Official UK procurement notice
SWGMS Genomics Laboratory Information Management System (GLIMS)
Authority: Bristol NHS Foundation Trust (Central government)·On behalf of: Royal Devon & Exeter NHS Foundation Trust
What is being bought
Published requirement descriptionBristol and Weston Purchasing Consortium ("BWPC") on behalf of the Authority North Bristol NHS Trust ("NBT") are submitting a Tender Notice for the replacement of the Genomics Laboratory Information Management Systems ("GLIMS") at NBT and Royal Devon University Healthcare NHS Foundation Trust ("RDUH"). Both Trusts are responsible for the provision of genomic testing on behalf of the South-West Genomic Medicine Service ("SWGMS").
The current LIMS platforms at both NBT and RDUH are 15 years old and do not support the level of integration, scalability, or interoperability required to meet the SWGMS future needs. The aim is to deliver a future-ready digital platform with regional integration capability, aligned with the NHS England (NHSE) Genomic Medicine Service strategy, supporting the delivery of interoperable, scalable, and efficient genomic services and the ambitions for genomic medicine outlined in the 10-year plan.
NBT are therefore seeking a strategic GLIMS partner capable of supporting an integrated, multi-site, high-throughput genomic service. The scope of the procurement includes the provision, implementation, configuration, and ongoing support of a GLIMS to support SWGMS laboratory services across both in-scope sites. This includes core laboratory workflow management, sample tracking, test ordering, results management, reporting, audit, quality management support, and administration. The scope also includes system hosting (where applicable), system integration, data migration from legacy systems, training, change management support, and business-as-usual support services.
- How the procedure runs: The tender will follow the Competitive Flexible Procedure following the below stages. • Suppliers who register their interest through this Tender Notice (or the previous PPN) will be issued with the Procurement Specific Questionnaire (PSQ) on (or around) May 18th 2026. • Procurement Specific Questionnaire (PSQ) - Suppliers will be assessed on their experience and capability against PSQ criteria. This consists of Pass/Fail and extended response against up to three references sites of similar size and scope. • Suppliers must be able to fulfil the end-to-end requirement. For a full summary please view PPN 2026_S 000-029081 • Shortlist Suppliers - Based on submission to PSQ, Authority to down select to up to 4 Suppliers. • Invitation to Participate in Dialogue (ITPD) - Up to Four Suppliers who meet PSQ criteria provided detailed requirements. • Clarifications and Structured Dialogue - Suppliers to clarify requirements and engage in dialogue regarding the technical, commercial & contractual requirements of tender. • The Contracting Authority reserves the right to refine and finalise the award criteria, including specific quality and price criteria, weightings and scoring methodology, during the procurement process following dialogue with shortlisted suppliers. Refinement may occur following dialogue stages and prior to the issue of Invitations for Bid submissions. • Interim Bid Submissions - Suppliers to submit interim bids based on dialogue with Authority. • Evaluate Interim Bids - Authority evaluates interim bids and down selects to 3 bidders. 10-day standstill period commences. • Invitation to Submit Final Bids - Top 3 bidders submit final bids • Contract Award - Award letters sent and 10-day standstill commences.
CPV: IT services: consulting, software development, Internet and support · Pathology services · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£5,500,000
- Economic & financial standing
The legal and financial capacity conditions for this procurement, will be provided within the Procurement Specific Questionnaire ("PSQ")
Suppliers' economic and financial standing will be assessed as a condition of participation, using a risk based and proportionate approach aligned with Cabinet Office guidance for Gold classified contracts.
- Technical & professional ability
The PSQ will ask Suppliers to provide up to 3 contract references, and we will assess the extent to which each supplier's previous delivery experience demonstrates capability across the following aspects:
Relevance - Delivery of GLIMS or LIMS solutions within genomic or other regulated laboratory environments.
Scale - Experience delivering solutions of comparable scale, including throughput volumes, users, and/or number of sites.
Complexity - Experience involving delivery challenges such as data migration, system integrations, and validation in regulated clinical settings.
Delivery Responsibility - The degree to which the supplier held primary (prime) responsibility for delivery, as opposed to a limited or supporting role.
- Condition of participationshortlisting
The Authority intends to use the PSQ to limit the number of suppliers invited to participate in the next stage of the procurement process. Subject to the outcome of this assessment, the Authority intends to invite up to 4 suppliers to progress to the next stage (ITPD).
The Authority will assess the extent to which each supplier's previous delivery experience demonstrates capability across the following aspects:
Relevance - Delivery of GLIMS or LIMS solutions within genomic or other regulated laboratory environments.
Scale - Experience delivering solutions of comparable scale, including throughput volumes, users, and/or number of sites.
Complexity - Experience involving delivery challenges such as data migration, system integrations, and validation in regulated clinical settings.
Delivery Responsibility - The degree to which the supplier held primary (prime) responsibility for delivery, as opposed to a limited or supporting role.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: The Contracting Authority reserves the right to refine and finalise the award criteria, including specific quality and price criteria, weightings and scoring methodology, during the procurement process following dialogue with shortlisted suppliers. Refinement may occur following dialogue stages and prior to the issue of Invitations for Bid submissions.
