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Published 30 Apr 2026, 19:07 BST

Official UK procurement notice

SWBT & DGFT - Provision of Funeral, Storage & Transportation Services

Official notice

Authority: Sandwell and West Birmingham Hospitals NHS Trust (Central government)·Consortium: 2 public authorities

2 lotsServicesBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: E11000005SME suitable
Sectors: Community & Cultural Services (98) Delivery: Delivery location not published
Published estimate£80,000total for 2 lots · £96,000 inc. VAT
Submissions closed 3 Jun 2026
Lots 2see the lot list below
Contract term 3 yrsends 12 Jul 2029 · up to 12 Jul 2031 with extensions · starts 13 Jul 2026

What is being bought2 lots · detail below

Published requirement description

The scope of this Procurement is Funeral Services for deceased patients who do not have a next of kin to organise their funeral. The contract also includes the cost of funerals following miscarriage and stillbirth and the transporting of deceased between hospital sites.

The BCA (Black Country Alliance) Procurement department will be undertaking this exercise on behalf of both The Dudley Group NHS Foundation Trust and Sandwell & West Birmingham NHS Trust.

The anticipated contractual period is an initial 3 year duration with the option to extend for a further 2 periods of up to 12 months each.

CPV: Funeral and related services · Funeral services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£80,000 together)
Lot #1Sandwell & West Birmingham NHS TrustRenewal 3 yrsSMEPublished value£40,000

The BCA (Black Country Alliance) Procurement department will be undertaking this exercise on behalf of both The Dudley Group NHS Foundation Trust and Sandwell & West Birmingham NHS Trust.

This Lot is specifically for Sandwell & West Birmingham NHS Trust.

Suppliers shall submit an individual response to each lot being tendered for; individual documents applicable to each lot have been supplied in separate folders uploaded to the portal.

The agreement is for a funeral service provision, 24 hours per day, 7 days per week, and 365 days per year.

Contract period: 13 Jul 2026 – 12 Jul 2029 (3 yrs) · up to 12 Jul 2031 with extensionsValue: £40,000 exc. VAT · £48,000 inc. VAT
Eligibility: SME eligible
Extensions: potential for two (2) periods of up to twelve (12) months each in Contract extension periods by election of the Contracting Authority, on such notice and for such periods as is specified by the Contract.
98370000 Funeral and related services98371000 Funeral services
Lot #2The Dudley Group NHS Foundation TrustRenewal 3 yrsSMEPublished value£40,000

The BCA (Black Country Alliance) Procurement department will be undertaking this exercise on behalf of both The Dudley Group NHS Foundation Trust and Sandwell & West Birmingham NHS Trust.

This Lot is specifically for The Dudley Group NHS Foundation Trust.

Suppliers shall submit an individual response to each lot being tendered for; individual documents applicable to each lot have been supplied in separate folders uploaded to the portal.

The agreement is for a funeral service provision, 24 hours per day, 7 days per week, and 365 days per year.

Contract period: 13 Jul 2026 – 12 Jul 2029 (3 yrs) · up to 12 Jul 2031 with extensionsValue: £40,000 exc. VAT · £48,000 inc. VAT
Eligibility: SME eligible
Extensions: potential for two (2) periods of up to twelve (12) months each in Contract extension periods by election of the Contracting Authority, on such notice and for such periods as is specified by the Contract.
98370000 Funeral and related services98371000 Funeral services

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
30 Apr 2026, 19:07 BST
Last source update
30 Apr 2026, 19:07 BST
Authority reference
C443844
FTS notice number
2026/S 000-040205
Latest notice
Tender notice (UK4)
Classification (CPV)
Funeral and related servicesFuneral services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-068fd2 Find a Tender
Contract terms
Reserved participation area
E11000005

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowed
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
Submission deadline
3 Jun 2026, 12:00 BST
Clarification deadline
15 May 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

The Contracting Authority is utilising an electronic Tendering system (“E-Tendering Portal”) to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Contracting Authority, including the submission of Tender responses will be conducted solely via the following link:

health-family.force.com/s/Welcome ↗

User Guide:

services.atamis.co.uk/docs/Supplier_User_G… ↗

Timeline

30 Apr 2026 → 13 Jul 2026 · 4 dates
  1. Tender notice published177 days ago
    30 Apr 2026, 19:07 BST
  2. Clarification questions by162 days ago
    15 May 2026, 12:00 BST
  3. Submission deadline143 days ago
    3 Jun 2026, 12:00 BST
  4. Contract starts104 days ago
    13 Jul 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    30 Apr 2026, 19:07 BST
    UK4

Contracting authority & participating public bodies

2 public bodies on the notice

Sandwell and West Birmingham Hospitals NHS Trust

Contracting authorityPublic authority - central government GB-PPON: PYHH-6963-BGQM Dudley Road, Birmingham, West Midlands, B18 7QHContact name, email, phone

Consortium members and other public bodies

  • The Dudley Group NHS Foundation TrustContracting authorityPublic authority - central governmentGB-PPON: PRGP-5218-PVYD Dudley, West MidlandsContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender