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Published 6 Dec 2022, 14:01 GMT

Official UK procurement notice

Supply of Taxi/Private Hire Car Licence Plates & Ancillaries

Official notice

Authority: The City of Edinburgh Council (Local council)

GoodsOpen procedureSME suitable
Sectors: Transport Equipment & Vehicles (34)Construction Materials & Prefab (44) Delivery: Scotland (UKM75)
Awarded value£275,000published contract · exc. VAT
Submissions closed 20 Jan 2023awarded 14 Mar 2023
Awarded to VIP System Limited

What is being bought

Published requirement description

The City of Edinburgh Council's Taxi Examination Centre (TEC) requires to a contract for the supply of blank Taxi/Private Hire Car (PHC) Plates & Ancillaries (i.e. brackets, vehicle stickers & security foils, plate press & jig, plate design software etc.), the specifications for which are stipulated/approved by the Council’s Regulatory Committee. The Council is also seeking to employ a plate disposal methodology (for its own and West Lothian Council’s plates) which is secure, sustainable and offers value for money.

  • Recurrence: October 2025

CPV: Sign materials · Signage · Signs and related items

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal

See attached tender documentation.

Delivery: Scotland · Edinburgh and the Lothians.
Extensions: During the contract period TEC may require to change the technical specification of an item, retire items, add additional items, for example, as a result of a process change or an update to Licencing Regulations or Council Policy. · The contract will be let for a period of 2 years + two optional 12 month extensions, undertaken at the sole discretion of the Council.Variant bids: allowed
34928470 Signage34928471 Sign materials44423400 Signs and related items

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published award criteria (2)
  • Quality: 50
  • Price: 50
Conditions of participation2
  • Economic & financial standing

    SPD Question 4B.1 - Tenderers are required to provide their “general” annual turnover for the last two financial years.

    SPD Question 4B.4 - Tenderers are required provide their "Current Ratio" for the current Year and the prior Year. The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities.

    SPD Question 4B.5 - Tenderers are required demonstrate that they hold, or commit to obtaining prior to the commencement:

    a. Employers (Compulsory) Liability Insurance

    b. Public Liability Insurance

    c. Products Liability Insurance

    Minimum: SPD Question 4B.1 - Tenderers are required to have a minimum “general” annual turnover of GBP 160,000 for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discreti…
  • Technical & professional ability

    SPD Question 4C1.2 - It is a mandatory requirement that Tenderers have the professional and technical ability required to deliver a contract of this nature.

    SPD 4D.1 - It is a mandatory requirement that Tendering Organisations with more than 5 employees have a Health & Safety Policy in place which is approved at a senior level within the Organisation and is reviewed regularly.

    Minimum: SPD Question 4C1.2 - In response to this question tenderers are required to demonstrate their Organisation’s successful delivery of one or more similar contracts within the last three years. Where a Tenderer does not demonstrate suitable professional and technical ability to the …
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · October 2025
First published
6 Dec 2022, 14:01 GMT
Last source update
13 Apr 2023, 09:33 BST
Award evaluation window
20 Jan 2023 – …
Authority reference
CT1192
FTS notice number
2023/S 000-010585
Classification (CPV)
Sign materialsSignageSigns and related items
Delivery area
Scotland (UKM75)
Official registry OCID
ocds-h6vhtk-038b07 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service /OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

Publisher note: (SC Ref:728223)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
20 Jan 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
20 Jan 2023, 12:30 GMT
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

20 Jan 2023 → 13 Apr 2023 · 3 dates
  1. Submission deadline
    20 Jan 2023, 12:00 GMT
  2. Bids opened
    20 Jan 2023, 12:30 GMT
  3. Notice published
    13 Apr 2023, 09:33 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    13 Apr 2023, 09:33 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £275,0001 contract exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 14 Mar 2023
Awarded toValueDateStatus
VIP System LimitedSME£275,000 †—Awarded

Contracts

  • Contract 010585-2023-CT1192-1 · VIP System LimitedSME

    Signed
    14 Mar 2023
    Value
    £275,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

The City of Edinburgh Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Waverley Court, 4 East Market Street, Edinburgh, Scotland, EH8 8BGContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Sheriff CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice
  • VIP-System LtdAwarded supplier 2 Rutherford Court, 15 North Avenue, Clydebank Business Park, Clydebank, Scotland, G81 2QPContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.