Official UK procurement notice
Supply, Install & Maintain Gym Equipment
Authority: East Ayrshire Leisure Trust
What is being bought3 lots · detail below
Published requirement descriptionSupply, install and maintain gym equipment for various venues.
- Recurrence: 2,3 or 4 years, depending on extension options
CPV: Fitness equipments · Gymnasium equipment · Installation services of fitness equipment · Repair and maintenance services
Lots and requirements (3)Procurement structure
3 lots · no lot values published · evaluation weights differ by lotLot #1Gym EquipmentAwardedRenewal
Supply, install and maintain gym equipment within various venues. Initially 3 projects are required to replace ageing equipment within the Hunter Fitness Suite, Loudoun Leisure Centre and the Rose Reilly Sports Centre. Further projects may be required during the term of the contract and will be called off as and when budgets are available.
Lot #2Specialist Electronic Power Assisted Gym EquipmentAwardedRenewal
Supply, install and maintain specialist electronic power assisted gym equipment within the Rose Reilly Sports Centre which should be a circuit based solution and allow for an active assisted range of motion for users who may have mobility issues, long term health conditions, rehabilitating or mental health struggles. Further requirements may be called off during the term of the contract.
Lot #3Maintenance & Repair of Fitness EquipmentAwarded
Provision of an annual equipment maintenance service for existing gym equipment out with the scope of Lots 1 and 2 with call outs to inspect and repair equipment as and when required.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Gym Equipment | 40 | 60 | |
| 2 · Specialist Electronic Power Assisted Gym Equipment | 40 | 50 | |
| 3 · Maintenance & Repair of Fitness Equipment | 40 | 60 |
- Suitability
Refer to ITT documents
- Price carries 50–60 points depending on the lot; most lots put it at 60 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2,3 or 4 years, depending on extension options
- First published
- 10 Apr 2024, 16:06 BST
- Last source update
- 18 Jul 2024, 11:29 BST
- Award evaluation window
- 13 May 2024 – …
- Authority reference
PS/24/13- FTS notice number
2024/S 000-022237- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04512fFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Refer to ITT documents
Publisher note: It should be noted that the deadline for expressions of interest is 12 noon on 10 May 2024 and the deadline for actual submission of tender is 12 noon on 13 May 2024. (SC Ref:772812)
How it was run
Official notice- Submission deadline
- 13 May 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 13 May 2024, 12:00 BST
Timeline
13 May 2024 → 18 Jul 2024 · 3 dates- Submission deadline13 May 2024, 12:00 BST
- Bids opened13 May 2024, 12:00 BST
- Notice published18 Jul 2024, 11:29 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete18 Jul 2024, 11:29 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Gym Equipment1 award | |||
| PULSE FITNESS LIMITED | £296,000 † | — | Awarded |
| Lot 2 · Specialist Electronic Power Assisted Gym Equipment1 award | |||
| InnervaSME | £296,000 † | — | Awarded |
| Lot 3 · Maintenance & Repair of Fitness Equipment1 award | |||
| Service SportSME | £296,000 † | — | Awarded |
Contracts
Lot 1 - Gym Equipment · PULSE FITNESS LIMITED
- Signed
- 15 Jul 2024
- Value
- £296,000
- Status
- active
Lot 2 - Specialist Electronic Power Assisted Gym Equipment · InnervaSME
- Signed
- 15 Jul 2024
- Value
- £296,000
- Status
- active
Lot 3 - Maintenance & Repair of Fitness Equipment · Service SportSME
- Signed
- 15 Jul 2024
- Value
- £296,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Gym Equipment | 6bids · 6 electronic | 5 | — | — |
| 2 · Specialist Electronic Power Assisted Gym Equipment | 3bids · 3 electronic | 2 | — | — |
| 3 · Maintenance & Repair of Fitness Equipment | 1bids · 1 electronic | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kilmarnock Sheriff CourtReview body
Bidders & participating suppliers
3 commercial parties on the notice- InnervaAwarded supplier
- Pulse Fitness Ltd.Awarded supplier
- Service SportAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria