobs: 10%
Published award criteria (6)
  • Two year service contract price
  • Hourly rates for call outs/additional jobs
  • Methodology
  • Response times for call outs
  • Example job sheets/service sheet
  • Accreditations
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
4 Sept 2025, 16:05 BST
Last source update
15 Dec 2025, 12:44 GMT
Authority reference
BCKLWN710
FTS notice number
2025/S 000-054034
Latest notice
Contract details notice (UK7)
Classification (CPV)
Repair and maintenance services
Delivery area
East of England (UKH16)
Official registry OCID
ocds-h6vhtk-059468 Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
17 Oct 2025, 12:00 BST
Clarification deadline
10 Oct 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com/delta/buyers/select/… ↗

Timeline

4 Sept 2025 → 1 Jan 2026 · 5 dates
  1. Tender notice published
    4 Sept 2025, 16:05 BST
  2. Clarification questions by375 days ago
    10 Oct 2025, 17:00 BST
  3. Submission deadline369 days ago
    17 Oct 2025, 12:00 BST
  4. Latest notice published310 days ago
    15 Dec 2025, 12:44 GMT
  5. Contract starts293 days ago
    1 Jan 2026

Notice history

3 events · 2 releases on Find a Tender · since 4 Sept 2025
  1. Tender notice published
    4 Sept 2025, 16:05 BST
    UK4
  2. Contract details notice published
    15 Dec 2025, 12:44 GMT
    UK7
  3. Status changed to complete
    15 Dec 2025, 12:44 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £41,9231 contract inc. VAT; no net value published
Contracts signed 1latest 12 Dec 2025
Awarded toValueDateStatus
Sterling Hydrotech ltdSME£41,923 inc. VAT †—Awarded

Contracts

  • Contract 1 · Sterling Hydrotech ltdSME

    Signed
    12 Dec 2025
    Value
    £41,923 inc. VAT
    Period
    1 Jan 2026 – 31 Dec 2027 · up to 31 Dec 2029 with extensions
    Status
    active
    Extensions
    The agreement will start on 1st January 2026. It will run for 2 years with a provision for the Council to offer an extension or series of extensions of up to a further 2 years.

Contracting authority & participating public bodies

King's Lynn and West Norfolk Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PZQQ-4816-TPLW King's Court, Chapel Street, King's Lynn, East of England, PE30 1EXContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Sterling Hydrotech LtdAwarded supplierGB-COH: 02275897 Unit 6 Freshwaters, Park Road, Holmewood, Chesterfield, East Midlands, S42 5UYContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender