Official UK procurement notice
Supply of Graduation and Ceremonial Gowns, Photography and Event Services
Authority: Falmouth Exeter Plus (Public body)
What is being bought
Published requirement descriptionLot 1.
Graduation Gown hire or purchase, for example, gown hire, gown purchase, gown maintenance, Laundry service, repair, recycle (end of life for gown). Video recording, live streaming, relay, download and storage services and also include memorabilia and all aspect of CRM ticketing service.
Lot 2.
Graduation Photography and Media services including but not limited to:
All graduation photography prints and electronic media, photographic presentation options including but not limited to frames, video recording, streaming, digital media, replay, download and storage service and any and all associated memorabilia options.
Lot 3.
One Stop Shop inclusive of all of the above and including end-to-end graduation services events management. This lot also includes the provision of additional memorabilia and all aspects of CRM ticketing services for graduation services.
CPV: Event services · Higher education services · Special clothing · Special clothing and accessories · Specialised photography services
The lotProcurement structure
single lot · value publishedLot #1Supply of Graduation and Ceremonial Gowns, Photography and Event ServicesAwardedRenewalPublished value£400,000
Falmouth Exeter Plus (incorporating Falmouth University and the University of Exeter), requires the provision of annual graduation services to accommodate approximately two thousand five hundred eligible students. This figure includes 1500 BA students, and a further 700 MA students, and a small number of PhD students and Honorary Fellows each year.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Q: 40%
- Presentation Evaluation Scoring Sheets: 10%
- price: 30%
- Sustainability: 20%
Published award criteria (4)
- Q: 40
- Sustainability: 20
- Presentation Evaluation Scoring Sheets: 10
- Price: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 22 Nov 2023, 12:20 GMT
- Last source update
- 30 Jan 2024, 09:19 GMT
- Award evaluation window
- 20 Dec 2023 – …
- Authority reference
1980FXPLUS- FTS notice number
2024/S 000-002993- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-041be9Find a Tender
How it was run
Official notice- Submission deadline
- 20 Dec 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 20 Dec 2023, 12:00 GMT
Timeline
20 Dec 2023 → 30 Jan 2024 · 4 dates- Submission deadline20 Dec 2023, 12:00 GMT
- Bids opened20 Dec 2023, 12:00 GMT
- Bids must remain valid until21 Dec 2023, 23:59 GMT
- Notice published30 Jan 2024, 09:19 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete30 Jan 2024, 09:19 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Ede & Ravenscroft | £40,000 † | — | Awarded |
Contracts
Supply of Graduation and Ceremonial Gowns, Photography and Event Services · Ede & Ravenscroft
- Signed
- 29 Jan 2024
- Value
- £40,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Falmouth Exeter ExpressReview body
- Falmouth UniversityReview contact point
Bidders & participating suppliers
1 commercial party on the notice- Ede & Ravenscroft LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.