Official UK procurement notice
Supply, Installation, Maintenance & Replacement of Bus Shelters
Authority: East Lothian Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionSupply, Installation, Maintenance & Replacement of Bus Shelters within East Lothian.
- Recurrence: 15/4/26
CPV: Bus shelters
Lots and requirements (2)Procurement structure
2 lots · no lot values published · a supplier may bid for at most 2 and win at most 2 of them · evaluation weights differ by lotLot #1Journey Hub SheltersAwardedRenewal
East Lothian Council intends to appoint a supplier/suppliers for the supply, install and maintenance of new bus shelters to support enhanced bus services throughout the county. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
The value of procurement is the potential maximum value over the total of the initial 3 year duration.
Lot #2Maintenance and replacement of existing sheltersAwardedRenewal
East Lothian Council intends to appoint a supplier/suppliers to efficiently maintain existing bus shelters and replace where necessary on a like-for-like basis throughout the county. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
The value of procurement is the potential maximum value over the total of the initial 3 year duration.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Environmental | Split |
|---|---|---|---|---|
| 1 · Journey Hub Shelters | 50% | 40% | 10% | |
| 2 · Maintenance and replacement of existing shelters | 30% | 60% | 10% |
- Economic & financial standing
It is a requirement that tenderers financial standing will pass the requirements of the East Lothian Council financial health evaluation (Appendix 2: Financial Health Evaluation Flowchart).
The tenderer must hold or commit to obtain, prior to the commencement of the Contract the following types and levels of insurance:
- Employers Liability Insurance GBP 10m each and every claim.
- Public Liability Insurance GBP 5m each and every claim.
- Contractors All Risk GBP 2m each and every claim.
Minimum: The financial information will be evaluated using the East Lothian Council financial health evaluation flowchart (available in the attachments section on PCS). The financial information provided will require to meet the following criteria: i) The ratio of total assets to total li… - Technical & professional ability
Bidders will be required to provide examples that demonstrate their experience and ability to deliver contracts, similar in nature to the requirements of this contract relevant as described in part II.2.4 of the Contract Notice. Please provide at least 2 examples of projects carried out during the last 3 years (Appendix 1).
- Price carries 40–60 points depending on the lot. Read the split per lot below.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 15/4/26
- First published
- 2 Jun 2021, 08:55 BST
- Last source update
- 9 Sept 2021, 16:45 BST
- Award evaluation window
- 9 Jul 2021 – …
- Authority reference
ELC-21-2496- FTS notice number
2021/S 000-022444- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02b742Find a Tender
- Electronic trading
- electronic payment
Publisher note: QUALITY MANAGEMENT PROCEDURES 1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), OR The bidder must have documents policies and procedures for quality management (details in the tender documents). HEALTH & SAFETY PROCEDURES 2. The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BSOHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. OR, The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation.(Details in tender document). ENVIRONMENTAL PROCEDURES 3.The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, OR The bidder must have the following (details in tender documents): a. A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder’s environmental emergency response procedures, including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control). b. Procedures for dealing with waste (e.g. waste management plans, waste segregation, recycling etc.). (SC Ref:666065)
How it was run
Official notice- Submission deadline
- 9 Jul 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 9 Jul 2021, 12:00 BST
Timeline
9 Jul 2021 → 9 Sept 2021 · 3 dates- Submission deadline9 Jul 2021, 12:00 BST
- Bids opened9 Jul 2021, 12:00 BST
- Notice published9 Sept 2021, 16:45 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete9 Sept 2021, 16:45 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Journey Hub Shelters1 award | |||
| Externiture LtdSME | £225,000 † | — | Awarded |
| Lot 2 · Maintenance and replacement of existing shelters1 award | |||
| Externiture LtdSME | £75,000 † | — | Awarded |
Contracts
Journey Hub Shelters · Externiture LtdSME
- Signed
- 10 Aug 2021
- Value
- £225,000
- Status
- active
Maintenance and replacement of existing shelters · Externiture LtdSME
- Signed
- 10 Aug 2021
- Value
- £75,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Journey Hub Shelters | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 2 · Maintenance and replacement of existing shelters | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- ExternitureAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.