Find a TenderAwarded
Published 20 Feb 2025, 15:51 GMT

Official UK procurement notice

Supply of Operated Plant · UK public procurement notice

Official notice

Authority: Westmorland and Furness Council (Local council)

Framework agreement18 lotsServicesOpen procedure
Framework ceiling (notional)£6,000,000total for 18 lots · framework ceiling, not attributable revenue
Submissions closed 17 Apr 2025awarded 21 Jul 2025
Lots 18see the lot list below

What is being bought18 lots · detail below

Published requirement description

The Council wishes to procure a framework for the hire of a range of operated plant to support an in-house delivery model of highway maintenance. The minor Highways construction works include but are not limited to carriageway and footway patching, drainage excavations, pothole repairs, sign installation, structures repairs, ditching and civils.

CPV: Hire of construction and civil engineering machinery and equipment with operator · Hire of industrial vehicles with driver

How this framework works

From the published notice
Bids received
8 bids on the busiest of 3 lots · 8 suppliers appointed

Lots and requirements (18)Procurement structure

18 lots · 15 with a published value · same evaluation weights on every lot

Every one of these 15 lots carries the same published figure, £6,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1South Lakes WestCancelledLot estimate not published

Operated Plant for the South Lakes West Area

Delivery: North West
Lot #2Eden AreaCancelledLot estimate not published

Operated Plant in the Eden Area

Delivery: North West
Lot #3South Lakes EastCancelledLot estimate not published

Operated Plant for the South Lakes East Area

Delivery: North West
Lot #4South Lakeland West (inc. Barrow) - General Wagonsceiling above

South Lakeland West (inc. Barrow) - General Wagons with Driver.

Delivery: North West
Variant bids: not allowed
Lot #5South Lakeland West (inc Barrow) - 180 Excavatorsceiling above

South Lakeland West (inc. Barrow) - 180 Excavators with operator

Delivery: North West
Variant bids: not allowed
Lot #6South Lakeland (inc. Barrow) - 360 Excavatorsceiling above

South Lakeland West - 360 Excavator with Operator

Delivery: North West
Variant bids: not allowed
Lot #7South Lakeland West (inc. Barrow) - Dual Road Sweepersceiling above

South Lakeland West (inc, Barrow) - Dual Road Sweepers with Operators

Delivery: North West
Variant bids: not allowed
Lot #8South Lakeland West (inc. Barrow) - Road Surface Equipmentceiling above

South Lakeland West (inc. Barrow) - Road Surface Equipment with Operator.

Delivery: North West
Variant bids: not allowed
Lot #9South Lakeland East - General Wagonsceiling above

South Lakeland East - General Wagons with Operator

Delivery: North West
Variant bids: not allowed
Lot #10South Lakeland East - 180 Excavatorsceiling above

South Lakeland East - 180 Excavators with Operator

Delivery: North West
Variant bids: not allowed
Lot #11South Lakeland East - 360 Excavatorsceiling above

South Lakeland East - 360 Excavators with Operator

Delivery: North West
Variant bids: not allowed
Lot #12South Lakeland East - Dual Road Sweepersceiling above

South Lakeland East - Dual Road Sweepers with operator

Delivery: North West
Variant bids: not allowed
Lot #13South Lakeland East - Road Surface Equipmentceiling above

South Lakeland East - Road Surface Equipment with operator

Delivery: North West
Variant bids: not allowed
Lot #14Eden - General Wagonsceiling above

Eden - General Wagons with operator

Delivery: North West
Variant bids: not allowed
Lot #15Eden - 180 Excavatorsceiling above

Eden - 180 Excavators with Operator

Delivery: North West
Variant bids: not allowed
Lot #16Eden - 360 Excavatorsceiling above

Eden - 360 Excavators with operator

Delivery: North West
Variant bids: not allowed
Lot #17Eden - Dual Road Sweepersceiling above

Eden - Dual Road Sweepers with operator

Delivery: North West
Variant bids: not allowed
Lot #18Eden - Road Surface Equipmentceiling above

Eden - Road Surface Equipment with Operator

Delivery: North West
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 18 lots
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Quality: 40%
  • Cost: 60%
Published award criteria (2)
  • Cost: 60
  • Quality: 40
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Supply of Operated Plant” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
20 Feb 2025, 15:51 GMT
Last source update
3 Nov 2025, 17:17 GMT
Award evaluation window
17 Apr 2025 – …
Authority reference
DN764395
FTS notice number
2025/S 000-070621
Classification (CPV)
Hire of construction and civil engineering machinery and equipment with operatorHire of industrial vehicles with driver
Delivery area
North West (UKD1)
Official registry OCID
ocds-h6vhtk-04e558 Find a Tender

Publisher note: Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference (DN697635) in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity. To express an interest you will need to login. if you are not already registered on the www.the-chest.org.uk you will need to return to the home page and click on Register.Register FREE link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you. Westmorland and Furness Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age,disability and sexual orientation. In this respect Westmorland and Furness Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the Authority's supplier audits on all aspects of diversity. The Contracting Authority expressly reserves the right: (i) not to award any contract as a result of the procurement process commenced by publication of this notice;and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. The Contracting Authority reserve the right to use any electronic portal during the life of the agreement. The value provided in Section II.1.5 is only an estimate. We cannot guarantee to suppliers any business through this contract. Under this procurement the contractor is required to actively participate in the economic and social regeneration of the locality of and surrounding the place of delivery for the procurement. Accordingly contract performance conditions may relate in particular to social and environmental considerations

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
17 Apr 2025, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
17 Apr 2025, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

17 Apr 2025 → 3 Nov 2025 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    17 Apr 2025, 12:00 BST
  2. Bids opened
    17 Apr 2025, 12:00 BST
  3. Notice published355 days ago
    3 Nov 2025, 17:17 GMT

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    3 Nov 2025, 17:17 GMT
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextII.2.7II.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months 48 This contract is subject to renewal NoI.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months 24 This contract is subject to renewal Yes

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 8admitted to the panel · see the list ↓
Bids received 8busiest of 3 lots
Contracts signed 3latest 21 Jul 2025

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £6,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 South Lakes West

    Signed
    21 Jul 2025
    Value
    ceiling above
    Status
    active
  • Eden Area

    Signed
    21 Jul 2025
    Value
    ceiling above
    Status
    active
  • South Lakes East

    Signed
    21 Jul 2025
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · South Lakes West8bids———
2 · Eden Area8bids———
3 · South Lakes East8bids———

Contracting authority & participating public bodies

Westmorland and Furness Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services South Lakeland House, Lowther Street, Kendal, North West, LA9 4DQContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body London

Framework contractors & participating bidders

9 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria