Official UK procurement notice
Supply & Installation of Immersive Experience Pods (including on-going support)
Authority: North Lanarkshire Council (Local council)
What is being bought
Published requirement descriptionAs part of the preparatory work for a potential future procurement procedure, North Lanarkshire Council (the “Council”) is looking to engage with the market for 6 Immersive Experience Rooms to provide an entire room wall projection within various locations for use by Schools and Community Groups. The purpose of this PIN is to invite suppliers to engage early interest with a view to the Council contacting the suppliers who register interest at a later date. The form of communication may be e-mail or a supplier day, the Council will decide based on the level of interest received.
This procurement aligns with the Plan for North Lanarkshire which sets out our vision and plans to deliver a world class digital infrastructure capable of enhancing digital skills and levels of participation within our communities. The planned digital transformation is to be responsive to the needs of communities and enhance the opportunities to engage with services. A further ambition of the Council is to support all children and young people to realise their full potential. In doing so raising attainment and skills for learning life and work.
Having now completed the PIN engagement process the Council now wishes to progress to tender stage. The contract will be for a 5 year period commencing approximately February 2023 concluding in February 2028. The contract will be for an initial commitment of 2 new pods (including support) and the support of an existing pod. A maximum value of 2,000,000 GBP will be applied to the contract to include any future pods the Council may acquire funding for.
CPV: Audio-visual equipment · Hardware · Hardware installation services · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1Services required include:AwardedRenewalPublished value£2,000,000
Services required include:
- Surveys of chosen locations
- Added value opportunities to enhance the experience within these area’s such as interactive options, sensory options, floor projection etc.
- Supply of equipment
- Planning and installations, including provision for timetable and all associated finishing works.
- Live installation of all necessary hardware and software within associated licences.
- Training on use of new technology,
- Ongoing maintenance and support. Additional information: The Council arranged a day for suppliers to attend as part of the PIN notice and engagement.
The sites the pods are to be installed within must be visited before submitting your response.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
4A.1: If required by the member state, Tenderers are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
4A.2: Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Bidders must confirm if they hold the particular authorisation or memberships.
Failure to do so may result in the Tenderer being disqualified from the competition
- Economic & financial standing
Tenderers must respond to ESPD Questions 4B.1.2, 4B1.3, 4B.4. 4B.5.1b, 4B.5.2 and 4B.5.3
4B.4 Bidders will be required to state the value(s) for the following financial ratio(s):
Acid Test Ratio - The acid-test, or quick ratio, compares a company's most short-term assets to its most short-term liabilities to see if a company has enough cash to pay its immediate liabilities, such as short-term debt. The acid-test ratio disregards current assets that are difficult to liquidate quickly such as inventory. The acid-test ratio may not give a reliable picture of a firm's financial condition if the company has accounts receivable that take longer than usual to collect or current
The Tenderer's response to these questions for Economic and Financial Standing will be evaluated as follows:
Pass = response is compliant with the minimum requirement stated in the Contract Notice section III.1.2) Economic and financial standing
Fail = response is not compliant with the minimum requirement stated in the Contract Notice section III.1.2) Economic and financial standing.
Minimum: Employers Liability - 10000000GBP each and every claim and in the annual aggregate Public Liability - 5000000GBP each and every claim and in the annual aggregate Product Indemnity - 5000000GBP each and every claim or in the annual aggregate. Where in the aggregate, the policy sho… - Technical & professional ability
List and brief description of selection criteria:
4C1.2 Tenderers will be required to demonstrate that they have the relevant experience to deliver the services/supplies as described in this Contract Notice.
4C.10 Tenderers will be required to provide the proportion (i.e. percentage) of the contract that they intend to subcontract.
4D.1 Tenderers are required to provide a statement that demonstrates that they have the relevant quality assurance standards in place as described in part III.1.3 of the FTS Contract Notice or the relevant section of the Site Notice.
4D.2 Tenderers are required to provide a statement that demonstrates that they have the relevant environmental management standards in place as described in part III.1.3 of the FTS Contract Notice or the relevant section of the Site Notice.
Minimum: 4C 1.2 Successful delivery of one contract of a similar scope and nature which have been fulfilled in any of the three years prior to the publication of this notice. Tenderers must provide verifiable evidence of each contract relied upon to demonstrate achievement of this standar…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 28 Nov 2022, 16:06 GMT
- Last source update
- 23 Mar 2023, 15:24 GMT
- Award evaluation window
- 19 Dec 2022 – …
- Authority reference
NLC-CPT-22-031- FTS notice number
2023/S 000-008523- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0388deFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
TBC
- Review procedure
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: (SC Ref:726972)
How it was run
Official notice- Submission deadline
- 19 Dec 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 19 Dec 2022, 12:00 GMT
Timeline
19 Dec 2022 → 23 Mar 2023 · 3 dates- Submission deadline19 Dec 2022, 12:00 GMT
- Bids opened19 Dec 2022, 12:00 GMT
- Notice published23 Mar 2023, 15:24 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete23 Mar 2023, 15:24 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| BT PLC Services | £2,000,000 † | — | Awarded |
Contracts
Contract 008523-2023-NLC-CPT-22-031-1 · BT PLC Services
- Signed
- 22 Mar 2023
- Value
- £2,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Hamilton Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- BT PLCAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.