- Price: The Contracting Authority reserves the right to refine and finalise the award criteria, including specific quality and price criteria, weightings and scoring methodology, during the procurement process following dialogue with shortlisted suppliers. Refinement may occur following dialogue stages and prior to the issue of Invitations for Bid submissions.
- Social Value
- Economic & financial standing
The legal and financial capacity conditions for this procurement, will be provided within the Procurement Specific Questionnaire ("PSQ")
Suppliers' economic and financial standing will be assessed as a condition of participation, using a risk based and proportionate approach aligned with Cabinet Office guidance for Gold classified contracts.
- Technical & professional ability
The PSQ will ask Suppliers to provide up to 3 contract references, and we will assess the extent to which each supplier's previous delivery experience demonstrates capability across the following aspects:
Relevance - Delivery of GLIMS or LIMS solutions within genomic or other regulated laboratory environments.
Scale - Experience delivering solutions of comparable scale, including throughput volumes, users, and/or number of sites.
Complexity - Experience involving delivery challenges such as data migration, system integrations, and validation in regulated clinical settings.
Delivery Responsibility - The degree to which the supplier held primary (prime) responsibility for delivery, as opposed to a limited or supporting role.
- Condition of participationshortlisting
The Authority intends to use the PSQ to limit the number of suppliers invited to participate in the next stage of the procurement process. Subject to the outcome of this assessment, the Authority intends to invite up to 4 suppliers to progress to the next stage (ITPD).
The Authority will assess the extent to which each supplier's previous delivery experience demonstrates capability across the following aspects:
Relevance - Delivery of GLIMS or LIMS solutions within genomic or other regulated laboratory environments.
Scale - Experience delivering solutions of comparable scale, including throughput volumes, users, and/or number of sites.
Complexity - Experience involving delivery challenges such as data migration, system integrations, and validation in regulated clinical settings.
Delivery Responsibility - The degree to which the supplier held primary (prime) responsibility for delivery, as opposed to a limited or supporting role.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 8 May 2026, 10:20 BST
- Last source update
- 8 May 2026, 10:20 BST
- Award evaluation window
- Submission end – 1 Jun 2027
- Authority reference
WS3086583700- FTS notice number
2026/S 000-042318- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0677caFind a Tender
- How it runs
The tender will follow the Competitive Flexible Procedure following the below stages.
- Suppliers who register their interest through this Tender Notice (or the previous PPN) will be issued with the Procurement Specific Questionnaire (PSQ) on (or around) May 18th 2026.
- Procurement Specific Questionnaire (PSQ) - Suppliers will be assessed on their experience and capability against PSQ criteria. This consists of Pass/Fail and extended response against up to three references sites of similar size and scope.
- Suppliers must be able to fulfil the end-to-end requirement. For a full summary please view PPN 2026_S 000-029081
- Shortlist Suppliers - Based on submission to PSQ, Authority to down select to up to 4 Suppliers.
- Invitation to Participate in Dialogue (ITPD) - Up to Four Suppliers who meet PSQ criteria provided detailed requirements.
- Clarifications and Structured Dialogue - Suppliers to clarify requirements and engage in dialogue regarding the technical, commercial & contractual requirements of tender.
- The Contracting Authority reserves the right to refine and finalise the award criteria, including specific quality and price criteria, weightings and scoring methodology, during the procurement process following dialogue with shortlisted suppliers. Refinement may occur following dialogue stages and prior to the issue of Invitations for Bid submissions.
- Interim Bid Submissions - Suppliers to submit interim bids based on dialogue with Authority.
- Evaluate Interim Bids - Authority evaluates interim bids and down selects to 3 bidders. 10-day standstill period commences.
- Invitation to Submit Final Bids - Top 3 bidders submit final bids
- Contract Award - Award letters sent and 10-day standstill commences.
How it was run
Official notice- Requests to participate (first stage)
- 18 May 2026, 12:00 BST
- Submission deadline
- 18 May 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The PSQ will be issued from our e-tendering portal, SAP Ariba. Responses must be returned in the same way. All details will be issued with the PSQ.
Timeline
30 Mar 2026 → 1 Jun 2027 · 6 dates- Planning notice published209 days ago30 Mar 2026, 13:22 BST
- Next notice expected183 days ago24 Apr 2026, 23:59 BST
- Tender notice published170 days ago8 May 2026, 10:20 BST
- Submission deadline160 days ago18 May 2026, 12:00 BST
- Today25 Oct 2026
- Contract startsin 219 days1 Jun 2027, 00:00 BST
- Award decision expected byin 220 days1 Jun 2027, 23:59 BST
Notice history
2 events · 1 release on Find a Tender · since 30 Mar 2026- Planned procurement notice published30 Mar 2026, 13:22 BSTUK3
- Tender notice published8 May 2026, 10:20 BSTUK4
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- Royal Devon & Exeter NHS Foundation TrustBeneficiary authority
- ROYAL DEVON UNIVERSITY HEALTHCARE NHS FOUNDATION TRUSTProcuring entityService Recipient
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender