Official UK procurement notice
Supply and Distribution of Various Foods
Authority: Cumbria County Council (Local council)·Consortium: 7 public authorities
What is being bought5 lots · detail below
Published requirement descriptionThe Council have a requirement for the supply and distribution of a range of various Foods suitable for use in mainly Care Establishments and Schools. Distribution will be required to approximately 110 sites situated throughout the whole of Cumbria.
This contract will be tendered in 5 lots. Companies will be able to tender for one, more than one, or all Lots.
The lots will be evaluated individually and each lot will be awarded to one supplier who will supply and distribute countywide.
The contract will be for a period of 4 years.
CPV: Canned or tinned fish and other prepared or preserved fish · Dairy products · Deep-frozen products · Dried or salted fish; fish in brine; smoked fish · Edible fats · Food, beverages, tobacco and related products · Frozen fish, fish fillets and other fish meat · Frozen potatoes · Frozen vegetables · Fruit, vegetables and related products · Meat · Miscellaneous food products · +2 more
How this framework works
From the published notice- Places
- up to 5 suppliers · 3 bids on the busiest of 4 lots (0.6 per place) · 1 appointed
Lots and requirements (5)Procurement structure
5 lots · all with a published value · win at most 5 of them · same evaluation weights on every lotLot #1Fresh Meat, Fresh Sausages and Fresh PoultryAwardedPublished value£615,200
Cumbria County Council has a requirement for the Supply and Distribution of Fresh Meat, Fresh Sausages and Fresh Poultry suitable for use mainly in Care and Educational Establishments. The lot will be awarded to one supplier who will supply and distribute countywide. Additional information: This Framework Agreement for the Supply of Various Foods is for use by the following Contracting Authorities that exist on 17.01.2022 and any successor council as defined in The Local Government (Structural Changes) (Transfer of Functions, Property, Rights and Liabilities) Regulations 2008 to the following Contracting Authorities:
(1) Cumbria County Council
(2) Allerdale Borough Council
(3) Barrow Borough Council
(4) Carlisle City Council
(5) Copeland Borough Council
(6) Eden District Council
(7) South Lakeland District Council
All schools within the boundaries of Cumbria as listed on Cumbria County Council's website: cumbria.gov.uk/schooldata/ ↗
Charities and Voluntary Sector
Lot #2Fresh Fruit and VegetablesAwardedPublished value£275,100
Cumbria County Council has a requirement for the Supply and Distribution of Fresh Fruit & Vegetables suitable for use mainly in Care and Educational Establishments. The lot will be awarded to one supplier who will supply and distribute countywide. Additional information: This Framework Agreement for the Supply of Various Foods is for use by the following Contracting Authorities that exist on 17.01.2022 and any successor council as defined in The Local Government (Structural Changes) (Transfer of Functions, Property, Rights and Liabilities) Regulations 2008 to the following Contracting Authorities:
(1) Cumbria County Council
(2) Allerdale Borough Council
(3) Barrow Borough Council
(4) Carlisle City Council
(5) Copeland Borough Council
(6) Eden District Council
(7) South Lakeland District Council
All schools within the boundaries of Cumbria as listed on Cumbria County Council's website: cumbria.gov.uk/schooldata/ ↗
Charities and Voluntary Sector
Lot #3Frozen FoodsAwardedPublished value£1,155,960
Cumbria County Council has a requirement for the Supply and Distribution of a range of Frozen Foods suitable for use mainly in Care and Educational Establishments. The lot will be awarded to one supplier who will supply and distribute countywide. Additional information: This Framework Agreement for the Supply of Various Foods is for use by the following Contracting Authorities that exist on 17.01.2022 and any successor council as defined in The Local Government (Structural Changes) (Transfer of Functions, Property, Rights and Liabilities) Regulations 2008 to the following Contracting Authorities:
(1) Cumbria County Council
(2) Allerdale Borough Council
(3) Barrow Borough Council
(4) Carlisle City Council
(5) Copeland Borough Council
(6) Eden District Council
(7) South Lakeland District Council
All schools within the boundaries of Cumbria as listed on Cumbria County Council's website: cumbria.gov.uk/schooldata/ ↗
Charities and Voluntary Sector
Lot #4Groceries and Provisions including Soft Drinks, Fresh Bread and Fresh Sandwich FillingsAwardedPublished value£1,707,708
Cumbria County Council has a requirement for the Supply and Distribution of a range of Groceries and Provisions including Soft Drinks, Fresh Bread & Morning Goods and Fresh Sandwich Fillings suitable for use mainly in Care and Educational Establishments. The lot will be awarded to one supplier who will supply and distribute countywide. Additional information: This Framework Agreement for the Supply of Various Foods is for use by the following Contracting Authorities that exist on 17.01.2022 and any successor council as defined in The Local Government (Structural Changes) (Transfer of Functions, Property, Rights and Liabilities) Regulations 2008 to the following Contracting Authorities:
(1) Cumbria County Council
(2) Allerdale Borough Council
(3) Barrow Borough Council
(4) Carlisle City Council
(5) Copeland Borough Council
(6) Eden District Council
(7) South Lakeland District Council
All schools within the boundaries of Cumbria as listed on Cumbria County Council's website: cumbria.gov.uk/schooldata/ ↗
Charities and Voluntary Sector
Lot #5Fresh MilkCancelledPublished value£421,752
Cumbria County Council has a requirement for the Supply and Distribution of Fresh Pasteurised Liquid Milk for both drinking and/or catering use. The range covers whole, semi-skimmed and skimmed milk. The lot will be awarded to one supplier who will supply and distribute countywide. Additional information: This Framework Agreement for the Supply of Various Foods is for use by the following Contracting Authorities that exist on 17.01.2022 and any successor council as defined in The Local Government (Structural Changes) (Transfer of Functions, Property, Rights and Liabilities) Regulations 2008 to the following Contracting Authorities:
(1) Cumbria County Council
(2) Allerdale Borough Council
(3) Barrow Borough Council
(4) Carlisle City Council
(5) Copeland Borough Council
(6) Eden District Council
(7) South Lakeland District Council
All schools within the boundaries of Cumbria as listed on Cumbria County Council's website: cumbria.gov.uk/schooldata/ ↗
Charities and Voluntary Sector
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Supply and Distribution of Various Foods” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 17 Jan 2022, 14:49 GMT
- Last source update
- 5 Jul 2022, 15:49 BST
- Award evaluation window
- 21 Feb 2022 – …
- Authority reference
DN591692- FTS notice number
2022/S 000-018387- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-030bd4Find a Tender
Publisher note: Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference (DN591692) in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity. To express an interest you will need to login. If you are not already registered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register FREE link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you. Cumbria County Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age, disability and sexual orientation. In this respect Cumbria County Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the Authority's supplier audits on all aspects of diversity. The Contracting Authority expressly reserves the right: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. The contracting authority reserve the right to use any electronic portal during the life of the agreement. The value provided in Section II.1.5 and Section II.2.6 is only an estimate.
How it was run
Official notice- Appointment period ends
- 21 Feb 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 21 Feb 2022, 12:00 GMT
Timeline
21 Feb 2022 → 5 Jul 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown21 Feb 2022, 12:00 GMT
- Bids opened21 Feb 2022, 12:00 GMT
- Notice published5 Jul 2022, 15:49 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete5 Jul 2022, 15:49 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Fresh Meat, Fresh Sausages and Fresh Poultry
- Signed
- 27 Apr 2022
- Value
- £615,200
- Status
- active
Fresh Fruit and Vegetables
- Signed
- 27 Apr 2022
- Value
- £275,100
- Status
- active
Frozen Foods
- Signed
- 27 Apr 2022
- Value
- £1,155,960
- Status
- active
Groceries and Provisions including Soft Drinks, Fresh Bread and Fresh Sandwich Fillings
- Signed
- 27 Apr 2022
- Value
- £1,707,708
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Fresh Meat, Fresh Sausages and Fresh Poultry | 1bids · 1 electronic | 0 | — | — |
| 2 · Fresh Fruit and Vegetables | 3bids · 3 electronic | 0 | — | — |
| 3 · Frozen Foods | 1bids · 1 electronic | 0 | — | — |
| 4 · Groceries and Provisions including Soft Drinks, Fresh Bread and Fresh Sandwich Fillings | 2bids · 2 electronic | 1 | — | — |
Contracting authority & participating public bodies
7 public bodies on the noticeConsortium members and other public bodies
- Allerdale Borough CouncilContracting authority
- Barrow Borough CouncilContracting authority
- Carlisle City CouncilContracting authority
- Copeland Borough CouncilContracting authority
- Eden District CouncilContracting authority
- South Lakeland District CouncilContracting authority
Dispute resolution & review bodies
- High Court of EnglandReview body
Framework contractors & participating bidders
1 commercial party on the notice- PFD (Carlisle) LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.