Official UK procurement notice
Surfacing and Supply of Quarried Materials 2025
Authority: South Gloucestershire Council (Local council)
What is being bought
Published requirement descriptionSouth Gloucestershire Council (SGC) requires a contractor to support its in-house workforce in the provision of surfacing and quarried materials. SGC is procuring a single supplier Term Service Contract ensuring the supply only of quarried materials and the supply & lay of surfacing materials to support delivery of South Gloucestershire Council's capital programme and infrastructure projects in South Gloucestershire and the wider West of England Combined Mayoral Authority (WEMCA) area. The contract will include the ability to raise Task Orders for additional services that fall within the scope of the main contract.
CPV: Construction, foundation and surface works for highways, roads · Engineering works and construction works · Gravel, sand, crushed stone and aggregates · Highway materials · Road-construction materials
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£84,000,000
- Economic & financial standing
Set out in full in the ITT documents, but a brief summary is provided below:
Financial Conditions of Participation:
- Minimum average turnover for last 2 financial years of 3 times annual contract value.
- Evidence of economic and financial standing (where bidder is relying on a guarantor).
- Confirmation that bidder has/will commit to obtain prior to award, required insurance cover.
Legal Conditions of Participation:
- Confirmation that bidder has/will commit to obtain prior to award, NHSS Certification - Scheme 16.
- Confirmation that bidder has or will commit to obtain prior to award, the human and technical resources to perform the contract to comply with UK GDPR and ensure protection of rights of data subjects.
- Technical & professional ability
Set out in full in the ITT documents, but a brief summary is provided below:
Technical Conditions of Participation:
- Details of 3 previous successful contracts of a similar scope to this requirement.
- Certification(s) to relevant standard(s) or provisions in place in relation to CAS questions (e.g. regards Health & Safety, Environmental, Quality, Equality and Corporate Social Responsibility).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality/ability to meet specification: 55%
- Cost: 35%
- Social Value/Climate: 10%
Published award criteria (3)
- Cost: Price List used to complete multiple scenarios that result in a contract cost
- Quality/ability to meet specification: Contains the questions that the Council will score against to measure the technical quality/ability of the Contractor to deliver against the specification and any additional value.
- Social Value/Climate: Covers Social Value and Climate Emergency. For Social Value: based on the National TOMs (Themes, Outcomes and Measures) developed by the Social Value Portal (SVP), bidders are required to propose credible Social Value targets against which performance will be monitored. For Climate Emergency: Contains questions that the Council will score against to measure the Contractor's ability to support the Council's carbon/climate aims.
- Economic & financial standing
Set out in full in the ITT documents, but a brief summary is provided below:
Financial Conditions of Participation:
- Minimum average turnover for last 2 financial years of 3 times annual contract value.
- Evidence of economic and financial standing (where bidder is relying on a guarantor).
- Confirmation that bidder has/will commit to obtain prior to award, required insurance cover.
Legal Conditions of Participation:
- Confirmation that bidder has/will commit to obtain prior to award, NHSS Certification - Scheme 16.
- Confirmation that bidder has or will commit to obtain prior to award, the human and technical resources to perform the contract to comply with UK GDPR and ensure protection of rights of data subjects.
- Technical & professional ability
Set out in full in the ITT documents, but a brief summary is provided below:
Technical Conditions of Participation:
- Details of 3 previous successful contracts of a similar scope to this requirement.
- Certification(s) to relevant standard(s) or provisions in place in relation to CAS questions (e.g. regards Health & Safety, Environmental, Quality, Equality and Corporate Social Responsibility).
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 5 Sept 2025, 18:27 BST
- Last source update
- 25 Sept 2026, 20:02 BST
- Award evaluation window
- Submission end – 23 Apr 2026
- Authority reference
DN786611- FTS notice number
2026/S 000-002450- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059559Find a Tender- Contract terms summary
Set out in contract documents
- Risks
The contract is heavily linked to global events affecting supply and demand.
How it was run
Official notice- Submission deadline
- 2 Mar 2026, 12:00 GMT
- Clarification deadline
- 6 Feb 2026, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please submit your main submission electronically via the ProContract or 'Supplying the South West' portal using either: www.supplyingthesouthwest.org.uk ↗ OR www.procontract.due-north.com/Login ↗
Please submit your Social Value submission directly onto the Social Value Portal against project reference Sl0-0000-3DOsP here: app.socialvalueportal.com/s/supplierregistration ↗
Timeline
5 Sept 2025 → 25 Sept 2026 · 11 dates- Planning notice published5 Sept 2025, 18:27 BST
- Market engagement335 days ago14 Nov 2025, 23:59 GMT
South Gloucestershire Council (SGC) is conducting a Preliminary Market Engagement (PME) exercise in relation to its procurement of Surfacing and Supply of Quarried Materials to assist it in developing its requirements and approach.
This engagement is conducted in accordance with Section 16 of the Procurement Act 2023, which permits contracting authorities to engage with the market prior to commencing a procurement procedure.
The purpose of this PME is to:
- Understand market capacity and interest.
- Check and develop procurement requirements.
- Help design procedures, participation conditions and award criteria.
- Identify any potential barriers to participation.
SGC is sharing draft Invitation to Tender (ITT) documentation and seeking feedback from the market on the information contained therein.
Participation in this PME is voluntary, but SGC encourages any organisation or group of organisations interested in bidding for this contract to respond to the questions contained within it's 'Preliminary Market Engagement Questionnaire'. Your feedback is valuable in helping us shape a fair, transparent and effective procurement process.
SGC are still finalising their approach and documentation. The responses to its PME Questionnaire will be fed into this process and the finished tender documents are anticipated to be issued shortly after the engagement deadline.
PLEASE NOTE: The e-sender form for the completion of this UK2 Preliminary Market Engagement Notice does not give the option for SGC to specify the closing time for the return of responses. We believe this will display on the notice as 23:59, but the Council asks please that PME Questionnaire responses are returned by 17:00 on Friday 14 November 2025.
- Next notice expected328 days ago21 Nov 2025, 23:59 GMT
- Tender notice published276 days ago12 Jan 2026, 19:03 GMT
- Clarification questions by251 days ago6 Feb 2026, 23:59 GMT
- Submission deadline228 days ago2 Mar 2026, 12:00 GMT
- Award decision expected by175 days ago23 Apr 2026, 23:59 BST
- Contract starts107 days ago1 Jul 2026, 00:00 BST
- Assessment summaries sent100 days ago8 Jul 2026, 00:00 BST
- Standstill ends87 days ago20 Jul 2026, 23:59 BST
- Latest notice published20 days ago25 Sept 2026, 20:02 BST
Notice history
10 events · 5 releases on Find a Tender · since 5 Sept 2025- Pipeline notice published5 Sept 2025, 18:27 BSTUK1
- Preliminary market engagement notice published1 Nov 2025, 19:49 GMTUK2
- Tender notice published12 Jan 2026, 19:03 GMTUK4
- Status changed to active12 Jan 2026, 19:03 GMT
- Procurement method changed12 Jan 2026, 19:03 GMT
- Deadline published: 2 Mar 2026, 12:00 GMT12 Jan 2026, 19:03 GMT
- Contract award notice published8 Jul 2026, 23:53 BSTUK6
- Status changed to complete8 Jul 2026, 23:53 BST
- Contract signature expected29 Jul 2026, 23:59 BSTscheduled
- Contract details notice published25 Sept 2026, 20:02 BSTUK7
Routine re-releases (5)
- 2025-11: 1 release · 1 Nov 2025
- 2025-09: 1 release · 5 Sept 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Tarmac Trading Limited1 Aug 2026 – 31 Jul 2031 · up to 31 Jul 2033Extensions: Single 2 year extension option. · Options: The contract will include the ability to raise Task Orders for the aforementioned services and additional services that fall within the scope of the main contract. | £84,000,000 | 8 Jul 2026 | Awarded |
Contracts
Surfacing and Supply of Quarried Materials · Tarmac Trading Limited
- Signed
- 26 Aug 2026
- Value
- £84,000,000
- Period
- 1 Sept 2026 – 31 Aug 2031 · up to 31 Aug 2033 with extensions
- Status
- active
- Extensions
- Single 2 year extension option
- Options
- The right to additional purchases while the contract is valid. The contract will include the ability to raise Task Orders for the aforementioned services and additional services that fall within the scope of the main contract.
3 agreed KPIs: 1. Supply and Lay (Time) · 2. Supply and Lay (Cost) · 3. Supply and Lay (Quality)
- 1. Supply and Lay (Time)
- 2. Supply and Lay (Cost)
- 3. Supply and Lay (Quality)
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders · 7 at stage one | 2 | 0 | — |
Who bid
- wonTarmac Trading Limited · West Midlands
- did not winBreedon Trading Limited · East Midlands
- did not winE T M Contractors LimitedSME · South West England
- did not winFerns Surfacing LimitedSME · South East England
- did not winHanson Quarry Products Europe Limited (T/A Heidelberg Materials UK) · South East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
5 commercial parties on the notice · 1 awarded- Breedon Trading LimitedBidder / tenderer
- E T M Contractors LimitedBidder / tenderer
- Ferns Surfacing LimitedBidder / tenderer
- Hanson Quarry Products Europe Limited (T/A Heidelberg Materials UK)Bidder / tenderer
- Tarmac Trading LimitedAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender