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Find a TenderAwardedContract details notice
Published 14 May 2026, 00:16 BST

Official UK procurement notice

Freeze Dryer Services ;Parts, Service and Maintenance Contract

Official notice

Authority: MHRA (Central government)

ServicesCompetitive flexible procedureAbove thresholdSME suitableVCSE suitable
Sectors: Repair & Maintenance (50) Delivery: UK
Published estimate£500,000≈ £50k / year · £520,000 inc. VAT50.5% above final estimate
Submissions closed 9 Jun 2026awarded 28 Jul 2026
Awarded to Freeze Drying Services Limited2 awards
Contract term 9 yrs 11 moends 16 Jul 2036 · starts 14 Aug 2026

What is being bought

Published requirement description

This service contract is for annual servicing, calibration and emergency breakdown cover for three (3) Serail Freeze Dryers (CS150, CS100 and CS15) and refrigeration system servicing associated with the infectious filling isolator

  • The authority expects to re-tender this requirement around 16 Jul 2035, 23:59 BST.
  • How the procedure runs: Initial assessment of compliance will take place and those that pass will be shortlisted to the technical and commercial stage. The Authority reserves the right to introduce additional stages that may include but not limited to a presentation from bidders

CPV: Repair and maintenance services of medical and surgical equipment

The lotProcurement structure

single lot · value published
Lot #1Awarded 9 yrs 11 moSMEVCSEPublished value£500,000
Contract period: 14 Aug 2026 – 16 Jul 2036 (9 yrs 11 mo)Value: £500,000 exc. VAT · £520,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
50420000 Repair and maintenance services of medical and surgical equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Technical: Technical ability
  • Pricing: Price

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 16 Jul 2035
First published
14 May 2026, 00:16 BST
Last source update
17 Oct 2026, 10:41 BST
Award evaluation window
Submission end – 24 Jul 2026
Authority reference
C388670
FTS notice number
2026/S 000-044171
Latest notice
Contract details notice (UK7)
Classification (CPV)
Repair and maintenance services of medical and surgical equipment
Delivery area
UK
Official registry OCID
ocds-h6vhtk-069848 Find a Tender
Contract terms summary

As per the draft contract

How it runs

Initial assessment of compliance will take place and those that pass will be shortlisted to the technical and commercial stage.

The Authority reserves the right to introduce additional stages that may include but not limited to a presentation from bidders

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
Requests to participate (first stage)
9 Jun 2026, 17:00 BST
Submission deadline
9 Jun 2026, 17:00 BST
Clarification deadline
21 May 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Only electronic submissions will be accepted via MHRA Atamis solution health-family.force.com/s/Welcome ↗

Timeline

14 May 2026 → 17 Oct 2026 · 8 dates
  1. Tender notice published165 days ago
    14 May 2026, 00:16 BST
  2. Clarification questions by157 days ago
    21 May 2026, 17:00 BST
  3. Submission deadline138 days ago
    9 Jun 2026, 17:00 BST
  4. Award decision expected by93 days ago
    24 Jul 2026, 23:59 BST
  5. Assessment summaries sent87 days ago
    31 Jul 2026, 00:00 BST
  6. Contract starts73 days ago
    14 Aug 2026, 00:00 BST
  7. Standstill ends10 days ago
    15 Oct 2026, 23:59 BST
  8. Latest notice published8 days ago
    17 Oct 2026, 10:41 BST

Notice history

7 events · 4 releases on Find a Tender · since 14 May 2026
  1. Tender notice published
    14 May 2026, 00:16 BST
    UK4
  2. Tender notice published
    14 May 2026, 01:02 BST
    UK4
  3. Contract award notice published
    5 Oct 2026, 15:34 BST
    UK6
  4. Status changed to complete
    5 Oct 2026, 15:34 BST
  5. Procurement method changed
    5 Oct 2026, 15:34 BST
  6. Contract signature expected
    16 Oct 2026, 23:59 BST
    scheduled
  7. Contract details notice published
    17 Oct 2026, 10:41 BST
    UK7
Published amendments (1)

Deadline for participation extended by 1 week

Routine re-releases (4)
  • 2026-05: 1 release · 14 May 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £752,4051 contract exc. VAT · 1 repeated publication of the same award counted once
Bids received 11 from SMEs
Contracts signed 1latest 16 Oct 2026
Awarded toValueDateStatus
Freeze Drying Services LimitedFreeze Drying Services16 Oct 2026 – 1 Sept 2031 · up to 1 Sept 2036Extensions: 5 x 1 Year options to extend£752,405same award published again · counted once28 Jul 2026standstill to 15 Oct 2026Standstill
Freeze Drying Services Limited£752,405 †—Awarded

Contracts

  • Freezer Dryer Parts, Service and Maintanance Contract · Freeze Drying Services Limited

    Signed
    16 Oct 2026
    Value
    £752,405
    Period
    16 Oct 2026 – 1 Sept 2031 · up to 1 Sept 2036 with extensions
    Status
    active
    Extensions
    5 x 1yr options to extend
    4 agreed KPIs: KPI 1 – Emergency Response to Call-Outs · KPI 2 – Service and Maintenance Reporting · KPI 3 – Waste Reduction and Recycling …
    • KPI 1 – Emergency Response to Call-Outs
    • KPI 2 – Service and Maintenance Reporting
    • KPI 3 – Waste Reduction and Recycling
    • KPI 4 – Carbon Reduction

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders10—

Contracting authority & participating public bodies

MHRA

Contracting authorityPublic authority - central government GB-PPON: PJLJ-9824-VXPG 10 South Colonnade, London, London, E14 4PUContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Freeze Drying Services LtdAwarded supplierGB-COH: 02639022 Unit 2, Rear of Four Oaks, Chapel Road,, Smallfield, South East, RH6 9NWContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender