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Official procurement procedure

Surrey and Borders Partnership NHS Trust - Hard Facilities Management (FM)

Facilities management services
UK
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Surrey and Borders Partnership NHS Foundation Trust: "Surrey and Borders Partnership NHS Trust - Hard Facilities Management (FM)". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthoritySurrey and Borders Partnership NHS Foundation TrustScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Surrey and Borders Partnership NHS Foundation Trust
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Surrey and Borders Partnership NHS Foundation Trust. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
2Bids / Report
0% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 2 active published awards; 1 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthoritySurrey and Borders Partnership NHS Foundation Trust
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published13 Mar 2023, 16:48 GMT
Last source update13 Mar 2023, 16:48 GMT
Recurring procurementNot published
ClassificationFacilities management services
Delivery area
UK
OCIDocds-h6vhtk-03b267
What is being bought
Surrey and Borders Partnership NHS Foundation Trust (“the Trust”) awarded a contract to Bouygues E&S FM UK Ltd (“Bouygues”) in 2016 following a procurement for waste management services. The procurement was advertised in the OJEU Contract Notice 2015/S 140-258496. The contract commenced on 1 April 2016 and was for an initial period of five years with an option to extend for up to two years, which has been invoked. The contract is due to expire on 31 March 2023. The Trust is intending to extend the contract for a period of 12 months.
What changed
From the official release history
  1. Status changed to complete
    13 Mar 2023, 16:48 GMT
  2. Official notice release published
    13 Mar 2023, 16:48 GMT
  3. Buyer information updated
    13 Mar 2023, 16:48 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    The contract commenced on 1 April 2016 and had an estimated value of £16,000,000 and a maximum duration of seven years. The proposed modification will extend the duration of the contract by a further 12 months, to 31 March 2024. The estimated value of the proposed modification is £1,675,000. The reason for the proposed modification is that the Trust intends to in-house the provision of hard FM services, and to engage specialist contractors to support the Trust in that provision. It is intended that the transition to in-house provision will introduce significant improvements to the fabric and operation of hard FM services at the Trust. The transitional phase of this strategic shift in delivery presents a tangible risk to service delivery and patient safety. Therefore, to ensure consistency in the hard FM service, the Trust will be extending the current provision for twelve (12) months, whilst this phase is completed. The Trust has concluded that a period of stability is required in delivering the hard FM services without disruption to the transformational staff structure plans. Pre-planning for the engagement of separate hard FM specialist contractor support from April 2024 has begun. It is anticipated that theses tender exercises will begin in the summer of 2023, and will result in several new hard FM related service contracts being in place to commence on from 1st April 2024.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    13 Mar 2023, 16:48 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 13 Mar 2023, 00:00 GMT · Not published
Commercial outcome and competition
Awards
Bouygues E&S FM UK Ltd
Not published · Not published · active
Contracts
Contract
Not published · signed 13 Mar 2023, 00:00 GMT · active
Bid statistics
highestValidBidValue: 1675000 (lot 1)
lowestValidBidValue: 1675000 (lot 1)
Buyer and organisations in this procedure

Surrey and Borders Partnership NHS Foundation Trust

Contracting authority GB-FTS-15940
View buyer profile

  • Surrey and Borders Partnership NHS Foundation Trust
    buyer

    Third Floor, Leatherhead House, Station Road, Leatherhead, UK, KT22 7FG
    Darren.Strachan@sabp.nhs.uk
    +44 1883383838

  • Bouygues E&S FM UK Ltd
    supplier

    Becket House, 1 Lambeth Palace Road, London, UK, SE1 7EU

  • Surrey and Borders NHS Trust
    reviewBody

    Leatherhead
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThe Trust considers that it is permissible to extend the contract on the basis that the proposed modification falls within the scope of Regulation 72(1)(b) of the Public Contracts Regulations 2015 (as amended) (“PCR”) which permits additional services to be provided by the original contractor where those additional services have become necessary, and where a change of contractor cannot be made for economic or technical reasons, and where a change of contractor would cause significant inconvenience or duplication of cost. The proposed modification amounts to a short extension covering an interim period prior to the in-sourcing of the services. It would cause significant disruption, inconvenience, and duplicated (and wasted) costs, for a new contractor to be procured and to have to mobilise for that short interim period. Furthermore, the Trust considers that the proposed modification is not “substantial” within the meaning of Regulation 72(1)(e) and 72(8) of the PCR. The proposed modification does not render the contract materially different in character to the one initially concluded. The proposed modification (in effect changing a 5+2 term to a 5+3 term) would not have affected the participation in, or outcome of, the original procurement. The proposed modification does not alter the economic balance of the contract in favour of Bouygues. It is a short extension during which the same services will be delivered for the same price.