Official UK procurement notice
Supply of Boiler Management Systems
Authority: Anchor Hanover Group (Public body)
Sectors: Software Packages & ERP (48) Delivery: UK
Published estimate£200,000≈ £67k / year · £240,000 inc. VAT
Submissions closed 5 Jun 2025awarded 30 Jul 2025
Award (standstill) to Forest Rock Systems Ltd
Contract term 3 yrsends 13 Jul 2028 · up to 13 Jul 2030 with extensions · starts 14 Jul 2025
What is being bought
Published requirement descriptionThis procurement seeks to secure a boiler management supervisor software solution capable of Effective Heat Network Management, Energy and Carbon Reduction and Regulatory Reporting Compliance. Required Solution Features
- Integrate Multiple Systems: Support seamless integration across the diverse range of BMS types ( Coster, Tridium, Trend) and heat pump monitoring systems.
- Enable Optimisation: Provide tools for system optimisation to improve energy efficiency and reduce carbon emissions.
- Facilitate Rea-Time Data Management : Offer real-time monitoring and control functionalities for critical metrics.
- Support Regulatory Compliance: Enable comprehensive data collection and reporting functionalities to align with upcoming regulatory requirements. The contract duration will be an initial 3 year period with an option to extend for up to a further 2 years (3 years 1+1).
CPV: Industry specific software package
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£200,000
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Full details are included in the Invitation to Tender document.
- Technical & professional ability
Full details are included in the Invitation to Tender document.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
- Award Criteria - Quality: Full details of the Financial and Technical Evaluation criteria and scoring are included in the Invitation to Tender document.
- Award Criteria - Price: Full details of the Financial and Technical Evaluation criteria and scoring are included in the Invitation to Tender document.
Conditions of participation2
- Economic & financial standing
Full details are included in the Invitation to Tender document.
- Technical & professional ability
Full details are included in the Invitation to Tender document.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 30 Apr 2025, 12:34 BST
- Last source update
- 31 Jul 2025, 10:04 BST
- Award evaluation window
- Submission end – 1 Jul 2025
- Authority reference
C9818- FTS notice number
2025/S 000-017962- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050a1bFind a Tender
How it was run
Official noticeRun through: portal not identified
- Submission deadline
- 5 Jun 2025, 12:00 BST
- Clarification deadline
- 30 May 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
The tender documentation can be found here: anchor.my.salesforce-sites.com ↗ Supply of Boiler Management Systems (C9818)
Timeline
30 Apr 2025 → 12 Aug 2025 · 8 dates- Tender notice published30 Apr 2025, 12:34 BST
- Clarification questions by30 May 2025, 12:00 BST
- Submission deadline5 Jun 2025, 12:00 BST
- Award decision expected by1 Jul 2025, 23:59 BST
- Contract starts14 Jul 2025, 00:00 BST
- Assessment summaries sent30 Jul 2025, 00:00 BST
- Latest notice published31 Jul 2025, 10:04 BST
- Standstill ends12 Aug 2025, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 30 Apr 2025- Tender notice published30 Apr 2025, 12:34 BSTUK4
- Contract award notice published31 Jul 2025, 10:04 BSTUK6
- Status changed to complete31 Jul 2025, 10:04 BST
- Contract signature expected13 Aug 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £1,857,2281 award exc. VAT
Bids received 44 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Forest Rock Systems Ltd14 Aug 2025 – 13 Aug 2028 · up to 13 Aug 2030Extensions: 2 x 12 month extensions | £1,857,228 | 30 Jul 2025standstill to 12 Aug 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Forest Rock Systems LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender