Official UK procurement notice
Supply and Distribution of Frozen Foods
Authority: The Romero Catholic Academy·Consortium: 4 public authorities
What is being bought
Published requirement descriptionThis Framework is designed to meet the Frozen Food needs of The Romero Catholic Academy is also open for use by all contracting authorities across the UK public sector (and any future successors to these organisations). These include (but not limited to) central government departments and agencies, Non Departmental Public Bodies, NHS bodies, Local Authorities, Police Authorities, Emergency Services, Educational Establishments, Hospices, Registered Charities, National Parks and Registered Social Landlords. Full details of the classification of eligible end user establishments and geographical areas is available at www.dukefieldfoodservice.com/fts-eligible-users ↗. A preferred supplier and a second and third placed supplier will be awarded a place on the framework. There will be a maximum of 3 suppliers awarded a place on the framework.
CPV: Deep-frozen products · Diced, sliced and other frozen potatoes · Food, beverages, tobacco and related products · Frozen crustaceans · Frozen fish · Frozen fish products · Frozen fish, fish fillets and other fish meat · Frozen potatoes · Frozen vegetables · Ice cream · Ice cream and similar products
How this framework works
From the published notice- Places
- up to 3 suppliers · 3 bids received (1.0 per place) · 3 appointed (full)
The lotProcurement structure
single lot · value publishedLot #1This Framework is designed to meet the Frozen Food needs across the entire UK public…AwardedPublished value£58,000,000
This Framework is designed to meet the Frozen Food needs across the entire UK public sector. The framework covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 40%
- Cost: 60%
Published award criteria (2)
- Quality: 40.00%
- Cost: 60.00%
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Supply and Distribution of Frozen Foods” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 17 Mar 2023, 17:39 GMT
- Last source update
- 6 Jul 2023, 10:15 BST
- Award evaluation window
- 17 Apr 2023 – …
- Authority reference
CA12023 - TRCA/DF/FF-2023- FTS notice number
2023/S 000-019243- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03b416Find a Tender
- Review procedure
Precise information on deadline(s) for review procedures The Romero Catholic Academy will incorporate a minimum 10-day standstill period at the point information on the award of contract is communicated to tenderers. Bidders who are
unsuccessful shall be informed by the Contracting Authority as soon as possible after the
decision is made as to the reasons why the bidder was unsuccessful. If an appeal regarding
the award of the contract has not been successfully resolved, the Public Procurement Regulations provide for the aggrieved parties who have been harmed or who are at risk of harm by the breach of the rules to take action in the High Court (England, Wales and
Northern Ireland). Any action must be generally brought within 3 months. If a declaration of
ineffectiveness is sought, any such action must be brought within 30 days where the Contracting Authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into.
Where a contract has not been entered into, the Court may order the setting aside of the
award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the
Contracting Authority to pay a fine, and/or order that the duration of the contract the shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
Publisher note: The framework is being delivered through The Romero Catholic Academy and its partners Dukefield Foodservice Ltd (who are a subsidiary of Dukefield Group Ltd). Dukefield Foodservice Ltd are acting as agents of The Romero Catholic Academy in the development and ongoing contract management of this framework. The contracting authority will be using an eTendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the Sourcing Cloud system at: https://suppliers.multiquote.com the tender is available from the opportunities menu on the login page of the site. The contracting authority shall not be under any obligation to accept the lowest tender or indeed any tender. The Romero Catholic Academy expressly reserves the rights: (a) to terminate the procurement process and not to award any contract as a result of the procurement process at any time; (b) to make whatever changes it may see fit to the content and structure of the procurement as detailed within the tender documentation; (c) to award a contract covering only part of the Contracting Authority's requirements if explicitly detailed within the tender documentation; (d) to disqualify any organisation from the process that canvasses any employee of the Contracting Authority during the procurement process or standstill period if applicable; (e) seek clarifications to tender responses on the basis that any clarification sought will not confer any undue competitive advantage in the favour of any supplier from whom such clarifications are being sought; (f) where the contracting authority can evidence that there is a conflict of interest, either personal or in consideration of any organisation bidding for the contract, the contracting authority shall have the explicit right to immediately exclude that person or organisation from the tender process entirely; (g) where the contracting authority has engaged in any pre-market soft testing prior to the commencement of the procurement process, the contracting authority reserves the right to name any organisation that has been involved in these discussions and release any and all specifications/discussion documents to the market where appropriate to the subject matter of this procurement; (h) the contracting authority will not be liable for any costs incurred by tenderers; (i) the value of the framework provided in section II.1.5) is only an estimate and the contracting authority will not guarantee any business through this framework agreement; and (j) the contracting authority wishes to establish a framework agreement open for use by all Public Sector Bodies as stated in II.1.4). Tenderers should note, in reference to section IV.1.3), envisaged maximum number of participants to the framework:
How it was run
Official notice- Appointment period ends
- 17 Apr 2023, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 17 Apr 2023, 12:00 BST
Timeline
17 Apr 2023 → 6 Jul 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown17 Apr 2023, 12:00 BST
- Bids opened17 Apr 2023, 12:00 BST
- Notice published6 Jul 2023, 10:15 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete6 Jul 2023, 10:15 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Supply and Distribution of Frozen Foods
- Signed
- 6 Jul 2023
- Value
- £58,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids | — | — | — |
Contracting authority & participating public bodies
4 public bodies on the noticeConsortium members and other public bodies
- Dukefield FoodServiceContracting authority
- EducationContracting authority
- Public SectorContracting authority
Framework contractors & participating bidders
3 commercial parties on the notice- Brake Bros FoodserviceFramework contractor
- Creed FoodserviceFramework contractor
- Hopwells LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria