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Published 25 May 2021, 22:45 BST

Official UK procurement notice

Supply Teachers and Temporary Staff (STaTS)

Official notice

Authority: Crown Commercial Service (Central government)·Consortium: 3 public authorities

Framework agreement8 lotsServicesOpen procedureSME suitable
Sectors: Business Services & Consultancy (79) Delivery: UK
Framework ceiling (notional)£400,000,000total for 8 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 18 Mar 2022awarded 5 Jul 2022
Lots 8see the lot list below

What is being bought8 lots · detail below

Published requirement description

Crown Commercial Service has established an agreement for the recruitment of temporary and fixed term teachers and non-teaching staff for UK schools, colleges and educational establishments including nurseries, pupil referral units, and children centres.

The purpose of this framework agreement is to provide schools with an open, fair and transparent route when hiring supply teachers and other temporary staff that also delivers value for money. Roles include head teachers, qualified and non–qualified teachers both SEN and non- SEN, education support (such as staff cover supervisors and teaching assistants) invigilators and senior leaders. Other temporary staff include but not limited to, administrative and clerical (IT and finance staff) estates and maintenance and cleaners.

The exact duration of the agreement will be for an initial period of 3 years with the option to extend for up to 1 year

CPV: Personnel and payroll services · Placement services of office-support personnel · Placement services of personnel · Recruitment services · Supply services of office personnel · Supply services of personnel including temporary staff

How this framework works

From the published notice
Bids received
126 bids received · 1 suppliers appointed

Lots and requirements (8)Procurement structure

8 lots · 5 with a published value · evaluation weights differ by lot

Every one of these 2 lots carries the same published figure, £60,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Direct Provision of Supply Teachers, Education Support Staff and other temporary staffing services.AwardedRenewalPublished value£240,000,000

The supplier will provide recruitment services for the provision of supply teachers, education support staff and other temporary staffing services from both: — Employment businesses for temporary assignments, and

— Employment agencies for fixed term employment.

The supplier will be required to be aware of and ensure compliance to all changes in practise in the recruitment market and changes in policy and legislation. The Supplier must hold and maintain certification from an approved Accreditation Body. The Supplier will ensure that such changes are communicated in a timely manner to the buyer and where necessary, appropriate changes made to processes and procedures (i.e. AWR, IR35, and Minimum Wage).

To support Buyers in utilising Lot 1 CCS will establish an Agency Selection Tool using details of all suppliers’ branches/offices. Additional information: The authority does not consider that transfer of undertakings (protection of employment) Regulations 2006 to be an issue in respect of this procurement at framework agreement stage as services are not provided at this level. It is your responsibility to take your own advice and consider whether TUPE is likely to apply andto act accordingly. You are encouraged to carry out your own due diligence.

Delivery: UK · Not mandatory
Extensions: The initial duration of the Framework is 3 years, with an option to extend for up to 1 year CCS reserve the right to extend lots by varying durationsVariant bids: not allowed
79600000 Recruitment services79610000 Placement services of personnel79612000 Placement services of office-support personnel79620000 Supply services of personnel including temporary staff79621000 Supply services of office personnel79631000 Personnel and payroll services
Lot #2Neutral Vendor: Managed Service Requirements of Supply Teachers, Education Support Staff and other temporary staffing services.RenewalPublished value£20,000,000

Neutral vendor: managed service requirements of supply teachers, education support staff and other temporary staffing services. The neutral vendor will take overall responsibility for providing the buyer with their worker needs.

A neutral vendor supplier will not supply any workers directly from its own business, and a maximum of 20% through any affiliated businesses, and will use an approved supply chain to meet all worker requirements.

The supplier will manage provision of supply teachers, education support staff and other temporary staffing services from both:

— Employment businesses for temporary assignments, and

— Employment agencies for fixed term employment.

The supplier will be required to be aware of and ensure compliance to all changes in practise in the recruitment market and changes in policy and legislation.

The Buyer contracts only with the Neutral Vendor supplier, and the Neutral Vendor is responsible for managing their supply chain.

The Supplier may set up and manage a talent pool on behalf of the Buyer. Workers supplied via the talent pool may be employed by the Employment Business or the Buyer.

The Supplier will ensure that such changes are communicated in a timely manner to the buyer and where necessary, appropriate changes made to processes and procedures (i.e. AWR, IR35, Minimum Wage). Additional information: The authority does not consider that transfer of undertakings (protection of employment) Regulations 2006 to be an issue in respect of this procurement at framework agreement stage as services are not provided at this level. It is your responsibility to take your own advice and consider whether TUPE is likely to apply and to act accordingly. You are encouraged to carry out your own due diligence.

Delivery: UK
Extensions: The initial duration of the Framework is 3 years, with an option to extend for up to 1 year CCS reserve the right to extend lots by varying durationsVariant bids: not allowed
79600000 Recruitment services79610000 Placement services of personnel79612000 Placement services of office-support personnel79620000 Supply services of personnel including temporary staff79621000 Supply services of office personnel79631000 Personnel and payroll services
Lot #3Education Technology Platform Provision of Supply Teachers, Education Support Staff and other temporary staffing services with contract values of no more than £2.499m.CancelledRenewalPublished value£20,000,000

An Education Technology platform provider will take responsibility for providing the

Buyer with recruitment services to meet their Worker needs, including the sourcing,

engagement and administration of the non-permanent workforce through standardised

processes and use of technology.

An Education Technology platform Supplier shall not supply any Workers directly from

its own business, and a maximum of 20% through any affiliated businesses, and will use

an approved supply chain to meet all Worker requirements. The Supplier will manage

provision of Supply Teachers, Education Support Staff and other temporary staffing

services from both:

  • Employment Businesses for temporary Assignments; and
  • Employment Agencies for Fixed Term employment

The Supplier may set up and manage a talent pool on behalf of the Buyer. Workers

supplied via the talent pool may be employed by the Employment Business or the Buyer.

The Supplier will ensure that such changes are communicated in a timely manner to the

buyer and where necessary, appropriate changes made to processes and procedures

(i.e. AWR, IR35, Minimum Wage). Additional information: The authority does not consider that transfer of undertakings (protection of

employment) Regulations 2006 to be an issue in respect of this procurement at

framework agreement stage as services are not provided at this level. It is your

responsibility to take your own advice and consider whether TUPE is likely to apply and

to act accordingly. You are encouraged to carry out your own due diligence.

Delivery: UK
Extensions: The initial duration of the Framework is 3 years, with an option to extend for up to 1 year CCS reserve the right to extend lots by varying durationsVariant bids: not allowed
79600000 Recruitment services79610000 Placement services of personnel79612000 Placement services of office-support personnel79620000 Supply services of personnel including temporary staff79621000 Supply services of office personnel79631000 Personnel and payroll services
Lot #4Master Vendor: Managed Service Requirements of Supply Teachers, Education Support Staff and other temporary staffing services.CancelledRenewalceiling above

Managed service requirements of supply teachers, education support staff and other temporary staffing services.

A Managed Service Provider will take responsibility for providing the Buyer with recruitment services to meet their Worker needs, including the sourcing, engagement and administration of the non-permanent workforce through standardised processes and use of technology.

The master vendor will take overall responsibility for providing the buyer with recruitment services to meet their worker needs.

The supplier will manage provision of supply teachers, education support staff and other temporary staffing services from both:

— Employment businesses for temporary assignments, and

— Employment agencies for fixed term employment.

The supplier will provide workers directly from their own resource pool and has the option of managing supplementary supply through an approved supply chain The Supplier may set up and manage a talent pool on behalf of the Buyer. Workers supplied via the talent pool may be employed by the Employment Business or the Buyer.

The buyer contracts only with the master vendor Supplier, and the master vendor is responsible for managing their supply chain.

The Supplier must hold and maintain certification from an approved Accreditation Body.

The supplier will ensure that its sourcing of Workers via the accredited supply chain complies with all legislative and regulatory requirements, as detailed in the terms of the framework contract.

The supplier will be required to aware of and ensure compliance to all changes in practise in the recruitment market and changes in policy and legislation The Supplier will ensure that such changes are communicated in a timely manner to the buyer and where necessary, appropriate changes made to processes and procedures (i.e. AWR, IR35, Minimum Wage). Additional information: The authority does not consider that transfer of undertakings (protection of employment) Regulations 2006 to be an issue in respect of this procurement at framework agreement stage as services are not provided at this level. It is your responsibility to take your own advice and consider whether TUPE is likely to apply andto act accordingly. You are encouraged to carry out your own due diligence.

Delivery: UK · Not mandatory
Extensions: The initial duration of the Framework is 3 years, with an option to extend for up to 1 year CCS reserve the right to extend lots by varying durationsVariant bids: not allowed
79600000 Recruitment services79610000 Placement services of personnel79612000 Placement services of office-support personnel79620000 Supply services of personnel including temporary staff79621000 Supply services of office personnel79631000 Personnel and payroll services
Lot #5Master Vendor: Managed Service Requirements of Supply Teachers, Education Support Staff and other temporary staffing services with contacts of any valueCancelledRenewalceiling above

Managed service requirements of supply teachers, education support staff and other

temporary staffing services.

A Managed Service Provider will take responsibility for providing the Buyer with

recruitment services to meet their Worker needs, including the sourcing, engagement

and administration of the non-permanent workforce through standardised processes

and use of technology.

The master vendor will take overall responsibility for providing the buyer with

recruitment services to meet their worker needs.

The supplier will manage provision of supply teachers, education support staff and

other temporary staffing services from both:

— Employment businesses for temporary assignments, and

— Employment agencies for fixed term employment.

The supplier will provide workers directly from their own resource pool and has the

option of managing supplementary supply through an approved supply chain

The Supplier may set up and manage a talent pool on behalf of the Buyer. Workers

supplied via the talent pool may be employed by the Employment Business or the Buyer.

The buyer contracts only with the master vendor Supplier, and the master vendor is

responsible for managing their supply chain.

The Supplier must hold and maintain certification from an approved Accreditation Body.

The supplier will ensure that its sourcing of Workers via the accredited supply chain

complies with all legislative and regulatory requirements, as detailed in the terms of the

framework contract.

The supplier will be required to aware of and ensure compliance to all changes in

practise in the recruitment market and changes in policy and legislation The Supplier

will ensure that such changes are communicated in a timely manner to the buyer and

where necessary, appropriate changes made to processes and procedures (i.e. AWR,

IR35, Minimum Wage). Additional information: The authority does not consider that transfer of undertakings (protection of

employment) Regulations 2006 to be an issue in respect of this procurement at

framework agreement stage as services are not provided at this level. It is your

responsibility to take your own advice and consider whether TUPE is likely to apply and

to act accordingly. You are encouraged to carry out your own due diligence.

Delivery: UK
Extensions: The initial duration of the Framework is 3 years, with an option to extend for up to 1 year CCS reserve the right to extend lots by varying durationsVariant bids: not allowed
79600000 Recruitment services79610000 Placement services of personnel79612000 Placement services of office-support personnel79620000 Supply services of personnel including temporary staff79621000 Supply services of office personnel79631000 Personnel and payroll services
Lot #6Provision of qualified and non-qualified supply teachers and other temporary staff in educational establishments.PlannedLot estimate not published

The supplier will provide recruitment services for the provision of supply teachers, unqualified teacher and education support staff and other temporary staffing services from both:

— Employment businesses for temporary assignments, and

— Employment agencies for fixed term employment.

The supplier will ensure that they comply with all legislative and regulatory requirements, and all workers are fully compliant, as detailed in the terms of the framework contract.

The supplier will be required to be aware of and ensure compliance to all changes in practise in the recruitment market and changes in policy and legislation.

The Supplier will ensure that such changes are communicated in a timely manner to the buyer and where necessary, appropriate changes made to processes and procedures (i.e. AWR, IR35, Minimum Wage). Additional information: The authority does not consider that transfer of undertakings (protection of employment) Regulations 2006 to be an issue in respect of this procurement at framework agreement stage as services are not provided at this level. It is your responsibility to take your own advice and consider whether TUPE is likely to apply and to act accordingly. You are encouraged to carry out your own due diligence.

Delivery: UK
79610000 Placement services of personnel
Lot #7Master Vendor: Managed Service Requirements of Supply Teachers, Unqualified Teachers, Education Support Staff and other temporary staffing services.PlannedLot estimate not published

Managed service requirements of supply teachers, unqualified teacher, education support staff and other temporary staffing services.

The master vendor will take overall responsibility for providing the buyer with recruitment services to meet their worker needs.

The supplier will manage provision of supply teachers, unqualified teacher, education support staff and other temporary staffing services from both:

— Employment businesses for temporary assignments, and

— Employment agencies for fixed term employment.

The supplier will provide workers directly from their own resource pool and has the option of managing supplementary supply from subcontractor(s) as outlined in joint schedules (Schedule 6 (key subcontractor(s)).

The buyer will contract only with the master vendor, and the master vendor is responsible for managing their supply chain which must be accredited. The master vendor must also be accredited.

The supplier will ensure that its sourcing of Workers via the accredited supply chain complies with all legislative and regulatory requirements, as detailed in the terms of the framework contract.

The supplier will be required to aware of and ensure compliance to all changes in practise in the recruitment market and changes in policy and legislation

The Supplier will ensure that such changes are communicated in a timely manner to the buyer and where necessary, appropriate changes made to processes and procedures (i.e. AWR, IR35, Minimum Wage). Additional information: The authority does not consider that transfer of undertakings (protection of employment) Regulations 2006 to be an issue in respect of this procurement at framework agreement stage as services are not provided at this level. It is your responsibility to take your own advice and consider whether TUPE is likely to apply and to act accordingly. You are encouraged to carry out your own due diligence

Delivery: UK
79610000 Placement services of personnel
Lot #8Neutral Vendor: Managed Service Requirements of Supply Teachers, Unqualified Teacher, Education Support Staff and other temporary staffing services.PlannedLot estimate not published

Neutral vendor: managed service requirements of supply teachers, unqualified teacher, education support staff and other temporary staffing services.

The neutral vendor will take overall responsibility for providing the buyer with their worker needs.

A neutral vendor supplier will not supply any workers directly from its own business (or any affiliated businesses) and will use an accredited supply chain to meet all worker requirements. For the Buyer receiving the service, the buyer will enter into a call-off contract with the neutral vendor supplier and not with the supply chain directly.

The supplier will ensure that the sourcing of workers via the accredited supply chain comply with all legislative and regulatory requirements, as detailed in the terms of the framework contract.

The supplier will manage provision of supply teachers, unqualified teacher, education support staff and other temporary staffing services from both:

— Employment businesses for temporary assignments, and

— Employment agencies for fixed term employment.

The supplier will be required to be aware of and ensure compliance to all changes in practise in the recruitment market and changes in policy and legislation.

The Supplier will ensure that such changes are communicated in a timely manner to the buyer and where necessary, appropriate changes made to processes and procedures (i.e. AWR, IR35, Minimum Wage). Additional information: The authority does not consider that transfer of undertakings (protection of employment) Regulations 2006 to be an issue in respect of this procurement at framework agreement stage as services are not provided at this level. It is your responsibility to take your own advice and consider whether TUPE is likely to apply and to act accordingly. You are encouraged to carry out your own due diligence.

Delivery: UK
79610000 Placement services of personnel

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotPriceQualitySplit
1 · Direct Provision of Supply Teachers, Education Support Staff and other temporary staffing services.100%—
4 · Master Vendor: Managed Service Requirements of Supply Teachers, Education Support Staff and other temporary staffing services.30%70%
5 · Master Vendor: Managed Service Requirements of Supply Teachers, Education Support Staff and other temporary staffing services with contacts of any value30%70%
2 · Neutral Vendor: Managed Service Requirements of Supply Teachers, Education Support Staff and other temporary staffing services.30%70%
3 · Education Technology Platform Provision of Supply Teachers, Education Support Staff and other temporary staffing services with contract values of no more than £2.499m.30%70%
Lot distribution rule: Maximum number of lots that may be awarded to one tenderer: Lot 1 – No restrictions Lot 2 (2.1 and/or 2.2), Lot 3 and Lot 4, a bidder can only be awarded one place and would need to make a preference during the selection stage. For the purposes of selecting your preferred Lot on the selection questionnaire, both Lots 2.1 and 2.2 will be considered ‘Lot 2.’
Conditions of participation1
  • Suitability

    Candidates will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the directive) on the basis of information provided in response to an invitation to tender (ITT) registering for access.

What this means for your bid
  • Price carries 30–100 points depending on the lot; most lots put it at 30 points.
  • “Supply Teachers and Temporary Staff (STaTS)” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
25 May 2021, 22:45 BST
Last source update
4 Aug 2022, 15:22 BST
Award evaluation window
18 Mar 2022 – …
Authority reference
RM6238
FTS notice number
2022/S 000-021434
Classification (CPV)
Personnel and payroll servicesPlacement services of office-support personnelPlacement services of personnelRecruitment servicesSupply services of office personnelSupply services of personnel including temporary staff
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02b503 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

Publisher note: As part of this contract award notice the following can be accessed at: https://www.contractsfinder.service.gov.uk/Notice/e7f0fbf9-cc73-4bf7-b186-2be01312a252 1) Redacted Commercial Agreement 2) List of Successful Suppliers 3) Approved Customer list 4) Transparency Agenda On 02/04/2014, Government introduced its Government Security Classifications (GSC) scheme which replaced Government Protective Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. All bidders were required to make themselves aware of the changes as it may impact this requirement. This link provides information on the GSC at: https://www.gov.uk/government/publications/government-security-classifications Cyber Essentials is a mandatory requirement for Central Government contracts which involve handling personal information or provide certain ICT products/services. Government is taking steps to reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders were required to demonstrate they comply with the technical requirements prescribed by Cyber Essentials, for services under and in connection with this procurement.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Appointment period ends
18 Mar 2022, 15:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
18 Mar 2022, 15:01 GMT
Detailed submission instructions & authority contactsFrom official release

crowncommercialservice.bravosolution.co.uk ↗

Timeline

1 Dec 2021 → 4 Aug 2022 · 4 dates
  1. Next notice expected
    1 Dec 2021
  2. Admission / appointment period endsperiod end, not a bid countdown
    18 Mar 2022, 15:00 GMT
  3. Bids opened
    18 Mar 2022, 15:01 GMT
  4. Notice published
    4 Aug 2022, 15:22 BST

Notice history

7 events · 3 releases on Find a Tender · since 16 Feb 2022
  1. Published value updated to £400,000,000
    16 Feb 2022, 22:45 GMT
    was £1,000,000,000
  2. Status changed to active
    16 Feb 2022, 22:45 GMT
  3. Procurement method changed
    16 Feb 2022, 22:45 GMT
  4. Deadline published: 18 Mar 2022, 15:00 GMT
    16 Feb 2022, 22:45 GMT
  5. Buyer details updated
    16 Feb 2022, 22:45 GMT
  6. Status changed to complete
    4 Aug 2022, 15:22 BST
  7. Buyer details updated
    4 Aug 2022, 15:22 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 126110 from SMEs
Contracts signed 1latest 5 Jul 2022

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 021434-2022-1

    Signed
    5 Jul 2022
    Value
    £240,000,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Direct Provision of Supply Teachers, Education Support Staff and other temporary staffing services.126bids · 126 electronic110——

Contracting authority & participating public bodies

2 public bodies on the notice

Crown Commercial Service

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsEducation The Capital Building, Old Hall Street, Liverpool, UK, L3 9PPContact email, phone Published organisation website ↗

Consortium members and other public bodies

Framework contractors & participating bidders

1 commercial party on the notice
  • See Contracts Finder Notice for full supplier listFramework contractor 9th Floor, The Capital, Old Hall Street, Liverpool, UK, L3 9PPContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria