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Official procurement procedure

Supply and Maintenance of Multi Function Devices and Photocopiers to Education Authority (EA) Schools

No classification published
Location not published
Published value
£19,500,000
Submission deadline 19 Jan 2026, 15:00 GMT
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: The Education Authority: "Supply and Maintenance of Multi Function Devices and Photocopiers to Education Authority (EA) Schools". Published status: complete. Published value: £19,500,000. 1 published lot. Recorded submission deadline: 19 Jan 2026, 15:00 GMT. See the official notice for participation instructions.
Contracting AuthorityThe Education AuthorityScope & CategoriesNot publishedSubmission Window
Closed
19 Jan 2026, 15:00 GMT
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)£19,500,000
Bidder Intelligence · Authority Profile: The Education Authority
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for The Education Authority. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
5.5Bids / Report
0% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 62 active published awards; 4 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityThe Education Authority
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSFramework
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published19 Mar 2026, 10:26 GMT
Last source update19 Mar 2026, 10:26 GMT
Recurring procurementNot published
ClassificationNot published
Delivery areaLocation not published
OCIDocds-h6vhtk-055d20
What is being bought
The provision of Supply and Maintenance of Multi Function Devices and Photocopiers to individual schools within Northern Ireland for a period of 4 years. This framework agreement is let by the Northern Ireland Education Authority ("EA") and is open to the NI educational bodies as follows and at some point, during the life of the framework agreement these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA. Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), Pre-Schools and Nurseries included within the EA's Pre-School Education Programme (PSEP).
What changed
From the official release history
  1. Official notice release published
    19 Mar 2026, 10:26 GMT
  2. tender value changed
    5 Feb 2026, 15:54 GMT
  3. Status changed to complete
    5 Feb 2026, 15:54 GMT
  4. Official notice release published
    5 Feb 2026, 15:54 GMT
  5. Submission deadline changed to published date
    5 Feb 2026, 15:54 GMT
  6. Official notice release published
    12 Jan 2026, 10:19 GMT
  7. Submission deadline changed to 19 Jan 2026, 15:00 GMT
    12 Jan 2026, 10:19 GMT
  8. Official notice release published
    15 Dec 2025, 09:37 GMT
  9. Submission deadline changed to 14 Jan 2026, 15:00 GMT
    15 Dec 2025, 09:37 GMT
  10. Published value updated to £19,500,000
    8 Dec 2025, 15:30 GMT
  11. Status changed to active
    8 Dec 2025, 15:30 GMT
  12. Official notice release published
    8 Dec 2025, 15:30 GMT
  13. Submission deadline changed to 7 Jan 2026, 15:00 GMT
    8 Dec 2025, 15:30 GMT
  14. Status changed to planning
    10 Jul 2025, 15:45 BST
  15. Official notice release published
    10 Jul 2025, 15:45 BST
  16. Buyer information updated
    10 Jul 2025, 15:45 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    19 Mar 2026, 10:26 GMT
  2. Submission deadline
    19 Jan 2026, 15:00 GMT
  3. Award active
    Not published · Not published
  4. Contract active
    Signed 27 Feb 2026, 00:00 GMT · £19,500,000
Commercial outcome and competition
Awards
BURKE SYSTEMS & SOLUTIONS LIMITED, CALVERT OFFICE EQUIPMENT LIMITED, Konica Minolta Business Solutions (UK) Limited, QLC SOLUTIONS LIMITED, Ricoh UK Limited
Not published · Not published · active
Contracts
Contract
£19,500,000 · signed 27 Feb 2026, 00:00 GMT · active
Contract period: 1 Mar 2026, 00:00 GMT28 Feb 2030, 23:59 GMT
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

The Education Authority

Contracting authority GB-PPON-PPHJ-6982-JPXY
View buyer profile
  • the Education Authority
    buyer

    GB-PPON: PPHJ-6982-JPXY
    40 Academy Street, Belfast, UKN06, BT1 2NQ, GB
  • BURKE SYSTEMS & SOLUTIONS LIMITED
    supplier

    GB-COH: NI620043
    Unit 28 Ormeau Business Park, Belfast, UKN06, BT7 2JA, GB
  • CALVERT OFFICE EQUIPMENT LIMITED
    supplier

    GB-COH: NI006103
    20 Orby Link, Belfast, UKN06, BT5 5HU, GB
  • Konica Minolta Business Solutions (UK) Limited
    supplier

    GB-COH: 01132885
    Konica House Miles Gray Road, Basildon, UKH37, SS14 3AR, GB
  • QLC SOLUTIONS LIMITED
    supplier

    GB-COH: NI608607 · GB-PPON: PZYC-4198-DQLX
    192 - 202 Obins Street, Craigavon, UKN07, BT62 1BU, GB
  • RICOH UK LIMITED
    supplier

    GB-COH: 01271033 · GB-PPON: PMHC-4165-CBLG
    900 Pavilion Drive, Northampton, UKF24, NN4 7RG, GB
Documents (1)
Official links; attachments are not copied
  • Not published

    tender
    conflictOfInterest
Related procedures (0)
No data
No related procedures published